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April 2017
 
A monthly report to UAB leadership and the IT community about technology projects
designed to enhance the work and lives of UAB staff, faculty and students.
Campus Email Solutions
 

No limits

UAB IT has worked to improve email — and we're not done yet

Remember when you had to stop your work to clean out your email because your inbox was almost full? UAB IT has been on a journey to improve the email experience on campus, from implementing unlimited email storage to improving the directory. And we have plans this year to make more improvements by cutting costs and improving phishing detection. With your input and feedback, we've included new initiatives in the IT Strategic Plan. Over the next several months we will be bringing you videos (like the one above) that showcase the changes we've implemented and those that are planned to improve the technology experience on campus so that you can get back to changing the world.

CAMPUS


Migration of staff, faculty email to the cloud continues

UAB IT is migrating UAB employee and faculty email to Office 365, a cloud-based system that offers new tools and continuous upgrades to improve the service and environment. Migrations for customers of UAB IT's Desktop Services have taken place throughout March, and will begin for the rest of campus on Friday, April 7. Office 365 offers several advantages for users, and because email is in the cloud, it is not dependent on UAB facilities being available when the user is off-campus. Office 365 is also the email system that students use. Learn more here.


Policy tips send warning if you try to email credit card numbers

Sending credit card numbers and personally identifying information via email makes you more vulnerable to identity theft. UAB IT has implemented policy tip warnings via email to alert you if it appears you are trying to send a credit card number via your UAB email account. These warnings are intended to alert you to potential danger and help you protect yourself. Learn more here.

60-second survey will help UAB IT gather more info about customers
UAB IT wants you to take a 60-second survey to tell us your communication and technology preferences. The quick 10-question survey will give UAB IT more information about how to communicate with our customers and will let us know what technology services are most valuable and important to you. UAB IT appreciates the feedback from students, faculty, staff and researchers.

UAB app adds tiles for BSync calendar, BlazerBucks
Wonder what's happening on campus today? Worried your BlazerBucks are running low? The latest UAB App update features live tiles for BlazerBucks/Dining Dollars accounts and BSync events. Don't have the app? Download it today. Learn more at uab.edu/app.
RESEARCH
 
Brainhack unites researchers around the world in brain studies
Researchers from UAB joined colleagues from around the world last month in participating in the global Brainhack event, working on projects related to neuroscience. UAB IT's Research Computing team assisted with the March 2-4 event, helping teams in the hack to improve the performance of image processing, taking image analysis from 21 days per subject in an untuned workflow to two hours per subject using the graphics processing unit (GPU) tools. Brainhack gathers researchers from a variety of disciplines to cooperate on projects related to neuroscience. Contrary to “hackathons," brainhacks are not exclusive to programmers, but instead open to scientists from all backgrounds and expertise. Attendees were able to work on projects of their choosing with part of the goal being to get people with different backgrounds working together to understand the brain. Projects include generating and testing hypotheses, developing new tools and methods, improving upon existing tools and methods, learning about particular techniques, or doing just about anything else that will directly or indirectly advance attendees' knowledge about and understanding of the brain.
TEACHING & LEARNING

New classroom status page monitors tech outages in classrooms

UAB IT's Classroom Technology team has created a new Classroom Status page to let faculty know the technology status of the classrooms UAB IT oversees across campus. A color-coded system will let faculty know if there are any technology issues in each classroom. Access the page from the IT faculty page or click here.

New online application saves time for prospective students
Students applying as undergraduates to UAB now have a much simpler process that saves time — and has led to an increase in the number of applications to the University. Previously, prospective students had to sign in to apply with a “proto-BlazerID” — a cumbersome process. If they forgot their password, students had to contact AskIT to get it reset. Now, students can log in with a social media account or with a guest account, reducing the amount of time it takes to log in to complete an application. Last year, UAB IT also worked with the UAB Admissions office to include UAB in the Common application — an online service that allows students to apply to multiple institutions with one application.

Public profiles extension of Faculty Profiles to launch in fall
A planned extension to the Faculty Profiles system will allow UAB faculty to create public profiles for their scholarly activities.  The public profiles, which will be backed by the VIVO network, will allow faculty to showcase their researcher expertise and enable collaboration. The system will be able to read UAB data and help researchers and administrators discover experts at other institutions, while making investigators more discoverable to scholars around the world. The public profiles site will allow many of UAB’s departments to stop manually updating their sites with faculty information and simply link to the new site. Testing of the new system is expected to begin in the next month, with a tentative launch date of the public profiles site in September.

Instructors praise technology upgrade in Heritage Hall classroom
A technology upgrade in Heritage Hall classroom 442 is earning rave reviews from those who use the classroom. All of the technology in the room was upgraded: the computer is an all-in-one touch-enabled Windows 10PC; the AV controls were updated to the new classroom standard, with a new control panel with intuitive icon-driven interface; new, brighter projector; and Blu-ray player controlled by the touch panel. Learn more here.
OPERATIONS & ADMINISTRATION
Report Viewer access to be limited to on campus, VPN
On April 15, access to the Report Viewer application will be limited to UAB Campus and Hospital networks, or for external users via VPN. A VPN is used to connect a remote user to UAB campus resources that are restricted for reasons of security and/or licensing constraints. For instructions and downloads, please visit uab.edu/VPN. Anyone who has trouble accessing this resource from off campus should contact AskIT at askit.uab.edu.

Use Internet Explorer 11 to access Oracle and other applications
With the latest Firefox update (52.0) and subsequent updates, Java, Silverlight, Adobe Acrobat, and other plugins will no longer work. Use Internet Explorer 11 to access Oracle and any other system that relies on the above applications. Click here for more information from Mozilla.

Plans for DocuSign moving forward with training
DocuSign 101, UAB IT’s first internal training session for DocuSign has been completed. The internal pilot program has begun usage in a test environment and template training for the internal pilot program will take place during the week of April 3. DocuSign will allow electronic signature of documents, one of the most popular ideas in UAB IT's SPARK crowdsourcing campaign.
SECURITY
Data Protection and Security Policy protects vital information
Managing and protecting data are responsibilities shared by all members of the UAB community. UAB’s revised Data Protection and Security Policy recognizes the vital role information plays in UAB's educational, research, operational, and medical missions, and provides a framework to ensure that electronic data, in all forms, are adequately protected in accordance with federal and state laws and university policies. For information, please see UAB IT's Security website.



Security tip: Take precautions to reduce risk of identity theft
Identity theft is a real threat; it can happen to anyone, and it can be challenging for victims to deal with the fallout. Take precautions to reduce the risk of identity theft and protect yourself and your identity. Click here for tips.
COMMUNITY

UAB hosts ServiceNow user group meeting

UAB hosted the Alabama ServiceNow user group meeting Tuesday, March 14, at the Alumni House. Professionals from around the state who use the software — which is the platform for UAB's IT Service Portal — met to discuss resolving customer issues and continuous improvement and to get a demonstration of the newest version of ServiceNow.

