The U.S. Citizenship and Immigration Services (USCIS) has revised the Form I-9 effective Nov. 14, 2016. The revised Form I-9 must be used for all new hires/rehires no later than Jan. 22, 2017.
Please begin using the revised Form I-9 for all campus hires on or before Jan. 20, 2017. Due to the institution's obligation to be in full compliance with the use of the revised Form I-9 by Jan. 22, 2017, please share this information with all appropriate parties within your units so that full-scale (campus-wide) implementation of the new form is complete no later than Jan. 20, 2017. This means that after Jan. 20, 2017, HR Records will only accept I-9s with a Nov. 14, 2016 revision date.
The USCIS indicates that the changes were designed to reduce errors and enhance form completion using a computer. Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used.” Other changes include the addition of prompts to ensure information is entered correctly. The Instructions for Form 1-9 (PDF) have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.
The revised Form I-9 is also easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over.
While we understand that we may have hires in transition and I-9 forms may already be complete for future hires, it is acceptable to have that form on file as long as the old form was current at the time of completion. However, please contact HR Records with any questions regarding the use of the new form.
Remember that HR Records staff are available to assist employees with the completion of the Form I-9 Monday-Friday from 7:30 a.m. to 4:30 p.m. in AB 254. Thank you for your continued cooperation and assistance.
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— Published Dec. 20, 2016