October 6, 2014
IRAP UpgradeIRAP will be down for an upgrade from 5 PM on Friday, April 25th, 2014 to 6 AM on Monday, April 28th, 2014. The major change that the users will see is the ability to delegate access to records by module. This functionality will become important as we implement more modules. For example you will be able to give one person access to your IRB records and another person access to your OSP or IACUC records. Updated training information, manuals and tips sheets will be located on the IRAP website – www.uab.edu/irap under “Training Materials”. If you have any questions or need IRAP Training please contact us at IRAP@uab.edu or call Molly Lerew at 4-0693.
November 7, 2013
June 28, 2013
The Office of Sponsored Programs is pleased to announce a new IRAP submission type for Carryover Requests. Beginning July 1, 2013, OSP will create a Carryover subsequent submission to the related parent record in the IRAP system. This change will allow departmental personnel the ability to easily track the status of these requests from the IRAP system. The new Carryover Request will be created like any other OSP subsequent submission. When the approval is issued by the sponsor, whether it be via letter of approval, email or revised award, it will be processed in the IRAP system, including distribution to Grants and Contracts Accounting.To submit a Carryover Request, please submit the UAB Expedited Checklist with the request and forward to firstname.lastname@example.org. If you have any questions about the new submission type for carryover requests, please contact email@example.com or contact your OSP grants/contract officer.
April 9, 2013
Access to the Attachments folder of the Proposal Record in IRAP is limited to the Principal Investigator and administrative personnel designated by the School/Department/Division. Since Sept. 17, 2012, Award Managers, Contacts, and Secondary Contacts also have been granted this access by a very labor intensive process that has often involved delays of a day or more. Effective April 15, 2013, the proposal Principal Investigator (PI) will be able to control access by naming the Award Managers and Contacts as delegates. Instructions on how to assign a delegate are located at https://spuab.ad.uab.edu/era/presentations/Pages/training.aspx (please note that you must log in to view the content on this page).The Award Manager, Contact and Secondary Contact should continue to be identified on the OSP Extramural Support Checklist. OSP uses this information to identify the appropriate administrative contacts. The IRAP management team also will use this list to make sure these people have the appropriate security to view the Attachments folder when they are named as delegates. There will be a one business day delay if the individual has never been listed as an award manager/contact on a proposal. If there are changes in the Award Manager or Contacts, please complete the “Request to Update Award Manager-Contacts” form and submit to OSP using the Submit button at the top right hand corner of the form. Upon receipt OSP will update all pending and approved records with the new information. If an individual is no longer the contact or award manager for any proposals of a particular PI, the PI will be responsible for removing that individual as his/her delegates. Instructions on how to remove a delegate are located at https://spuab.ad.uab.edu/era/presentations/Pages/training.aspx (please note that you must log in to view the content on this page).As a reminder, if any of these people meet the Conflict of Interest Review Board definition of “responsible” personnel, they also should be listed on the Responsible Personnel List (RPL). If the Award Manager or Contact has been named as a delegate and is still unable to view the Attachments folder please contact us at 205-934-0693 or IRAPPROFILE@uab.edu.
March 9, 2013
In a continuing effort to reduce the administrative burden of UAB’s researchers and support staff, effective March 25, 2013, the Responsible Personnel List (RPL) will replace the Project Personnel List (PPL). The RPL is required (1) for all new applications (submission types of Original/New; Competing Continuation/Renewal; Transfer In; Change in PI; or Resubmission) and (2) at any time there is achange in Responsible personnel on a sponsored project. The OSP UAB Extramural Support Checklist(note the signature certifications) has been updated to reflect the RPL change. The OSP and OCIRB will begin to accept the RPL as of March 18, 2013. If you have a submission in progress that includes a PPL you do not need to resubmit the RPL for the OSP submission.
The RPL should only include the project’s principal investigator and anyone Responsible for the design,conduct, or reporting of research. The definition of Responsible personnel and the criteria to be considered for determining Responsible personnel on a sponsored project can be found in the UAB Enterprise Conflict of Interest and Conflict of Commitment Policy, or UAB OCIRB for RPL Instructions andRPL Frequently Asked Questions (FAQs) about the Responsible Personnel List.
In addition, the Office of the Conflict of Interest Review Board (OCIRB) is hosting Town Hall meetings at the following times and locations to describe the new form and associated process changes.Attendance is not required but is encouraged if there are questions about use of the RPL.
For reference or should you have any problems with any of the above links you may cut and paste the below into the web browser.
UAB OCIRB for RPL information -form, instructions or FAQs -http://www.uab.edu/research/administration/offices/CIRB/Pages/Responsible-Personnel-Lists.aspx
UAB Enterprise Conflict of Interest and Conflict of Commitment - Policyhttp://sppublic.ad.uab.edu/policies/content/Pages/UAB-AD-POL-0000695.aspxPlease contact the OCIRB at 205-975-9691 or firstname.lastname@example.org with any questions.
September 24, 2012 Award Managers and Contacts Starting on September 19th, last Wednesday, we implemented a process which will enable individuals listed as contacts and award managers to view the attachments folder of the Proposal Record in IRAP. If you are listed on the Checklist as a contact or award manager you will be added to the proposal record personnel folder and granted additional access to view the attachments folder of the proposal record. We are assigning this on a proposal-by-proposal basis and access is granted to those individuals listed on your most current checklist submission to OSP. Access should be assigned by close of business (COB) on the day after OSP begins to process the submission. For example, if you were to drop off a submission at OSP on Monday, your award and contact people will be added to the proposal record by COB on Tuesday. • If you are the PI of the project we will add you to the submission summary page of the parent submission but we will not update your role. As a PI you have access to all of the folders that an award manager or contact can access.• It is up to the department to notify email@example.com of any changes in award manager/contact. Once OSP receives the email, the names listed on the parent submission as the contact/award manager will be updated and changes will be made to the personnel folder of the parent submission. • Please note that we only add one award manager and 2 contacts per proposal record. If you have any questions, please contact us at IRAPPROFILE@uab.edu.
July 17, 2012
July 12, 2012
May 31, 2012
May 9, 2012
IRAP Go Live Presentations
Please note - there is no registration to attend any of these presentations.
Dates and times with a line through them have been Cancelled.
April 20, 2012
April 12, 2012
IRAP Transition Notice was sent out from Dr. Richard Marchase to the Deans. Please read the notice here. If you would like more infomraiton regaring OSP's upcoming transition to IRAP or the new Project Personnel List and revised Checklist please see the Introduction to Extramural Checlist and Project Personnel List video. The video is located on OSP's website under training. Please note that you will need Quicktime to view the video.