Future of IT in Education focus of UAB IT presentation
UAB IT's experience was showcased last month during a Campus Consortium webinar on the Future of IT in Education. Vice President and Chief Information Officer Dr. Curtis A. Carver Jr. led the webinar for higher education IT professionals across the country and discussed the pace of technology; using technology to create a competitive advantage for universities; and what education will look like in 2020. Dr. Carver also presented at Educause and Gartner last month.
TECH CORNER
UAB IT imperatives and Educause Top 10 Issues
 

Top IT issues include security, student success, data-driven choices
The success and foundation of an institution’s future is built on the success of its students. Educause has identified the top 10 IT issues for 2017, which are foundations for student success. Advances in technology and data science make it possible to use information technology to improve students' institutional experiences. UAB has already adopted many of these priorities in its IT Strategic Plan and seven IT imperatives, and the video above showcases how UAB's IT imperatives match with the Educause Top 10. Educause’s top 10 list includes: information security; student success and completion; data-informed decision making; strategic leadership; sustainable funding; data management and governance; higher education affordability; sustainable staffing; next-gen enterprise IT; and digital transformation of learning. To learn more about the Educause Top 10, click here.

IT Strategic Advisory Committee holds first meeting
The IT Strategic Advisory Committee, made up of 20 members of the campus community, held its first meeting last month. The committee is a first step toward establishing a stronger governance process for IT services. The committee will provide advice and guidance on how the university should prioritize, plan and allocate resources to meet the technology needs of the university. 

ON THE HORIZON
ATTENDANCE MONITORING PILOT: UAB IT is partnering with Ex Libris on new technology for attendance monitoring. UAB IT will pilot the iBeacon technology internally to help determine if it is a viable solution for campus.

PII REDUCTION COMING: UAB IT's information security team will be partnering with IT professionals across campus to reduce the amount of personal identifying information (PII) from campus servers, which will reduce risk for the university and its faculty, staff and students.

IP ADDRESS MANAGEMENT: UAB IT will be implementing a new IP address management system in partnership with IT professionals across campus. IPAM will make it easier for faculty, staff and students to connect to the UAB wired network, and it will also strengthen security by allowing UAB IT to identify where sensitive data is being processed and improve UAB's ability to respond to security incidents.

 
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August 2016
A monthly report to UAB leadership and the IT community about technology projects
designed to enhance the work and lives of UAB staff, faculty and students.

Investing in you

$2.5 million will help improve speed for UAB network

Upgrade will create a competitive advantage for researchers and improve performance for students, faculty and staff. More improvements are under way or planned to strengthen network connectivity across the university and UAB Healthcare. Read more about your network here.

CAMPUS
May we help you? AskIT improvements a priority for UAB IT
If you call AskIT in the near future, you might receive help from Vice President and CIO Dr. Curt Carver. Department leadership will be taking an active role in assessing how AskIT can improve how we serve campus — in some cases by answering calls and helping customers. A team from HDI, an association of technical support professionals, has been auditing AskIT to make recommendations on improving service. The goal is to provide quick, reliable assistance to students, faculty and staff. Learn more about the planned improvements.

Don't stay stuck on UABStartHere; switch to UABSecure
When you are using WiFi on campus, make sure you log on to the UABSecure network, which will provide greater security and stability for students, faculty and staff. Need help to get your device to "forget" UABStartHere? We have instructions in the IT Service Portal's knowledge base to help so that you can log in to the secure network every time.

Last name, first name: Searching email addresses now easier
A change in the email system global address list has modified the user name search order to Last Name, First Name Middle, Suffix. This will make it easier and quicker for users to find the correct email address on campus and at the UAB Health System. Learn more here.

RESEARCH
Research computing aids team investigating Parkinson's
Parkinson’s disease symptomatically affects more than 1 million people living throughout North America. There are many researchers throughout the world searching for ways to prevent and cure this degenerative disease. A major step towards a breakthrough would be the discovery of something called biomarkers. A research team on the forefront of this search is being led by a fellow Blazer. Neurologist Frank Skidmore of UAB is the project principal investigator as part of the Extended Collaborative Support Services (ECSS) program component of the National Science Foundation’s eXtreme Science and Engineering Discovery Environment (XSEDE). This is a joint effort between computational scientists at the University of Tennessee and medical researchers from UAB. This partnership exemplifies the deep support for science teams that UAB Research Computing has been working to provide. Other researchers from UAB include Thomas Anthony and Jon Marstrander of the Department of Electrical and Computer Engineering and Yuliang Liu of the Department of Biostatistics. 
TEACHING & LEARNING
Get a $200 gift card with Notebook Program purchase
For a limited time, students who purchase a laptop through the TechConnect Notebook Program can also receive a $200 Dell gift card to use toward additional technology purchases. The new Notebook Program offers students discounts on laptops bundled with on-campus service and support. TechConnect's web site also offers a variety of other options for discounts on technology purchases, and the store — located at the Hill Student Center — takes both Apple Pay and Android Pay in addition to major credit cards.

UAB IT to help new Blazers on freshman move-in day
When freshmen arrive on campus to move into residence halls, UAB IT will be there to help greet them and answer questions about technology on campus — everything from logging on to the network to tips on secure computing. UAB IT has already met many of the incoming freshmen through participation in new student orientation throughout the summer.
OPERATIONS & ADMINISTRATION
SharePoint form system saves time for School of Nursing
UAB IT's SharePoint team was able to create a new form for the School of Nursing that saves time and effort for students, faculty and staff. The new preceptor planning form system, created in SharePoint, offers a better solution to route the forms through multiple offices, making it easier to perform placement for 600 students per semester located across the country. "This saves faculty and staff a tremendous amount of time," said Dr. Ashley Hodges with the School of Nursing. "Documents are secure and we don’t find ourselves looking for lost forms. We now have a system to archive old PPFs. Faculty and staff who are part of the PPF approval system can now track progress in the PPF approval system and easily determine where it is in the process."
COMMUNITY
Birmingham, UAB highlighted at new Sloss Tech event 
"The genesis of ideas happens when you least expect it." That sentiment from Andy Grignon, speaker at the inaugural Sloss Tech hosted by TechBirmingham, was among the messages shared at the day-long event designed to highlight Birmingham's growing technology community. Not only did tech entrepreneurs share their stories of success — and some advice on failure — they also showcased what Birmingham and UAB have to offer. "UAB is a hotbed of good ideas," said UAB neurosurgeon and entrepreneur Dr. Bart Guthrie, who added that the university is a great resource for people thinking "there must be a better way." The technology summit was a kickoff for the second annual Sloss Fest music festival, and TechBirmingham President Jennifer Skjellum said organizers hope to grow Sloss Tech into an event similar to Austin's South by Southwest, or SXSW.
SECURITY
Security tip: Protect yourself online
Browsing web sites, shopping online, playing Pokemon Go — there are dozens of ways we go online every day. While no browser, app or device can be perfectly secure, learning safe browsing habits and practicing them every day can help you be safer and more secure online. For more tips on how to protect yourself online, click here.

