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Reserve a Meeting Room

All Cancer Center facilities requests must be made online. Attempts to make reservations over the phone or via email will not be accepted. Cancer Center staff will process and confirm requests in a timely manner. If you have questions about or updates to your submitted room reservation request, please email This email address is being protected from spambots. You need JavaScript enabled to view it..

Please note: Chrome and Firefox are the preferred browsers to complete this form.

View Guidelines & Scheduling Procedures

The following guidelines & procedures have been developed to ensure the proper, efficient and fair use of the UAB Comprehensive Cancer Center’s conference rooms and atrium.

Contact information: This email address is being protected from spambots. You need JavaScript enabled to view it..

Availability:

Available for UAB academic or individual meetings, Monday through Friday, 7 a.m. to 5 p.m.

Reservations:

  • First-come, first-served basis.
  • Must be requested at least 48 hours prior, but no more than 6 months in advance.
  • Received via the online request form.
  • Your reservation is not complete until you receive written confirmation
  • Cancellations and any other changes to the room reservation should be made by email only
  • to This email address is being protected from spambots. You need JavaScript enabled to view it.. Changes will not be accepted by phone.

General Policies:

  • Priority access to conference rooms will be granted to the Cancer Center and cancer related activities. All reservations are subject to cancellation based on priority needs.
  • Each conference room is equipped with Audio/Visual equipment. Use of A/V in the conference rooms without the services of CCTSF may result in loss of privileges.
  • If any A/V service inquiries or requests outside of the ones listed on the reservation form are needed, please contact Cancer Center Technical Services Facility (CCTSF) by email at This email address is being protected from spambots. You need JavaScript enabled to view it..
  • Rooms cannot be rearranged. If the furniture is moved or damaged, or retractable blinds damaged, your ability to use the room may be suspended and your department charged.
  • Room cancellations require 24-hour notification. Failure to give sufficient notice could result in the loss of scheduling privileges.
  • Select room on the reservation form to see maximum room capacities.

User Rules and Responsibilities:

  • Sponsoring party is responsible for handling all arrangements and set-ups. Space must be left in the same configuration as found. Damage to the room or its equipment result in the sponsoring party being charged and possible future use denied.
  • Nothing should be attached to the walls, doors, windows, or A/V equipment.
  • Food is allowed. Attendant should be assigned to monitor delivery, set-up, serving, and clean-up, including wiping down and drying the tables.
  • Conference room doors must be kept closed due to the proximity of patrons on the floors. Please keep the noise level at a minimum.
  • Cleanup after meeting: all trash pulled from the garbage cans, securely bagged, and placed inside the kitchen for pick up the next day. If you will accumulate overwhelming amounts of trash, we ask that you arrange for trash pick-up by contacting Building Services at 934-9675 or schedule online.
  • Use of whiteboards are restricted to approved markers only. Thoroughly erase all whiteboards when finished. Don’t sit on the tables or use furniture inappropriately. Turn off all lights and A/V equipment before leaving the room.
  • Pharmaceutical and other sponsorships that involve active promotion and/or displays require prior OCCC approval.

A/V Usage and Responsibilities:

  • Please do not move or modify A/V equipment.
  • You must bring your presentation on a USB thumb drive, or send it to yourself via email. CCTSF is unable to preload your presentation.
  • CCTSF does not provide display adapters for external devices. The video configuration of the conferences room are:
    • NP 2507, WTI 231, WTI 201: HDMI
    • WTI 101: VGA

Damage Fees:

  • In all cases, the entity listed on the Scheduling Request Form will be responsible for all damage and cleaning costs incurred during the reservation time.
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Type your first name.

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Enter your phone number.

Select the checkbox to indicate you agree to the guidelines and procedures.

Select a room to reserve.

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Please identify the type of A/V support needed.

Please identify the type of A/V support needed.

Please identify the type of A/V support needed.

Please identify the type of A/V support needed.

Please identify the type of A/V support needed.

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Must not exceed stated room capacity.

Type the sponsoring department.

Type the meeting title.

Make a selection from the dropdown menu.

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Fees

CCTSF will charge a $25 Service Fee for AV Setup in the conference rooms. If AV support is needed less than 24 hours from the meeting time and has not been selected during reservation, please email This email address is being protected from spambots. You need JavaScript enabled to view it. for an emergency setup. Late requests will incur a $65 emergency AV setup fee.