The UAB HR Officer responsibility gives end users the ability to view and update personnel data, view and update timesheets hours and cost distributions, view and retroactively redistribute previously posted salary/benefit dollars, view faculty data, and run ad hoc reports.

The UAB HR Officer responsibility will appear on the end users Personal Home Page as a nine-digit org number plus the organization name.


Written instructions for each menu option and additional resources are available for viewing or printing by clicking on the green menu option below.

UAB HR Officer Menu Option Functionality

Access Control Form (ACF) 

The Access Control Form (ACF) is used to view, request and change access responsibilities for employees.

HR Transactions:

The ACT form is used to view personnel records, create a new personnel record, to change any part of that record, or to terminate the relationship with UAB. 

Biweekly Timesheets:

The TEL form is utilized by the University for biweekly employees to record work and benefit time.

Update Salary Distributions:
Salary Reclass Form

The Salary Reclass Form is used to retroactively redistribute previously posted salary/benefit dollars.


  • The WAM form documents the current approval path of each document; also includes an approver history for those documents.
  • System notifcations are delivered to requesters and approvers via their Personal Worklist.
  • The UAB Document Locator allows users to locate a document and see its current location in the system.

HR Data Views:
Assignment List 

The Assignment List provides a means of viewing personnel data for multiple employees, trainees and volunteers in a list format. Data may be exported into Microsoft Excel format.

View Biweekly Accrual Balances

The View Biweekly Accrual Balances provides viewing access in the Administrative Systems to BIWEEKLY PAID EMPLOYEES benefit time accrual balances. Data may be exported into Microsoft Excel format. 

Personnel Action Log

The Personnel Action Log (PAL) provides a listing of all ACT Documents and Self-Service Changes that have been processed. Data may be exported into Microsoft Excel format. 

View Salary Distribution Information:

  • The View Salary Distributions by Period provides a means to view funding/costing data for a specified period of time
  • The View Salary Distributions by Document provides a means to view submitted salary reclass documents and provides a history of all documents processed for the specified assignment. 

 View Effort Reports 

The View Effort Reports provides a means of running a data extract to determine the location of effort reports, a listing of all effort reports for effort report eligible employees for which the requestor has access. 

 Payroll Information Extract (PIE) 

The Payroll Information Extract (PIE) provides the ability to access detailed payroll and/or labor distribution (LD) information. The information is extracted and the report sent in an Excel spreadsheet. 

Legacy Payroll Info (OPIE)

The Legacy Payroll Info (OPIE) provides the ability to access detailed payroll and labor distribution information from the old LEGACY (HURS & FAS) system.

View Faculty Data Form 

The View Faculty Data Form provides viewing access to faculty related appointment data.

Run Reports:

  • The Submit Process menu option is used to generate HR Ad-Hoc (as needed) reports.
  • The View Request menu option is used to view previously generated HR Ad-Hoc (as needed) reports.

HR Reporting:
HR Ad-Hoc Reports 

HR Ad-Hoc Reports are available on the UAB HR Officer Responsibility. These reports can be run on an "as needed" basis and provide valuable information related to managing personnel.

Human Resources

Users of the Oracle Administrative System have access to a limited set of web pages, forms, functions, data and reports that are defined by specific "responsibilities".

Listed below are the HR "responsibilities" along with an example of how the responsibility displays on the individuals' personal homepage. Included is a brief overview of the responsibility and which transactional form/s available. Instructional documentation has been developed to assist individuals having access to a specific HR responsibility; simply click on the responsibility name or a specific transactional form.