Don't get hooked by phone scams
With new and returning students arriving on campus this month, we want to remind students, faculty and staff that students and parents have been targeted by phone scams over the past year, with malicious callers impersonating police and university officials and trying to steal money or personal information. No one at UAB or law enforcement agencies will call to ask for your password or demand money. Learn more here
TECH CORNER
Co-designed software download solution coming next month
Campus IT professionals have been working with UAB IT to co-design a new solution for institutional software downloads for UAB-owned computers. In coming weeks, UAB IT will be scheduling training for the new solution, which uses Microsoft System Center Configuration Manager (SCCM). When the new download solution debuts next month, the current software download site will remain live as UAB transitions to the new system for UAB-owned computers. For software downloads for their personal home computers, students, faculty and staff can go to On the Hub.

UAB IT updates Java recommendations for UAB systems
UAB IT has updated the minimum recommendations for the version of Java as for use with UAB's administrative systems. Java 1.8.91 is the currently recommended version.

UAB continues partnership with Auburn on IT ideas
UAB IT leadership met last month with counterparts at Auburn University to share ideas and discuss areas of mutual interest. Representatives from both schools have found common ground for a partnership that will benefit both institutions and their students.
DID YOU KNOW?
PASSWORD TOOL: UAB IT offers a new password tool to help better protect . Learn more about those improvements to technology at UAB here.

30th ANNIVERSARY: The University's .edu domain name turns 30 this year. UAB was the first university in the state — and the 40th in the nation — to secure a .edu domain name when the internet was in it early stages. UAB.edu debuted a new look earlier this year.
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July 2016
A monthly report to UAB leadership and the IT community about technology projects
designed to enhance the work and lives of UAB staff, faculty and students.

Empowering UAB

IT Strategic Plan co-authored by campus is published

"Our call to action" is how UAB Vice President and CIO Dr. Curt Carver describes UAB's new IT Strategic Plan, published after an extensive process involving input from 14 town halls and eight committees, made up of more than 100 people. That feedback allowed the campus community to co-author the plan that will guide UAB IT's work for the next three years. The goal is a plan of work that allows UAB IT to empower students, faculty and staff and creates value for the university. Read more about the plan here.

ANNOUNCEMENTS
Rivers joins UAB IT as chief information security officer
Brian Rivers will join UAB IT on July 11 as assistant vice president and chief information security officer. Rivers has 20 years of experience in information technology in higher education and business industries, most recently as University Information Security Officer at the University of Georgia. Learn more here.

New tool helps keep users' passwords secure
As part of an ongoing effort to help better secure UAB employees’ passwords, faculty, staff, and students now have access to an account in Keeper, a secure and easy-to-use password management system that allows users to have more complex passwords and easily use them in web applications. Learn more here.

Email change will make it easier to search for users
A change in UAB’s global address list for the campus and UAB Medicine email systems will make it easier for users to search for email addresses across UAB. On July 22, the global address list change will modify the search order to Last Name, First Name Middle, Suffix. Learn more here

Give us your input on on software distribution design
UAB IT is committed to making institutional and home-use software more accessible for the UAB community by simplifying the software distribution process and streamlining the approval path for fee-based orders. There will be an opportunity for students, faculty and staff to review and provide feedback on the new software distribution design on  Friday, July 8 from 1:30-2:30pm in the Hill Student Center room 318. Questions can be directed to Shira Fogel at sfogel@uab.edu or 996-6274.

Office 365, UABbox login page look is changing
UAB IT is updating its login page for Office 365, OneDrive and UABbox. The limited single sign-on login page for those cloud-based storage systems will change July 8. The change simply reflects an upgrade of the system that underlies the sign-in method. 
CAMPUS
TechConnect Notebook program bundles service, support
TechConnect, the tech store powered by UAB IT, has launched a new Notebook program, which allows students to purchase a Dell laptop bundled with on-campus service and support as well as a loaner program. The laptops are available at a variety of price points and with educational discounts from Dell. Learn more here.

Many SPARK ideas now part of IT Strategic Plan
A year after debuting the SPARK site for crowdsourcing ideas, UAB IT has incorporated many of the ideas not already implemented into its strategic plan. In coming weeks, UAB IT will update the campus community on the status of those ideas.

RESEARCH
Board of Trustees approves funds to improve network speed
The University of Alabama System Board of Trustees last month granted UAB IT's request to approve $2.5 million in funding to improve network speed on campus. The funding is part of UAB IT's plan to grow the network capacity to 100GB.

UAB research computing cluster largest in state
UAB's research computing cluster is now the largest in Alabama, with a capacity of 110 teraflops and more than 6 petabytes of storage, giving researchers a greater competitive advantage. Funding for the research computing cluster has come from institutional funds, including grants from the university's Mission Support Fund, and an Alabama Innovation Fund grant.
TEACHING & LEARNING
TechConnect offers variety of payment methods
UAB student Madelyn Taylor last month was the first to make an in-store purchase at TechConnect, UAB IT's technology storefront at the Hill Student Center. UAB students and staff can now make purchases in store using credit cards, Blazer Bucks, Apple Pay or Android Pay. Taylor purchased a new laptop as part of TechConnect's new Notebook program. Students and staff can find discounts on hardware, software and accessories through the TechConnect store and web site.

HireABlazer launches for student employment opportunities
UAB's new system for student job and internship opportunities, HireABlazer, launched last month. HireABlazer replaces DragonTrail and allows students to create a visual profile and search for jobs and internships, and companies to post jobs and seek student employees and interns. UAB IT assisted with the implementation of the new system.

