Non-citizens can have many types of work authorization (often incorrectly but colloquially called "visas"). A visa in someone's passport never confers work authorization and never determines how long someone can remain in the US. A visa is basically a travel document that simply allows someone to request entry into the United States at an airport or land border. Please never use the start or end date of someone's visa as an indication of US work authorization, and do not put the visa's end date in Oracle. USCIS does NOT accept visas as an acceptable document for I-9 verification. View acceptable documents.

Individuals with US work authorization will have a separate document specifically conferring work authorization.

To complete an ACT document for a non-citizen appointment, go to the “Employment” tab and click in the “Visa Type” drop-down field.

Please refer to the chart below to a) select what type of work authorization (incorrectly referred to in Oracle as a "work visa") the person has, and b) how to determine the end date of the person's work authorization.

Oracle “Visa Type” OptionImmigration Status/Work Authorization DescriptionWhat is the “Work Visa Expiration Date”?

B-1

Visitor for business (cannot be paid salary or hold any type of appointment, can receive honorarium with appropriate documentation)

Either a) Ask the person to provide their most recent Form I-94, or b) enter the date of their last expected affiliation with UAB/reason to be on campus, whichever is SHORTER

B-2

Visitor for tourism (cannot be paid salary or hold any type of appointment, can receive honorarium with appropriate documentation)

Either a) Ask the person to provide their most recent Form I-94, or b) enter the date of their last expected affiliation with UAB/reason to be on campus, whichever is SHORTER

EAC

This stands for “Employment Authorization Card,” more commonly called EAD (“Employment Authorization Document”). Several US immigration statuses use EADs as evidence of US work authorization. Individuals with the following immigration statuses must provide an EAD in order to be employed at UAB:

  • DACA
  • E-3 spouse of treaty trader/treaty investor
  • F-1 students who have graduated and are working pursuant to post-graduation work authorization known as OPT or STEM OPT
  • H-4 spouse of H-1B employee
  • J-2 spouse of Exchange Visitor
  • L-2 spouse of transferee manager or executive
  • TPS Temporary Protected Status
  • U-1 Victim of domestic violence
  • U-3 Dependent of victim of domestic violence
  • XX Asylum (some will have an EAD card, others will just have an asylum approval notice; email This email address is being protected from spambots. You need JavaScript enabled to view it. with questions)

Enter the date in the “Card Expires” field in the bottom-left-hand corner of the EAD card

F-1

Full-Time Student (can work on-campus up to 20 hours per week on the basis of their Form I-20 while still in school; if they have graduated, see “EAC” above re: OPT and STEM OPT employment).

Enter the “Program End Date” located in the center of the third box (Program of Study section) of the Form I-20

H-1

This means “H-1B,” Temporary Non-immigrant Worker (USCIS Form I-797 Notice of Action)

Enter the end date listed in the “Valid from” section in the top right corner of their Form I-797, Notice of Action (USCIS approval notice)

Or, if extension relying solely on receipt notice for 240 days: consult ISSS H-1B team for end date

J-1

Exchange Visitor (can work pursuant to Form DS-2019); if a former student who has graduated, can work with special annotation on Form DS-2019 called “Academic Training”

Enter the “To” date found in Box 3 of Form DS-2019 (the “Form Covers Period” section)

O-1

Alien of Extraordinary Ability in the Arts or Sciences

Enter the end date listed in the “Valid from” section in the top right corner of their Form I-797, Notice of Action (USCIS approval notice)

Or, if extension relying solely on receipt notice for 240 days: add one year from current expiration date

PR

Permanent Resident (must have actual green card in hand)

End date of green card, or maximum end date (12/31/4712), since this is perpetual work authorization

TN

Treaty National under NAFTA (Canada and Mexico)

Enter the end date listed in the “Valid from” section in the top right corner of their Form I-797, Notice of Action (USCIS approval notice)

Or, if extension relying solely on receipt notice for 240 days: consult ISSS H-1B team for end date

USCZ

US Citizen (do NOT use for permanent residents/green card holders)

N/A

VWB

Visa Waiver Business (cannot be paid salary or hold any type of appointment, can receive honorarium with appropriate documentation)

Either a) Ask the person to provide their most recent Form I-94, or b) enter the date of their last expected affiliation with UAB/reason to be on campus, whichever is SHORTER

VWT

Visa Waiver Tourism (cannot be paid salary or hold any type of appointment, can receive honorarium with appropriate documentation)

Either a) Ask the person to provide their most recent Form I-94, or b) enter the date of their last expected affiliation with UAB/reason to be on campus, whichever is SHORTER

WB1

Canadian Walkover for Business (cannot be paid salary or hold any type of appointment, can receive honorarium with appropriate documentation)

Either a) Ask the person to provide their most recent Form I-94, or b) enter the date of their last expected affiliation with UAB/reason to be on campus, whichever is SHORTER

WB2

Canadian Walkover for Tourism (cannot be paid salary or hold any type of appointment, can receive honorarium with appropriate documentation)

Either a) Ask the person to provide their most recent Form I-94, or b) enter the date of their last expected affiliation with UAB/reason to be on campus, whichever is SHORTER

XX

Granted asylum in the US (can be employed on the basis of asylum approval or can present an asylum-based EAD)

Enter the date in the “Card Expires” field in the bottom-left-hand corner of the person’s EAD card or consult This email address is being protected from spambots. You need JavaScript enabled to view it.

***Note: someone who enters the US to attend a conference or speak on the basis of the ESTA visa waiver program for certain countries does NOT have US work authorization. These individuals can receive an honorarium with appropriate documentation, but CANNOT be employed. Oracle does not have an option for ESTA; please select B-1 for these individuals to assist with data review.