• Additional Assignments

    Assumption of additional assignments requires prior approval in writing by the Graduate School Dean. The Request for Additional Assignment form may be found on the Graduate School website on the Online Forms page. If a student is already being compensated at the maximum allowed (see below), an additional assignment outside their primary appointment can only be made under special circumstances.

  • Maximum Compensation Level

    A salary cap for Graduate Assistants and Graduate Student Trainees has been set in consultation with the Academic Programs Council and has been approved by the Provost's Office. The following is a guide for all predoctoral students in all disciplines. The minimum compensation level for predoctoral students is only a recommendation as it is recognized that some programs cannot provide stipends at that level, nor does the recommendation for predoctoral trainees apply to students who are supported in masters degree programs for whom the recommended minimum compensation level is $10,000.

    The maximum compensation allowed for all predoctoral students is $30,600 for 2015-2016. In subsequent years the maximum will be indexed to equal 90 percent of the current NSF individual fellowship stipend. The recommended minimum compensation for all predoctoral students is $16,590.

    If a department/program sets the stipend level for its students above the maximum compensation level but then requires the students in that program to pay for their own tuition, fees and health insurance costs from stipend proceeds, only the portion of the stipend remaining after tuition, fees and insurance payment would be considered as these students’ compensation relative to the maximum compensation level allowed.

  • Exceptions to the Maximum Compensation Level

    In some circumstances there may be justifiable reasons for exceeding the stipend maximum. If additional assignment work is related to or augments a student’s dissertation research, if the student’s mentor and program agree to and support the additional assignment in writing, then the Graduate School Dean could be petitioned to approve a compensation level that exceeds the maximum. Teaching assignments that involve additional compensation could also be viewed as being beneficial to a student’s professional development, especially if the subject matter is either within or related to the student’s primary field of study. Assuming a teaching assignment for additional compensation also requires written permission from the student’s mentor and his/her program, as well as approval of the Graduate School Dean.

  • Students Supported on Individual Fellowships or Training Grants

    Students who apply for and receive extramural fellowships that provide stipends and additional benefits which exceed the recommended maximum are entitled to receive the full support provided by the extramural award. Also, if the base stipend on a training grant or the stipend derived from some other form of external support exceeds the maximum, students who are chosen to receive a stipend from that source are entitled to receive the full amount of that compensation.

  • Health Insurance Coverage

    Health insurance is covered under the scholarship award to the student and can be processed via payment request. However, if the student employee (Assistantship) does not have a “tuition and all fees” award, the additional monies to cover the cost are considered compensation and thus would be processed via element pay on the ACT document.

  • Documentation Requirements

    If an initial award is modified in any way, (i.e. increase or reduction in salary, extension of support period) a new letter of appointment must be issued to the student along with the necessary ACT document. The award letter is issued from the graduate program director and must be signed by the student. No appointments will be processed without the student’s signature.

  • Commitment Letters

    Letters offering appointments are usually issued by the graduate program director or a student’s mentor. Template letters containing recommended statements of commitment are provided below. These examples of fellowship and assistantship appointment letters have been carefully worded to reflect the legal nature of the appointment document; therefore, it is important to use the provided templates.

    If a tuition scholarship is awarded, the student should be issued a separate (second) letter. If the student will also receive an appointment letter (assistantship or trainee), the letters may be mailed together. However, each commitment letter must be signed by the student.