These enhancements include additional support for data loss prevention (DLP); enabling email encryption; and improving our protection against phishing campaigns. Additional details will be forthcoming when these services are implemented.
Data loss prevention support will include more email policy tips, similar to the credit card number policy tip implemented in March.
Email encryption will give those who use Office 365 email the opportunity to use an extra layer of security when sending emails, if they choose.
Protection against phishing campaigns will include methods to avoid UAB email servers being blacklisted.
All of the technology in the room was upgraded: the computer is an all-in-one touch-enabled Windows 10PC; the AV controls were updated to the new classroom standard, with a new control panel with intuitive icon-driven interface; new, brighter projector; and Blu-ray player controlled by the touch panel.
“The Crestron system that controls the room will eventually be monitored remotely to ensure more efficient maintenance and support,” said Walt Creel, manager of classroom technology.
Academic adviser Raven M. Dials said she appreciated that UAB IT sought feedback from instructors and others on campus before making changes in the classroom.
“I had a guest speaker this past Tuesday, but she used the system and it worked great and looks amazing,” said academic adviser Raven M. Dials. “I was happy to see the upgrade as I was having issues every week with the projector shutting off in the middle of my presentations as well as our guest speakers. Thank you for taking the time to have it set up and asking for feedback!”
Academic adviser Courtney White added, “The new system is great. The old one would shut off about 10 minutes into my class every week and take me about five minutes to get the projector working again. I had absolutely no issues today.”
Learn more about the classrooms UAB IT serves here, and get the status of classroom technology here.
UAB IT is planning to migrate UAB employee and faculty email to Office 365, a cloud-based system that offers new tools and continuous upgrades to improve the service and environment.
Office 365 offers several advantages for users, and because email is in the cloud, it is not dependent on UAB facilities being available when the user is off-campus. Office 365 is also the email system that students use.
After two successful pilot programs, UAB IT has been migrating the email of customers served by Desktop Services throughout the month of March.
On April 7, UAB IT will begin migrating all campus employees' email to Office 365, with migrations taking place in waves throughout the summer. Employees whose email will be migrated will be notifed by email the week before the migration, with detailed instructions about how to prepare for the change.
There are three main steps that employees can take to prepare for the most successful email migration:
- Update to Microsoft Office 2016.
- Ensure your user name is set in the format "BlazerID@uab.edu" on ALL of your devices.
- Ensure that your email is in what is called "cached mode."
To enable cached mode:
1. Go to File click the Account Settings button and select Account Settings
2. Select the account with Microsoft Exchange as the Type, then click the Change button
3. Under Offline Settings, check the box for Use Cached Exchange Mode
4. Click Next, Finish.
UAB IT will host an online Town Hall meeting about the migration for campus IT professionals on Monday, March 27, at 1 p.m.
Click here to learn more about the migration.
A VPN is used to connect a remote user to UAB campus resources that are restricted for reasons of security and/or licensing constraints.
For detailed instructions and downloads, please visit uab.edu/VPN. Anyone who has trouble accessing this resource from off campus should contact AskIT at askit.uab.edu.
Use Internet Explorer 11 to access Oracle and any other system that relies on the above applications.
Click here for more information from Mozilla.
Identity theft is a real threat; it can happen to anyone, and it can be challenging for victims to deal with the fallout.
The following tips can help you prevent identity theft.
- Read your credit card, bank, and pay statements carefully each month. Look for unusual or unexpected transactions. Remember also to review recurring bill charges and other important personal account information.
- Review your health insurance plan statements and claims. Look for unusual or unexpected transactions.
- Shred it! Shred any documents with personal, financial, or medical information before you throw them away.
- Take advantage of free annual credit reports. In the US, the three major credit reporting agencies provide a free credit report once a year upon request.
- If a request for your personal info doesn’t feel right, do not feel obligated to respond! Legitimate companies won’t ask for personal information such as your social security number, password, or account number in a pop-up ad, e-mail, text, or unsolicited phone call.
- Limit the personal information you share on social media. Also, check your privacy settings every time you update an application or operating system (or at least every few months).
- Put a password on it. Protect your online accounts and mobile devices with strong, unique passwords or passphrases.
- Limit use of public Wi-Fi. Be careful when using free Wi-Fi, which may not be secure. Consider waiting to access online banking information or other sensitive accounts until you are at home.
- Secure your devices. Encrypt your hard drive, use a VPN, and ensure that your systems, apps, antivirus software, and plug-ins are up-to-date.
- File a report with the US Federal Trade Commission at IdentityTheft.gov.
- Use the identity theft report to file a police report. Make sure you keep a copy of both reports in a safe place.
- Flag your credit reports by contacting the fraud departments of any one of the three major credit bureaus: Equifax (800-525-6285), Experian (888-397-3742), or TransUnion (800-680-7289).
UAB IT wants you to take a 60-second survey to tell us your communication and technology preferences.
The quick 10-question survey will give UAB IT more information about how to communicate with our customers and will let us know what technology services are most valuable and important to you.
UAB IT appreciates the feedback from students, faculty, staff and researchers to help determine technology priorities and communication methods.
Take the survey here.
Sending credit card numbers and personally identifying information via email makes you more vulnerable to identity theft.
Beginning late Friday, March 10, UAB IT will implement policy tip warnings via email if it appears you are trying to send a credit card number via your UAB email account.
These warnings are intended to alert you to potential danger and help you protect yourself.
The popup policy tip will say: "The content of this email appears to conflict with UAB Policy regarding unsecured transmission of credit card or other personally identifiable information. Be safe and review the email content before sending."
With Friday’s introduction of the policy tip, emails will not yet be blocked from being sent. But emails that appear to include credit card information will eventually be blocked — both in incoming and outgoing emails.
“Sending credit card information, Social Security numbers, dates of birth and other personal or financial information is extremely dangerous and could leave you vulnerable to identity theft,” said Brian Rivers, assistant vice president and chief information security officer. “Our goal with these policy tips is to help protect our students, faculty and staff.”
In the future, UAB IT will add more policy tips and preventive measures to protect other sensitive information — including Social Security numbers — from being transmitted via email.
The focus of the town hall will be campus needs and opportunities for improvement on the AskIT help desk.
The town hall will be held in the Alumni Theater at the Hill Student Center.
Learn more about UAB IT’s efforts to improve service at the AskIT help desk here.