Immigration Reform and Control Act - HR Policy 418

Immigration Reform and Control Act - HR Policy 418

This policy details UAB's adherence to the Immigration Reform and Control Act of 1986 and explains the requirements for completing the Employment Verification I-9 form.
Effective Date:
Responsible Party:
None Assigned
Administrative Category:
Applies To:
Faculty, Staff
Material Original Source:

Policy 418 – Immigration Reform and Control Act

Date Issued: 06/87
Date Revised: 05/09

All new employees, regardless of assignment category, are required by the Immigration Reform and Control Act of 1986 to complete Employment Eligibility Verification Form I-9 on the first day of employment. The Form I-9 can be completed before the first day of work if the offer of employment has been extended and accepted.

Each newly hired employee must present either an original document which establishes both employment authorization and identity or an original document which establishes employment authorization and a separate original document which establishes identity.

The Employment Eligibility Verification Form I-9 must be retained by the University and must be made available to officers of the Department of Homeland Security, the Office of Special Counsel or the Department of Labor when requested.

The Form I-9 attests, under penalty of perjury, that the specified documents have been reviewed and that the individual is indeed eligible for employment in the United States. If the necessary documents have been lost, the newly hired individual must complete Section 1 and then has three business days to present evidence of application for replacement documents. The University representative then completes Section 2 of the form, making the notation that the documentation was a receipt. The I-9 Form should be updated within 90 days or immediately upon presentation of the original documents.

The signed Form I-9 must be forwarded for appropriate administrative review. No appointment, as an employee, may be processed by Human Resource Records without the completed Form I-9.

The Form I-9 may be obtained from HR Records Administration or by accessing the Human Resources website for a printable version. The entire form, including the Lists of Acceptable Documents and the Instructions for completing the form must be printed. All pages of the Form must be presented to the employee.

Nothing in this policy precludes or amends the University's required procedures to secure labor certification for aliens or to register aliens with the International Student and Scholar Services office.

Questions concerning I-9 procedures should be directed to the appropriate Employment Office or to HR Records Administration.