Faculty program selects grant winners using SharePoint site
The 2016-2017 winners of the UAB Faculty Development Grant Program were selected in late April using UAB’s newly updated SharePoint site. The FDGP provides money for research, teaching and service related projects and allows faculty to undertake new efforts for which funding is not generally available, and enables faculty to develop, publications, grant applications, future research initiatives, new skills, and overall enhanced effectiveness as faculty. UAB’s SharePoint site, which was upgraded this spring, provided the platform for the application process and even allowed applicants to edit their submitted form until the deadline. The Research Committee of the Faculty Senate then reviewed the applications and scored them in a list form also created in SharePoint, which allowed the committee to easily rate the applications and select top candidates. 
OPERATIONS & ADMINISTRATION
UAB launches Campus Kronos for timekeeping
UAB Human Resources partnered with UAB IT on implementation of the new Campus Kronos system for timekeeping. Kronos is a cloud-based system accessed via web site using single sign-on. Training on the system for nonexempt employees began last month, and employees will begin using the system July 10. For details, including system requirements for Kronos, click here.
COMMUNITY
TechBridge, UAB IT host successful Screen on the Green 
On Thursday, June 9, TechBridge and UAB hosted “Screen on the Green,” a free outdoor showing of “The Incredibles” on the UAB Campus Green. Families enjoyed dinner from a variety of local food trucks as they set up their lawn chairs and blankets on the Green. Dr. Curt Carver, vice president and CIO, kicked off the event by welcoming the families of the technology community. “[You] are the real Incredibles,” he told the gathering crowd. “Your superpower is that you care. Your mission is simply to change the world.” TechBridge is a nonprofit that drives community impact by bringing affordable business and technology expertise to nonprofits on the frontline of alleviating poverty. Partners for the event included TechBirmingham, Innovation Depot, SIM Alabama, InfraGard, and the Economic Partnership of Alabama.

UAB IT exceeds Benevolent Fund goal
UAB IT was one of 12 units at the university that exceeded its 2016 campaign goal for the Benevolent Fund. Overall, the Benevolent Fund raised more than $2 million this year to support 120 non-profit organizations in the region and also to help employees needing assistance.

Carver co-chairs CIO Executive Summit
Dr. Curt Carver, vice president and CIO, co-chaired the 11th annual Atlanta CIO Executive Summit held on June 2. Carver served as a speaker in an interactive discussion titled “Volume and Variety in Big Data – Asking the Right Questions. The summit, built “by CIOs, for CIOs,” combined exclusive content and networking to benefit attending IT executives.

'Surviving the IT Talent Crisis' publication features Carver
A new report from Harvard Business Review and the Enterprisers Project, a community of CIOs discussing the future of business and IT, focuses on "Surviving the IT Talent Crisis." Vice President and CIO Dr. Curt Carver is among the CIOs quoted in the report, which highlights best practices for dealing with IT talent challenges. 
SECURITY
Security tip: Don't get hooked by phishing scams
Phishing attacks, or attempts to acquire sensitive information such as usernames, passwords, or credit card details, pose a major risk to you and to UAB. These attacks may come in the form of e-mails that seem trustworthy, but may convince you to install malicious software or reveal your personal information under false pretenses. Look for indicators like threats or spelling/grammar errors, and avoid clicking on any links in suspicious e-mails. For more tips on how to protect yourself from phishing, click here.
TECH CORNER
HDI team analyzing AskIT help desk to help improve service 
UAB IT is engaging a team from the HDI, an association for technical support professionals, to conduct interviews with customers, examine internal processes, and observe the AskIT help desk. The HDI team will measure UAB IT's service desk maturity level and make recommendations to improve service.

End of support deadline approaches for Microsoft products
July 12 marks the next Microsoft End of Support deadline. After this date, the following Microsoft products and Service Packs will no longer be supported: BizTalk Server 2006, BizTalk Server 2006 R2, Commerce Server 2007, Visual Studio Team Foundation Server 2005, SQL Server 2014 RTM, SCCM 2012 R2 RTM, Dynamics CRM 2013 RTM, and Dynamics SL 2011 SP2.

Panel to test registration form for firewall changes
As UAB IT continues its plan to update and modernize its campus edge protections, five departments and schools have been identified as beta testers for a new registration form and process to request external user access. UAB is modifying its border firewall posture later this year to what is known as default-deny, a best practice for enterprise environments. This posture will improve the security of the campus network, information systems and any private or sensitive data stored at UAB. Any server or service which requires external users to access, such as a public web site, will need to be registered. If you are interested in joining the beta testing group for the new registration form, please contact UAB IT Information Security at datasecurity@uab.edu.
EXPLORING NEW IDEAS
ELECTRONIC SIGNATURE: UAB It has commitments from the university and is moving forward with a plan to design a BlazerID-based system for electronic signature. 

OPTIDOC: Plans for replacement of the system are moving forward after overcoming previous roadblocks.
DID YOU KNOW?
MORE THAN 100 WINS: Over the past year, UAB IT has partnered with constituents across campus to achieve more than 100 wins for the university community. Learn more about those improvements to technology at UAB here.
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Published in UAB IT
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March 2016
A monthly report to UAB leadership and the IT community about technology projects
designed to enhance the work and lives of UAB staff, faculty and students.

Wired for success

UAB investing in network to boost connectivity across campus

UAB is investing in technology to increase network speed across campus at least 20-fold. While many changes are focused on the research network, the improvements will boost network strength for all faculty, staff and students.

Learn more about the network investments.

ANNOUNCEMENTS
It's 'yuge': Join us in planning UAB's technology roadmap 
UAB IT is taking 'yuge' leaps into the future, and we need students, faculty and staff to participate in planning our roadmap. Take part in upcoming town halls to voice your opinions as we finalize our strategic plan.

New service portal: Shop for services, report problems
UAB IT's new service portal gives campus users a new way to request IT services, report problems with those services and search for answers about services. Improvements to the portal are ongoing and will incorporate feedback from users.

Accept new mobile device policy; device settings unaffected
Breathe. Calm down. On March 11, UAB IT is automating a function for campus email for mobile devices. The policy will change no settings on mobile devices but will prevent random popups in the future. Email users should click "accept" on the new policy to keep receiving campus email on their mobile devices. Learn more.

Oracle upgrade: Users should trust new certificate
On March 5, the Oracle E-Business Suite will have a certificate upgrade which will require users of the system to “trust” the new certificate. Users will see a prompt when launching Java forms in the system. Users should click the “do not show again” box and click run when the “Do you want to run this application” prompt appears.

CAMPUS
TechConnect customers win big; you can save big 
Two lucky customers of UAB IT's new TechConnect storefront at the Hill Student Center won prizes donated by vendors in drawings held last month, but all customers can win big by shopping with TechConnect through our web site for educational pricing on a variety of tech needs, including computers, tablets, software and accessories. Students and staff will also soon be able to access repair services through the TechConnect storefront at the Hill Center.

New cloud storage services offer choice for users

With two new cloud storage services deployed across campus — OneDrive and UABbox for faculty and staff — what is the best choice for you? Learn more about the differences and how to use the services. 

Digital signage displays emergency notifications
Emergency notifications are now live on all of UAB Digital Signage, allowing more widespread communication of imminent threats to campus. Learn more here. 

