Procedure for IRB Member Selection for Convened Meeting - IRB PRO143

Procedure for IRB Member Selection for Convened Meeting - IRB PRO143

This procedure outlines responsibilities of the OIRB and IRB for IRB member selection for convened meeting.
Effective Date:
Responsible Party:
None Assigned
Administrative Category:
Applies To:
Faculty, Staff, Students
Material Original Source:

HRPP Document:     PRO143
Effective Date:   3/30/07
Revision Date:  4/19/10
Subject:  Procedure for IRB Member Selection for Convened Meeting


OIRB Responsibilities

The Administrative Staff:

  • Sends each IRB member an annual schedule of the IRB meetings;
  • Contacts IRB members each month regarding their availability for the meetings scheduled in the following month using the IRB member rosters;
  • Notifies IRB members of upcoming meetings and maintains a list of future attendees;
  • Schedules IRB members to their assigned IRB according to their availability;
  • Schedules an alternate for an IRB member that cannot attend for their assigned IRB;
  • Verifies at least eight members and/or alternates are scheduled for a convened meeting (eight IRB members or alternates are a quorum for a convened meeting);
  • Attempts to schedule at least nine members/alternates for each meeting;
  • Verifies at least one unaffiliated member is scheduled;
  • Verifies for studies scheduled involving vulnerable populations, a vulnerable population representative is scheduled;
  • Verifies at least one community representative is scheduled;
  • Assigns IRB members to Primary Review Teams (see PRO144 Procedure for Formation and Assignment of IRB Member Primary Review Teams);
  • Notifies scheduled members of their assigned meeting dates by electronic communication and in the agenda letter sent with the meeting materials;
  • Lists Primary Review Team assignments in the agenda letter.

IRB Responsibilities

The IRB Member/Alternate:

  • Responds in a timely manner, preferably within 3 business days, when queried regarding their availability for meeting dates;
  • Notifies the OIRB, as soon as possible, if a change in schedule prohibits attendance at a meeting to which they have been assigned.

Approved on April 19, 2010, by:

Ferdinand Urthaler, MD
IRB Chair

Sheila Deters Moore, CIP
OIRB Director