The documents located above are provided to assist you in the appointment of a Postdoctoral Scholar and the establishment of the terms and conditions for the position offer. A Postdoctoral Recruitment/Appointment Checklist for Mentors is also provided to help you through the process. The Office of Postdoctoral Education (OPE) is here to facilitate this process, so please do not hesitate to contact us should questions arise. The below points are important considerations to highlight for mentors in the appointment process. 

1. Terms and Conditions of Appointment - The terms and conditions of a postdoc appointment at UAB include vacation, UAB minimum salary, and maternity/paternity leave to which postdocs are entitled according to UAB policy. If you are unfamiliar with these, please check our Web site at

2. Hiring Approval - At the time of making an offer the resources must be available for both the salary and requirements for training for the period of the appointment (one year). A completed Hiring Approval Form is required in order to request an appointment letter.

3. Individual Development Plan (IDP) - Within the first 30 days of an appointment, it is required to draft an individual development plan (IDP).  The IDP will state expectations for your trainee's research project as well as describe their career goals and objectives; a copy must be forwarded to the OPE for documentation. Three months following the drafting of the IDP, you will meet with your trainee to formally review progress with regard to the research training. If you determine that your trainee requires remediation and/or additional training in order to successfully perform the research project, a three month probationary period will begin. If research performance has not improved and/or if there is a lack of research progress as defined in the IDP following the probationary period or at any other time thereafter prior to the appointment end date, the appointment may be terminated with one month’s notice. Please note that, per the UAB Attendance Policy, three consecutive absences without approval from your mentor at any time during your appointment may initiate the termination process. Further, if termination is based upon either academic or non-academic misconduct, advance notice of termination may be waived. In any case of possible early termination, the case must be discussed with the Senior Associate Dean for Graduate and Postdoctoral Affairs prior to termination.

4. Request an Appointment/Reappointment Letter - The appointment letter should include a description of performance expectations, responsibilities and position requirements.