Plan to increase campus internet speed ongoing
UAB IT is continuing its plans to partner with internet caching service Akamai, which will help increase internet speed on campus. The project is expected to be under way in the next 90 days. Learn more here.
RESEARCH
Research storage increased thanks to new funding
Funding from the College of Arts & Sciences, led by Dean Robert Palazzo, and the School of Engineering, led by Dean Iwan Alexander, will allow UAB IT to increase research storage tenfold, reflecting UAB's commitment to improving research technology infrastructure on campus. Learn more about the investments in research technology.

School of Public Health funding aids research computing
Funding from the School of Public Health, led by Dean Max Michael, will help improve research compute capacity for UAB researchers, part of UAB IT's plan to build a powerhouse research network that enhances researchers' ability to communicate with colleagues and attract grants.


Get involved in research computing funding
Any researchers who would like to contribute grant funding to assist with research technology infrastructure, or who need help writing grants that reference technology needs, can contact Interim Director of Research Computing Puri Bangalore.
TEACHING AND LEARNING
UAB IT working on Canvas change for student withdrawals
UAB IT is working on a solution in Canvas that will allow student teams to access the work product of fellow students within Canvas even if a student withdraws from a class.

Improvements designed to enhance student success
The Department of eLearning and Professional Studies is partnering with UAB IT to make some changes to enhance student success. Among the changes will be notifications to faculty of high and low student performance and of student class attendance.

UAB looks to find affordable textbook alternatives
The provost's office to explore ways to lower the cost of textbooks through the use of affordable textbook alternatives. To support the effort, UAB IT will be testing sub-$100 tablets that could successfully connect to UAB's teaching and learning technologies and could be sold through the TechConnect storefront.
COMMUNITY
UAB IT, others urge companies to Keep IT Local
UAB IT has joined other technology employers in the Birmingham area as a founding partner in Keep IT Local, an initiative designed to encourage consideration of local technology suppliers as a resource whenever possible. The initiative is led by TechBirmingham and Innovation Depot and fellow founding companies include BlueCross BlueShield of Alabama and BBVA Compass, among others.

Tech partnership to help students get local internships
UAB IT, Academic Affairs and Student Affairs are partnering with TechBirmingham and the Economic Development Partnership of Alabama to create an internship clearinghouse for students, designed to help more students get hired locally.

Carver: UAB IT can empower campus to change world
Vice President and CIO Curt Carver spoke to university and business leaders last month at a reception honoring four new UAB vice presidents. UAB IT works to "enable others to greatness," Carver said. Watch a video of his comments.
SECURITY
Connect With Care: The Parallels Between Internet Access and Fine Dining (Without Music)
UAB student Ryan Murphy won our video contest promoting cyber security.
Student wins cyber security video contest 
Sophomore Ryan Murphy used his creativity — along with his drawing skills — to turn cyber security tips into a video comparing online safety to food safety. Watch his video above and learn more about Murphy here.


Trial for new password manager starts this month
A beta trial for a new password manager tool will begin this month. UAB IT has selected Keeper as an enterprise password vault system for campus faculty and staff. Anyone interested in joining the beta trial can contact AskIT.

Chief information security officer search reopened
UAB IT has reopened its search for a world-class chief information security officerUAB IT’s search will be led by Deputy CIO Robert Howard and will seek the best selection to protect UAB’s vital information assets and continually move UAB to the forefront of research, teaching and economic development. In the interim, questions about information security can be directed to Chief Technology Officer Shawn Ellis.
TECH CORNER
Splunk certification classes offered for free
Free Splunk training is available from Internet2. All students, faculty and staff can access the four classes required to become a Splunk Certified Power User for free. Learn more about the free classes here. 

SharePoint User Group meeting set for March 3
The UAB IT SharePoint team will host a users group meeting at 10 a.m. Thursday, March 3, in Cudworth Hall room 140. The agenda includes a discussion of the differences between versions 2010 and 2013 and a preview of the new design for the SharePoint 2013 conversion. 

UAB to host cyber summit in April
UAB will play host to state, education and industry leaders April 13 for a cyber summit designed to highlight the advances Alabama is making in technology and how those improvements will help schools and businesses across the state.

Rust building improvements will reduce risk for UAB
UAB IT is partnering with Facilities and Administrative Services to make improvements at the Rust building to reduce risk to UAB resources. Improvements will include installing cameras and better security for entrances, as well as cosmetic changes inside the facility.

Workshop to address secure payment systems
Representatives from Mitre and the National Institute of Standards and Technology will be on campus March 22 to conduct a workshop on secure payment systems. Mitre is a non-profit organization that operates federally-funded research and development centers.

Java recommendation for administrative systems updated
UAB IT has updated the minimum recommendations for the version of Java as for use with UAB's administrative systems. Java 1.8 U74 is the currently recommended version.
EXPLORING NEW IDEAS
NEW IT SPACE: UAB IT continues to work with the university on potential plans for a data center for research computing, one of the priorities in the campus master plan. Last month, university leadership toured the Rust Research Center to see how that building currently houses the campus's technology resources.

CELL PHONE STIPENDS: UAB IT continues to partner with HR to determine the possibility of cell phone stipends for eligible UAB employees. An update on the possibility is expected later this month.
DID YOU KNOW?
SPECIAL PRICING ON SOFTWARE: UAB IT has a variety software available at educational pricing for students, faculty and staff. You can browse our software store for what you need. If you can't find what you are looking for in the software category, click on "Additional Software Items."
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December 2015
A monthly report to UAB leadership and the IT community about technology projects
designed to enhance the work and lives of UAB staff, faculty and students.

UAB partners on big data hub

Regional innovation hub one of four announced by NSF

UAB IT, the School of Engineering and the School of Medicine's Department of Neurology are partnering with Georgia Tech and other institutions on the South Big Data Regional Innovation Hub.

Learn more about the big data hub.

ANNOUNCEMENTS
Ellis joins UAB IT this month as chief technology officer
Shawn Ellis joins UAB IT on Dec. 1 as associate vice president and chief technology officer. Ellis has a broad background in information technology in higher education and various industries and has most recently been interim associate chief information officer at the University of Georgia. Learn more here.

Take part in UAB Toy Drive Dec. 1-16
UAB IT is partnering with the the campus community to make the 22nd annual UAB Toy Drive a success. New, unwrapped toys will be collected in boxes around campus and donated to Toys for Tots on Dec. 16. Find out where boxes are located and how to get involved.
CAMPUS
UAB IT to have tech store in new Hill Center
When the new Hill Center opens in early 2016, UAB IT will have a prime location to help reach out to university students and staff. UAB IT's technology store will showcase the services and software available for students and faculty at UAB. UAB IT staff will be on hand to assist members of the UAB community in understanding the technology that is available and how to use it.


