Hill University Center Student Organization Workspace - Student Affairs (Policy VII-027)

Hill University Center Student Organization Workspace - Student Affairs (Policy VII-027)

Student Affairs policy VII-027 outlines regulations regarding workspace for student organizations in Hill University Center.
Effective Date:
None Assigned
Administrative Category:
Applies To:
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Policy Number: SA VII-027
Policy Date: 11/24/08


As a continuing support service to student organizations and programs committees, the Office of Student Life offers use of work desks in the Office of Student Involvement, Room 136 of the Hill University Center.

The selection/assignment of these facilities will be a need-based application process.  Organizations/program committees eligible for consideration must meet official recognition guidelines by the Office of Student Life through the Office of Student Involvement, HUC 440.  The deadline to submit (to Student Involvement) a group name for the selection is by the end of the second full week of classes during Fall term.  Work desks will be assigned based upon a written application which will be reviewed by Student Involvement staff members (including, but not limited to the Program Coordinator for Student Leadership and the Assistant Director) for a period of one academic year extending through the last day of final exams of summer semester.  Should there be an unmet need for work desks after the selection process, a waiting list will be created in case a work desk becomes available during the year.

In return for the use of these facilities the organization/committee is expected to make full use of their allotted area.  Recipients of work desks are expected to establish and maintain office hours.  A limited number of work desks will have telephone capability.  Groups with a telephone must either have an account number or reimburse a designated account on a monthly basis.  Groups are responsible for all costs associated with telephone hook-up/service.  No telephone message service will be provided during the use of these facilities.  Facilities will be available for use only between the hours of 8 a.m. - 6 p.m. Monday through Thursday, 8 a.m. - 5 p.m. on Friday.

Keys to the work desks will be controlled by the Student Affairs Specialist in HUC 136. It is expected that the organization/committee maintain an office atmosphere and keep its area neat and orderly.  The Division of Student Affairs will not be responsible for materials left unsecured or not removed by the end of the stated time period for occupancy.

Student Life reserves the right to remove an organization/committee which does not use desks on a regular basis.  If any damage to equipment occurs, the cost of repair will be charged to the organization/committee and may result in immediate loss of privileges for one full year.