Policy:

Grade Determination. The final course grade for a student is determined by the Course Director. A number of methods of evaluation may be used to make this assessment, including but not limited to, written examinations, oral examinations, direct observation of students, written reports, oral presentations, and evaluations of professional conduct. Students should see the course syllabus for detailed information about grading for an individual course.

Procedure:

Academic Transcript. The School of Medicine academic transcript is an unabridged summary of the student’s academic history. As such, all final course grades are recorded and posted to the student transcript.

Grade Definitions. The following grades and notations may appear on official transcripts:

Grade

Definition

Notes

     
P

Pass

Raw score 70 or higher (Note: Raw scores range from 0 - 100)

HP High Pass in core clerkships Begins with Class of 2017
H (clerkship)

Honors in core clerkships

Began with Class of 2012

H (pre-clinical) Pre-clinical Honors Begins with Class of 2019.  Students with a weighted raw score average of 92 or higher on all pre-clinical coursework are awarded Pre-clinical Honors.  This Honors designation is based upon cumulative student performance in those pre-clinical courses (modules and Introduction to Clinical Medicine) that report a raw score. Courses in the pre-clinical curriculum which do not report a raw score (Patient, Doctor, and Society; Fundamentals; and Evidence-Based Medicine) are excluded from this calculation.
F

Fail

Raw score less than 70

I

Incomplete

A temporary notation assigned at the discretion of instructor, and only if the following three conditions are met: (1) The student, for nonacademic reasons beyond his or her control, is unable to complete course requirements; (2) The student is, according to the instructor’s assessment, currently passing or has the potential for passing the course; and (3) The student has made arrangements with the instructor, prior to the grade submission deadline, for completing course requirements.  It is the responsibility of the student to arrange with the instructor whatever action is needed to remove the Incomplete at the earliest possible date. A student cannot graduate with an Incomplete on his or her academic record. 

N (clerkship)

Remediation required on NBME subject examination

Unsuccessful first attempt on NBME subject examination. Will be replaced with N/P or N/F depending on outcome of second attempt of the same examination. N/P is considered a passing grade for the course; N/F is considered a failing grade for the course and no credit is given for any portion of the course.

NC

No credit

A temporary notation used when unsuccessful attempt(s) on USMLE Step 1 preclude posting of a grade in a clerkship or clinical course. Will be replaced with a grade upon receipt of a passing score on USMLE Step 1. A student cannot graduate with an NC on his or her academic record.

W

Withdrawn

Given only if the following two conditions are met: (1) A student opts to remain in coursework pending the decision of the Student Academic Standing Committee (SASC) and any subsequent appeal, and (2) The ultimate outcome of the SASC decision and/or appeal requires the student to end active enrollment prior to such a course’s end date.  No credit is given for any portion of the course.

WP

Withdrawn passing

Given at the discretion of the Course Director to students withdrawing from coursework prior to course completion. No credit is given for any portion of the course.

WF

Withdrawn failing

Given at the discretion of the Course Director to students withdrawing from coursework prior to course completion. Equivalent to a grade of F. No credit is given for any portion of the course.

R

Remediated successfully

Older transcript only

X

Exempt

Satisfactorily completed equivalent medical school course previously

V

Waived

Granted for comparable academic experience or coursework

Pre-clinical Grading. In some pre-clinical courses, grading consists of scores on two components, the Knowledge component (typically assessed through examinations and quizzes) and the Small Group component (typically assessed on skill-based activities, participation, professionalism, small group work, laboratory experiences, and projects).  In pre-clinical courses where grading consists of a Knowledge component and a Small Group component, students must pass both components in order to receive a passing grade for the course. A student who fails the Knowledge component (raw score below 70) will receive a grade of F for the course; a student who fails the Small Group Component will receive a grade of F for the course.

In pre-clinical courses without separate Knowledge and Small Group components, students must pass the course according to the grading system employed in the course (see course syllabus for details).

Beginning with the Class of 2019, students with a weighted raw score average of 92 or higher on all pre-clinical coursework are awarded Pre-clinical Honors.  This Honors designation is based upon cumulative student performance in those pre-clinical courses (modules and Introduction to Clinical Medicine) that report a raw score.  Courses in the pre-clinical curriculum which do not report a raw score (Patient, Doctor, and Society; Fundamentals; and Evidence-Based Medicine) are excluded from this calculation.

See also Grades Other than Passing in First and Second Year Courses (Preclinical Curriculum)


Clerkship Grading. Clerkship grades (Pass, High Pass, Honors, or Fail) and numerical raw scores (0 – 100) will be based on two components: (1) Clinical performance and (2) NBME Subject Examination performance.

Students must pass both components to receive a grade of P (Pass); students must achieve Honors in one of the two components to receive a grade of HP (High Pass); students must achieve Honors in both components to receive a grade of H (Honors).

Note that clerkships may have additional clinical requirements that must be met to pass the clerkship, e.g., seeing specified numbers of patients, completing on-line modules.

The criteria for Clinical Honors and NBME Honors are specific to a graduating class.  Links to documents describing graduating class Honors criteria are located on the Policies & Procedures page under the Academic tab in the Grading section.  Each document also contains the passing score criterion for that graduating class and an explanation of raw score calculation. 

Raw Scores, T-Scores, and Class Rank. Information about the calculation of course raw scores, the use of T-scores, and the determination of class rank may be found here: http://www.uab.edu/medicine/home/current-students/policies-procedures/raw-scores-t-scores-and-ranking .


History. A pass-fail grading system was instituted effective July 1, 2006, for the 2006-07 academic year for all courses offered by the School of Medicine at all campuses. Raw scores ranging from 0 to 100 continued to be assigned for internal use and individual student feedback only. All academic grades earned prior to this date remained as earned.





Approved by the School of Medicine Executive Committee, May 21, 2013.  Grading updated 07/30/2015.