Self-service portal set to launch in early 2016
UAB IT is on target for an early 2016 launch of its new self-service portal, the customer-facing centerpiece of UAB IT's transition to ServiceNow, an industry-leading tool that incorporates best practices for IT service management. The new self-service portal will give customers an opportunity to request services, browse a service catalog, find answers in a knowledge base, and report problems with services. The transition to ServiceNow is part of UAB IT's reThink Project, an organization-wide effort to rethink how UAB IT serves customers and approaches its work.
RESEARCH
UAB IT shares poster at annual UAB Core Day
Members of UAB IT's research computing team took part in this year's UAB Core and Shared Resources Day last month, presenting a poster along with other departments and organizations across campus. The annual Core Day gives research computing a chance to give campus researchers an opportunity to see the services and solutions available through UAB IT.

UAB increasing internet speeds to 100Gbps
During 2016, the University of Alabama System Regional Optical Network (UASRON), which links UA, UAB, and UAH to the Internet and Internet2, will be upgraded to support 100 Gigabit connections. Learn more about the upgrade plans here.
OPERATIONS & ADMINISTRATION
UAB IT partners to provide departmental IT roadmaps
UAB IT has partnered with the Athletic Department and Student Affairs to evaluate their technology needs and deliver an assessment to help both departments enhance their services and seek better solutions. UAB IT is wrapping up an assessment for the School of Public Health's technology needs.

New telecom carrier will upgrade UAB phone network
UAB IT is moving forward with its plan to upgrade campus telecommunications services. The department has signed a contract with a new carrier to move 30,000 phone numbers and convert the underlying technology to SIP (session initiation protocol), a network-based infrastructure that will be more flexible for campus needs.

Fiber hub project adds more redundant infrastructure
UAB IT has installed fiber for the next phase of its fiber hub project, which is protecting network traffic with redundant fiber cable infrastructure. The latest phase includes the Learning Resources Center, 1715 Building, School of Health Professionals, Ninth Avenue Office Building and Central Utilities Building 5. Learn more about the fiber hub project.
TEACHING AND LEARNING
Canvas data can help improve student success
UAB is working toward a more strategic relationship with Canvas, the university’s learning management system, with one of the goals being to harness the tool’s data to support and improve student success. Learn more about a recent UAB trip to visit Canvas representatives.
COMMUNITY
UAB IT participates in TechBridge meeting
Members of UAB IT's Leader Team recently attended a reception with sponsors of TechBridge, an organization whose mission is to provide IT support and consulting services to nonprofit organizations. TechBridge's focus is on nonprofits whose goal is to alleviate the causes of poverty.

Carver available to speak on UAB's technology roadmap
Vice President and CIO Dr. Curtis A. Carver Jr. is available to speak to university departments and organizations about campus technology and UAB IT's strategy and plans for the future. To request him as a speaker, click here.

UAB IT works with Auburn on technology partnership
UAB IT representatives met last month with members of the Auburn University Office of Information Technology community to discuss ways the two schools can exchange information to benefit both institutions. Among the topics discussed were dark fiber, Skype and VOIP, Duo Security and password management tools. The next meeting is scheduled for spring 2016.

Carver featured in CIO Review magazine 
UAB CIO Dr. Curtis A. Carver Jr. was featured in a recent issue of CIO Review magazine, discussing innovation, agility and cost efficiency in the magazine's education special edition. Read the article here.
SECURITY
UAB users urged to sign up for eNotify
UAB IT encourages staff and students to sign up for eNotify's Identity feature at BlazerID Central, which allows users to reset their password on their own if their account is compromised. The eNotify system will also text users RedFlag alerts if their personal information in Oracle has been changed. Learn more here.
TECH CORNER
Older versions of IE no longer supported after Jan. 12, 2016
Older versions of Internet Explorer — including versions 8-10 — will go end of life on Jan. 12, 2016, which means Microsoft will no longer provide security updates to those browsers. UAB IT employees have been using Internet Explorer 11 in enterprise mode, with few problems with apps. Click here to learn how to use enterprise modeUAB IT Desktop Support customers will be upgraded automatically to IE11 enterprise mode, and all system administrators are encouraged to ensure that their users have been migrated to IE 11 before that date. For more information on what settings are suggested in enterprise mode, click here.

SharePoint team partners with consultant for design phase
The UAB IT SharePoint team has finalized its calendar for migration of SharePoint sites to an upgraded version of SharePoint. Design work is under way in partnership with consultants, with a goal to make the design more customer-friendly and intuitive. Installation of the core system will begin in December, with site conversions beginning in spring 2016. Setup and testing for the converted sites will take place through next fall. 

Active directory advisory panel convenes
An active directory advisory committee made up of information technology professionals across campus has begun meeting to discuss its goals, which will include reducing the number of active directory domains at UAB. 
EXPLORING NEW IDEAS
UNLIMITED EMAIL COMING IN NEW YEAR: Unlimited email storage will be a new feature when UAB IT upgrades its email system for campus faculty and staff in early 2016. When the upgrade is complete, it will have many new features, including unlimited email for users.

SPARK NEW IDEAS: UAB IT's SPARK platform continues to generate new ideas, and UAB IT is making progress on many of the ideas submitted to the crowdsourcing site, including the replacement of Optidoc.

NEW IT BUILDING IN CAMPUS PLANS: UAB IT has been working with the university on plans for a new IT building, which is one of the priorities of the campus master plan. The proposed plan for the facility would dedicate 25 percent of the space for co-location that could be used by schools and departments.

ELECTRONIC CONTRACTS: UAB IT continues to work with UAB administration on an electronic contract management solution.
DID YOU KNOW?
ONEDRIVE ACCOUNTS: UAB campus faculty and staff have access to a OneDrive account with 1TB of file storage and the ability to download Office 365 apps for desktop and mobile use. Learn more here.

INTERACTIVE ADMIN SYSTEMS PAGE: UAB's administrative systems page is now interactive. Choose the buttons you want to display in the order you need to access UAB systems. Bookmarking this page, rather than individual systems, is recommended so that you can stay up to date on changes and outages.
HAPPY HOLIDAYS
Happy Holidays from UAB IT
UAB IT would like to thank all of our customers for a successful year. We have accomplished much in 2015 — from quadrupling our research computing processing power to using a simple technology tweak to boost donations to the UAB Annual Fund — and we would not have been able to do so without you.
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November 2015
A monthly report to UAB leadership and the IT community about technology projects
designed to enhance the work and lives of UAB staff, faculty and students.