Oracle HR Responsibilities Transactional Forms and Functionality
UAB HR Officer:
114401000 Employment
703500000 Employee Health
ACT Form: Gives users the ability to: view and update personnel data.
TEL Form: Gives users the ability to: view and update timesheet hours and cost distributions.
Salary Reclass Form: Gives users the ability to: view and retroactively redistribute previously posted salary/benefit dollars view faculty data.
UAB Salary Reclass User: 329600000 Reclass Salaries Salary Reclass Form: Gives users the ability to: retroactively redistribute previously posted salary/benefit dollars for an employee, or fellowship dollars for a trainee, who is affiliated with that end user's organizational unit or who has any assignment in that organizational unit.
UAB Timekeeper:
329600000 Timekeeper
TEL Form: Gives the users the ability to: view, and may update, the biweekly timesheet hours and cost distribution of the biweekly employees in the assigned organizational unit(s) and view absence accrual balances.
TEL Form: Gives the users the ability to: view and update his/her own biweekly timesheet hours and cost distribution, and view vacation/personal holidays/sick time balances.
 UAB Effort Reporting

UAB Effort Reports can be viewed and certified by accessing one of the below listed Oracle HR responsibilities:

  • UAB Effort Report User
  • UAB Salary Reclass User
  • UAB HR Officer

UPDATE: Due to new plugin restrictions in the recent Firefox update (52), Internet Explorer 11 is the recommended browser to access Oracle HR & Finance applications. For more information, click here.


Human Resources, Financial and Self-Service Applications

Oracle Training, Instruction & Online Documentation 

The Oracle Administrative System is an integrated suite of Human Resources (HR) and Finance (FN) modules used by the University of Alabama at Birmingham for administrative operations and record keeping.  It is a web-based system that includes a Self Service Application for all employees, as well as, HR and FN Applications for staff and faculty to conduct day-to-day business.  The Oracle Administrative System uses an Oracle database and is typically referred to as "Oracle".

Documentation has been developed for each system application and can be accessed by clicking on the links below. For questions regarding the information on this web page or concerning the Oracle Administrative System, please email   


overview and basicUsing Oracle - Overview and Basic     selfserviceUAB Self-Service Applications
using appsUsing the Human Resources Applications     financeUsing the Finance Applications

Additional Course & Class Information

Getting Help

For assistance with using the Oracle Administrative Systems we offer the following:

  • Weekly "Walk-In" Instructor Led Clinics are held each Thursday afternoon from 2:00 to 3:30 in AB B60 computer classroom to assist users with specific problems or individualized training. For sensitive questions or immediate assistance, please email
  • Assistance to Ask IT in providing Oracle-related desktop support. Contact Ask IT at 205-996-5555.
  • Special training sessions for groups needing training or assistance with specific Oracle processes. To request a special session, email

For employees that do not have access to a computer on the job site, Payroll Services located in the Administration Building Room 280, has three computers available to use. The Payroll Service staff is available to provide assistance with Self Service responsibilities each weekday from 9:00 a.m. until 3:00 p.m.

Taleo Enterprise Recruiting system is more secure and allows managers to receive up-to-date insights into candidates in one single location. Additionally, managers use their Blazer ID and password to log in.

Document Description
Steps/Statuses Definition When to use which status and which status sends an automatic email.

Quick Hire/Disposition Tip Sheet CAMPUS A quick step by step guide on the main tools used by Campus Hiring Managers (HM).
Quick Hire/Interview/Disposition Tip Sheet HOSPITAL A quick step by step guide on the main tools used by Hospital Hiring Managers (HM).
Candidate Management Job Aid More detailed instructions on how to navigate to move candidates through the CSW, change Steps/Status and perform disposition for multiple candidates.

Printing a Candidate File Job Aid Instructions on how to print a candidate file.

Exporting Candidate List to Excel Instructions on how to export a candidate list to Microsoft Excel.

Hiring Manager Onboarding Dashboard Instructions Instructions for viewing new hire progress on Onboarding tasks.

Sample of Automatic Correspondences

Additional Resources

Icon and Definitions

Provides definitions for the tools and icons in the system.

FAQs: Frequently Asked Questions

Provides general questions and answers about the applicant tracking system.

Candidate Selection Workflow Reference

Provides explanation on candidate selection workflow and understanding the step, status and reasons.

CRF Transition Training Document and FAQs                      

Provides instructions on how to navigate the new CRF/PAR and questions and answers related to the transition from the CRF to the new CRF/PAR.

Training Information

Informational Sessions


Please contact Neena Hill to request training. 

Additional Information

For technical support, please submit an online ticket to AskIT, call 205-996-5555 or contact Neena Hill.