UABFile storage to be moved to the cloud beginning in February
- December 29, 2017
A campus-wide plan to move on-campus file storage in UABFile to the cloud will help departments save money and provide greater advantages in file collaboration and accessibility.
Beginning in February 2018, UAB IT will begin moving department file shares and individuals’ stored files in UABFile — also known as UDrive — to OneDrive, Microsoft’s cloud storage solution. By leveraging investment in a cloud solution, UAB is also eliminating the cost of department file shares.
OneDrive is already available for free to all students, faculty and staff.
To prepare for the move, faculty and staff are encouraged to clean up their files to allow a smoother transition. Refer to the data reduction page for information about finding and purging Restricted/PHI data.
“Moving file storage to the cloud will give faculty, staff and students greater flexibility in accessing data and collaborating across campus and beyond,” said Brian Rivers, chief information security officer. “But we need departments and individuals to assist us in this effort by cleaning up their current files and removing or redacting Restricted/PHI information.”
Departments and individuals should refer to the University’s Records Retention Policy and Records Retention Schedule for information about how long to keep data.
UAB IT’s information security team will scan files moving to the cloud to ensure that no data classified as Restricted/PHI — information such as Social Security numbers, credit card numbers or protected health information — is moved to OneDrive. At this time, Restricted/PHI data is not permitted to be stored in OneDrive.
Individuals who prefer to move their own files ahead of a scheduled migration can choose to do so using OneDrive or UAB Box. Please note that OneDrive is the preferred collaboration tool for students and faculty, because students do not have access to UAB Box.