New cloud storage service

OneDrive for faculty and staff debuts Nov. 2

Beginning Nov. 2, UAB campus faculty and staff will have access to a OneDrive account with 1TB of file storage and the ability to download Office 365 apps for desktop and mobile use. 

Learn more about Microsoft OneDrive and how to access your account.

ANNOUNCEMENTS
Howard joining UAB IT as deputy CIO
Robert Howard will join UAB IT on Nov. 16 as associate vice president and deputy chief information officer. Howard has 19 years of experience in information technology at higher education institutions, most recently as CIO at Armstrong State University in Savannah, Ga. Learn more here.


100 day-letter: Find out where we've been and what's ahead
Vice President and CIO Dr. Curt Carver has shared with the UAB campus a letter detailing UAB IT's progress over his first 100 days — including new initiatives and services — as well as plans for the future. Read the letter here.
CAMPUS
reThink Project: New service portal gets review
Focus groups of IT professionals from across campus got a peek at a new user-friendly service portal, which is the customer-facing centerpiece of UAB IT's transition to ServiceNow, an industry-leading tool that incorporates best practices for IT service management. UAB IT sought feedback from IT professionals on the new portal, which will soon undergo testing for a planned launch in late January 2016. Customers will be able to browse a service catalog, order services, report issues with services and equipment and search a knowledge base through the new portal. Learn more about the reThink project.

UAB electronic directory accessible by BlazerID, password
To better protect students, staff and faculty, personal information in the UAB online directory is now accessible only by BlazerID and password. The change was made to help protect members of the UAB community from harassment and scamming. Information for units and entities does not require a login. Learn more about the change.

Password length: Longer is better, recommendations say
Longer passwords — like the 15-character passwords that UAB now requires — are harder to crack and should avoid single dictionary words or easy patterns. Learn more password do’s and don’ts here.
RESEARCH
Box trial will get under way soon
A beta trial of unlimited storage through an enterprise agreement with Box will be getting under way soon. The cloud storage service will be provided by Box through Internet2.


Research computing committee to meet this month
The research computing committee, chaired by Dr. Iwan Alexander, dean of the School of Engineering, will reconvene this month to continue development of a research computing strategic plan.
OPERATIONS & ADMINISTRATION
Administrative Systems page now interactive
UAB's administrative systems page now has an interactive layout that allows users to choose their own configuration of the buttons that access various UAB systems, such as Banner and Oracle. Learn more about the redesigned page.

Streamlined login process can help prospective students
UAB IT worked with the Office of Student Recruiting and Retention to help streamline the process of authentication for prospective students, making it easier for future Blazers to schedule visits to campus and research enrollment.

UAB IT working with SoPH IT teams to evaluate tech needs
At the request of the dean of the School of Public Health, UAB IT is working together with the IT teams in the School of Public Health to conduct a school-wide IT needs analysis. Meetings are scheduled with departments, school leaders, and their respective faculty, researchers and staff. UAB IT’s recommendations are expected by late November.

UAB IT partners with UAB Athletics for IT support
UAB IT is working with UAB Athletics to provide IT support, a partnership that will create a competitive advantage for Blazer teams through technology. UAB IT will provide desktop support, office automation and collaboration support.
TEACHING AND LEARNING
UAB IT assists Faculty Senate with SPARK ideas campaign
UAB IT is expanding its SPARK crowdsourcing platform to other areas of campus. The UAB Faculty Senate has launched an ideas campaign to help determine what issues the senate should focus on in 2016. The Faculty Senate SPARK campaign has attracted eight new ideas and 100 votes so far.

Faculty experience task force to convene soon 
The UAB Faculty Senate is partnering with UAB IT to convene a faculty experience task force to enhance the work experiences of all UAB faculty through technology. The first meeting is being scheduled before the end of the year.

Email assistance helps Registrar's office respond to students
UAB IT worked with the Registrar’s office to streamline email communications from students regarding questions about graduation. Students can now email graduation@uab.edu, a shared inbox for the Registrar’s office that will help facilitate better customer service for students.
COMMUNITY
UAB IT Leader Team helps at Habitat build
UAB IT employees pitched in with other members of UAB's administration Friday, Oct. 23, at the UAB Habitat for Humanity build, a project coordinated by the UAB Benevolent Fund. The dedication of the house is set for Tuesday, Nov. 3.



UAB IT offers security advice to Community College leaders
UAB IT information security staff made a presentation to the Alabama Community College Presidents fall conference last month, offering advice on preventative measures that all organizations should take to limit the risk due to data breaches. 
SECURITY
In wake of phone scams, protect your online information
Scammers have continued to target UAB students — and even their parents — with threatening phone calls demanding money. As a result, UAB has password-protected the personal information in its online directory, but students and staff are urged to protect all of their information online. Learn more tips to protect yourself.

Malicious email attachments could hold files for ransom
UAB users were hit recently with emails containing malicious attachments that could encrypt users' files, enabling attackers to hold the files for ransom. Learn more here.

Late-night video reminds us to safeguard passwords
Want an example of how NOT to safeguard your password? Jimmy Kimmel Live showcased just how easily people can be susceptible to social engineering that gives away clues to their passwords. Don't follow the lead shown in this video!

Standard server security measures deployed across campus
UAB IT has been working with distributed IT professionals in departments and schools to help minimize risks to UAB's information assets. Because UAB operates in a decentralized server environment, UAB IT has implemented standard server patch management software across campus to mitigate security risks. The project is part of a larger cyber security effort across the University of Alabama system. Learn more here.
TECH CORNER
SharePoint upgrade under way
The UAB IT SharePoint team has begun the design phase for migration of UAB's SharePoint sites to SharePoint 2013, which offers a more intuitive and customer-friendly version of the software. Installation of the core system will begin in December, with site conversions beginning in spring 2016. Setup and testing for the converted sites will take place through next fall. The SharePoint team will contact individual site owners with their site's schedule in coming weeks.

Vulnerability found in Adobe Flash Player
A vulnerability was found in Adobe Flash Player. Find more details and determine if you have the updated version here.
EXPLORING NEW IDEAS
UNLIMITED EMAIL IS COMING: Unlimited email storage will be a new feature when UAB IT upgrades its email system for campus faculty and staff. When the upgrade is complete, it will have many new features, including unlimited email for users.
DID YOU KNOW?
ENTERPRISE SOFTWARE: UAB IT has a library of software available at no cost or at a discount. Access the software library here.

EXPONENTIAL CHANGE: If you take 30 linear steps, you walk across the room. If you take 30 exponential steps, you walk to the moon. We live in a time of exponential change in information technology.
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July 22, 2015

IT Update July 2015

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July 2015
 
A monthly report to UAB leadership and the IT community about technology projects
designed to enhance the work and lives of UAB staff, faculty and students.

