If you need to schedule an in-person appointment with a Graduate Student Services staff member, please email This email address is being protected from spambots. You need JavaScript enabled to view it..  

Processing times for transcripts sent via mail to the Graduate School will increase, and it is highly preferred that transcripts are sent electronically to This email address is being protected from spambots. You need JavaScript enabled to view it..

Note: This page will be updated as new information becomes available. Please check back regularly, or email This email address is being protected from spambots. You need JavaScript enabled to view it. with questions and concerns.

What to know

  • Student COVID-19 Entry Checklist: UAB is prioritizing the health and safety of all students as we unite on campus. As you make plans to come to campus, here is a checklist of what you have to do to safely enter UAB's campus.
  • GuideSafe Entry Testing: Each student will be required to take a COVID-19 entry test before coming to campus. Free tests are provided to eligible students by GuideSafe™. Check your UAB email daily for information about testing.
  • Complete UAB Healthcheck (required): A COVID-19 assessment tool for employees and students to report the existence of any current COVID-19-related symptoms, exposure history, and testing history on a daily basis. You may begin using Healthcheck now.
  • GuideSafe Exposure Notification App: Users of the GuideSafe™ Exposure Notification app can anonymously share a positive COVID-19 test result —and be anonymously notified of potential previous close contact with someone who later reports a positive COVID-19 test result—without sharing anyone’s identity. The app protects your privacy while giving you the power to protect the health of yourself, your family, and your community.

Updates

Ways to connect

FAQs

The Graduate School leadership team has compiled a list of frequently asked questions on a few key topics, including thesis and dissertation defenses, graduation, admissions, tuition/stipend, etc.

Defense/Graduation questions

How does Zoom work?

Zoom is a video conferencing software available to the UAB community that allows attendees to log in and participate remotely. Please visit https://www.uab.edu/elearning/academic-technologies/zoom for more information.

How should we address getting necessary signatures on the approval form - is there a digital signature option?

Programs have been notified that the Graduate School will accept email approval from committee members. This approval can be collected by a student’s committee mentor/chair and forwarded to the Graduate School.

Will submission deadlines be extended for students defending this semester?

In general, and whenever possible, defenses should continue as scheduled. Instead of scheduling them in a physical location on campus they can be conducted remotely.

Admissions questions

Will COVID-19 affect my application being reviewed?

No, applications will still be sent to the department for review once all application materials (transcripts, letters of recommendation, test scores, etc.) have been received.

How can I send my transcripts to UAB?

If possible, please have your institution send your transcripts to UAB electronically.

What if my institution will only send a paper copy of my transcript through the mail?

Unfortunately, we are not able to check US mail at this time. However, we do accept unofficial transcripts for the application review process. You can upload a copy of your transcript to your application or email it to This email address is being protected from spambots. You need JavaScript enabled to view it..

My test scores can only be sent through the mail. What should I do?

I’m an international student and can no longer take my English proficiency exam. What should I do?

UAB accepts Duolingo scores for English proficiency. Duolingo can be completed online. Please visit https://englishtest.duolingo.com/ for more information.

Tuition/Stipend questions

As a Graduate Research Assistant, I am completing my research hours from home. Will I still be paid my monthly stipend?

Yes; GRAs, GTAs, and Graduate Trainees will continue to be paid their monthly stipend while UAB is in limited operations.

If we are supported on a TA and no longer able to teach normally because of the switch to online, will our pay be affected?

Yes, during limited operations, GTAs will continue to be paid; you may still be asked to participate and assist in the online course format, so please reach out to your program for additional guidance.

Are there any refunds grad students will be receiving for services (not including tuition)?

To our knowledge, no refunds for services have been discussed.

In the most recent announcement, does the statement about student workers needing HR permission to be classified as Group A1 apply to graduate students?

These HR groups are only for employees and do not apply to graduate students. Students should discuss with their mentor if their work is essential. If not, students should work remotely.

Will those whose courses/research cannot be easily transferred online and are therefore forced to pay for additional courses be compensated or assisted by UAB?

Credit earned for courses in the Spring 2020 term will be applied whenever possible. No decisions have been made regarding tuition waivers or refunds; we will work with your programs to determine a solution if additional courses are required.

Research questions

While there is always some amount of planning, reading, and writing that can be done at home, we do also need to do some experiments physically in the lab, so how do we do them responsibly?

Guidelines for mentored research under the Limited Business Operations plan include the following best practices:

  • All trainees and laboratory personnel must keep their cell phone on them at all times.
  • Trainees and laboratory personnel should let faculty mentors know when they are in lab and when they leave.
  • When several trainees and laboratory personnel need to be present in the laboratory, best practices for social distancing must be used, including staggering work times, working 6’ apart, and limiting interactions. However, no one should work alone. If that is unavoidable, work when there is someone in an office on the same hall.

For grad students in a wetlab setting, should we still be going into lab?

This decision should be made following a conversation with your mentor. No new experiments should be started. Experiments that already under way can be completed if student and mentor decide that they are essential.

How could we maintain experiments and animal models?

All graduate students should directly discuss with their mentor how experiments and animal models will be maintained, and whether previously planned experiments are essential. If they are not essential, the experiments should be delayed to a future time.