Library Document Details

Vacation - HR Policy 301

Abstract:
This policy details vacation benefits for bi-weekly and monthly paid employees.
Effective Date:
6/1/2009
Responsible Party:
Contacts:
None Assigned
Administrative Category:
Applies To:
Keyword(s):
Material Original Source:

Policy 301 – Vacation

Date Issued: 10/80
Date Revised: 06/09

Vacation benefits are provided for the rest and relaxation of the regular employee and are necessary for effective work. Employees are expected to submit vacation requests to their supervisors for approval. Full-time regular and 3/12 hour shift employees are entitled to vacation with pay according to the following schedule:

Accrual Rates for Vacation Time

Length of Continuous Service

Accrual Rate Per Pay Period

Maximum
Accrual
Per Year

Total Maximum
Accrual

Bi-weekly Paid Full-Time Employees*

1 through 10 years

3.70 hours

96 hours (12 work days)

192.00 hours

11 through 20 years

5.23 hours

136 hours (17 work days)

272.16 hours

21 or more years

6.77 hours

176 hours (22 work days)

352.08 hours

Monthly Paid Full-Time Employees*

1 through 5 years

1.25 days

15 work days

30 work days

6 through 15 years

1.67 days

20 work days

40 work days

16 or more years

1.83 days

22 work days

44 work days

*The accrual rates for part-time regular employees and Alternative Work Schedule (AWS) employees are prorated based on hours paid for biweekly employees and assigned FTE for monthly employees. The maximums for part-time regular employees and Alternative Work Schedule employees can be as much as the maximums for full-time employees.

Vacation benefits and accrual rates for faculty members are specified in the UAB Faculty Handbook.

Persons hired into senior administrative and executive positions are entitled to the maximum vacation benefits as soon as employed. Contact HR Records Administration for further details.

Monthly paid employees are given a more liberal vacation allowance in recognition of the fact that they are not paid overtime.

Part-time regular biweekly employees and Alternative Work Schedule employees earn vacation at a prorated amount based on hours paid for each pay period. Part-time regular monthly paid employees and alternative work schedule employees earn vacation at a prorated amount based on their assigned FTE. The prorated amount will never be less than one-half the rate of full-time employees.

You will not be eligible to take your vacation until you have completed your initial six month probationary period, but your vacation will begin to accrue at the time of your employment.

Vacation time for biweekly paid employees is maintained in the HR Administrative system. Vacation records for monthly paid employees are maintained by the employing department or unit. A maximum of two years accrual may be accumulated. Once the two year maximum has been accumulated, the employee may continue to accrue non-reimbursable vacation time which will be transferred to sick time if not taken during the calendar year of accumulation. Biweekly paid employees will have vacation accruals above the maximum allowed transferred to their sick time each pay period automatically by the HR Administrative System.

A recognized holiday occurring during your vacation will not be charged to vacation time. (See Policy 302.A for the Holiday Policy for essential and part time personnel) No allowance will be made, however, for sickness or other incapacity occurring during your vacation.

Upon termination, all unused, accrued vacation (up to the maximum accrual allowed) will be paid at the regular rate of pay if the initial six month probationary period has been completed.