Focused on the future

UAB IT strategic imperatives will improve service, security

New CIO Curt Carver's vision for UAB IT is "a world-class IT organization that effectively balances cost efficiency, agility, and innovation. We are an organization that values its employees as our most precious resource, and thus we create an environment that thrives at a pace of sustainable innovation over the long term."

Learn more about UAB IT's new set of strategic imperatives.

ANNOUNCEMENTS
TOWN HALL MEETING: Distributed and Central IT professionals are invited to an IT Town Hall meeting from 2 to 4 p.m. July 13, at the School of Nursing Auditorium. Please encourage your IT staff members to attend. Register here.

AskIT CLOSED FOR HOLIDAY JULY 3-4: To report an emergency, call 996-5555 and follow the instructions. Standard issues can be submitted at any time by sending an email to AskIT@uab.edu or by visiting the website. A technician will respond when regular hours resume Sunday, July 5.

SECURE MEDIA DESTRUCTION: UAB IT has a new procedure for secure media destruction. Distributed IT personnel will need to make an appointment with AskIT and fill out a new form that ensures all media is properly accounted for before being destroyed. Learn more here

ORACLE REDFLAG ALERTS: Central administration has partnered with UAB IT to send employees notifications via text and telephone when their personal information changes in Oracle HR and Finance applications. The service will work similarly to B-Alert. Effective July 1, employees who have completed the Identity information at BlazerID Central will begin receiving RedFlag notifications.

PHONE SCAM AFFECTS STUDENTS: Be aware that several UAB students have been targeted by a phone scam that has affected campuses across the country. Despite threats about alleged debt, there has been no breach of secure information at UAB. Learn more here.
CAMPUS
SPARK helping UAB crowdsource new technology ideas
We're looking to the UAB community for bold new initiatives and feedback on technology-related improvements. Faculty, staff and students are invited to share their ideas on the new SPARK platform. Learn more here.


UAB IT is rethinking processes to better serve customers
The reThink Project will give UAB users one door into IT to request services or report problems. Distributed IT professionals on campus are encouraged to get involved with the project. Learn more here.


Upgrade improves network in Admin Building 
UAB IT upgraded network equipment in the Administration Building during the weekend of June 13-14. The network upgrades have improved performance, increased capacity and added reliability to the network throughout the building.

Links to eLAS, LMS have changed
UAB IT took advantage of an unexpected service interruption to upgrade the servers that support several campus systems, including eLAS and LMS. With the upgrade, any previously bookmarked links to LMS and eLAS will no longer work. To ensure seamless login to key systems and to receive alerts or messages, UAB IT recommends that users bookmark the Administrative Systems page. Learn more here.

UABFile technology replacement complete
UAB IT recently transitioned UABFile services to newer technology. The solution provides future growth capacity and geographic redundancy. Departments across campus assisted with the project.
RESEARCH
Largest compute cluster in Alabama coming to UAB
Building on a commitment to world-class research, UAB IT is expanding its research compute cluster thanks to a donation from the university's Mission Support Fund. Equipment for the new compute cluster arrived in late June, and when it is integrated into the existing environment will increase capacity to 50 teraflops, making it the largest in Alabama.


Research Administration resources will be expanded
UAB Research Administration and UAB IT are hiring additional staff to support the new clinical trials system, OnCore. In addition, software partner InfoEd has agreed to locate personnel here to help guarantee the successful implementation of IRAP, UAB's Integrated Research Administration Portal. Learn about IRAP here.
OPERATIONS & ADMINISTRATION
Customers will get transparent look at IT finances
The UAB IT Financial Transparency and Accountability Project will give IT customers a chance to better understand their IT costs and better plan for the future. Learn more about the Financial Transparency and Accountability Project here.

Employee reimbursements to be made via direct deposit
Financial Affairs has partnered with UAB IT on a project to allow employee reimbursements to be direct deposited instead of being reimbursed with a physical check. The project, which will expedite the reimbursement process and make it more convenient for employees, was implemented June 29.

UAB IT helping to clean up old Oracle reports
HR and Financial Affairs have partnered with UAB IT to clean up old and orphaned reports in the Oracle Report Viewer. Reports executed by departmental users will be deleted after 30 days. This effort will help improve performance and reduce storage costs.

UAB IT working to be more inclusive of campus IT
UAB IT is developing ways to include Distributed IT in its governance structure. This could include advisory groups for security, technology, projects and changes.
TEACHING AND LEARNING
Faculty Profiles adds new features
In conjunction with the Provost's Office and Research Administration, UAB IT released the next phase of the Faculty Profiles system on June 29. The "Teaching and Learning" and "Professional Activities" sections give faculty a single system where they can manage their accomplishments. Courses, assigned advising and graduate committee participation data has been extracted directly from the student system. Rollout of Faculty Profiles continues with departments in six schools participating so far. Learn more about Faculty Profiles here.
SECURITY
Microsoft SCCM available to all areas on campus
As part of the initiative to protect UAB's assets and inventory servers and workstations, UAB IT is making Microsoft SCCM available at no cost to all areas of campus. A kickoff meeting will be held at 2 p.m. July 9 at the Finley Conference Center. IT managers should contact UAB IT about who will represent their areas at the kickoff meeting.

Windows Server 2003 reaches end of life July 14
UAB IT personnel are actively working to migrate or retire systems that are running on Windows Server 2003, which will be unsupported after July 14. Learn more here

UAB increases PCI compliance
Financial Affairs and UAB IT have worked with merchants on campus to meet requirements set by the Payment Card Industry Data Security Standard. UAB has made significant progress in reducing risk in the past year: In 2014, 83 percent of revenue from UAB merchants met requirements, up from 15 percent in 2013.

Discounted security training available
UAB IT has contracted with one of the premier information security training organizations, the SANS Institute, to offer a number of discounted training opportunities to the UAB community. Departments that want to be included in this summer's purchase should contact UAB IT before July 30. Learn more here.
EXPLORING NEW IDEAS
ALUMNI EMAIL: The Office of the Vice President for Development, Alumni and External Relations and the Office of the Vice President for Information Technology are researching options to provide email accounts to UAB alumni.

UNLIMITED STORAGE: UAB IT is considering a new potential service for unlimited storage for staff, faculty and students. Possible partners include Box.com.

BIG DATA: UAB is seeking to partner with the National Science Foundation in the South Big Data Regional Innovation Hub coordinated by the Georgia Institute of Technology and the University of North Carolina at Chapel Hill. If accepted, UAB would take a leadership role in a regional consortium, sharing infrastructure resources, tools and expertise with other member institutions.
DID YOU KNOW?
You can sign up for easy password resets at BlazerID Central.

UAB IT has a contract with a HIPAA-compliant data recovery service.
 
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