News

 July 17, 2012

Corrected IRAP Announcement from OSP
 
Please disregard the notice distributed last week about FAP/CBR’s transition to IRAP.  There will be no change in the CBR/FAP process at this time.  We will notify the campus about future changes once those have been confirmed.
 
Fiscal Approval Process/Clinical Billing Review’s (FAP/CBR) Transition to IRAP   
 
Effective August 1, 2012, the FAP/CBR unit of OSP will transition to use proposal records in IRAP to document their reviews.  This change will help facilitate the CBR review process and will allow you to access the processing status of your FAP submission via IRAP.  Please plan to attend the FAP/SM User Group Meetings in July and August for more details on how this change will impact those who have projects that require FAP review.

 

July 12, 2012

 

Three Important IRAP Announcements from OSP
 
1.                 Changes to Proposal (Institution) Numbers
Proposal (institution) numbers for the agreement types listed below will be adjusted to remove the existing prefixes.  If you are searching for these records from the proposal dashboard, you will no longer need to include the prefix as part of the proposal number. These changes will be reflected in IRAP as of July 13, 2012. 
 
Prefix
Description
Previous Number Format
Revised Number Format
PMA
Project Master Agreement
PMA-000123456
000123456
CDA
Confidentiality Disclosure Agreement
CDA-000234567
000234567
DUA
Data Use Agreement
DUA-000345678
000345678
IPA
Interagency Personnel Agreement
IPA-000456789
000456789
TA
Teaming Agreement
TA-000567891
000567891
 
Helpful Hint: Remember that you can also narrow your search for these specific types of records from the dashboard by making a selection in the proposal type field. See the steps below for help in searching by Proposal Type:
 
From the dashboard, click on the Show Additional Search Options link;
 
Select the proposal type you are interested in from the Proposal Type drop-down list;
 
 
Click Locate in the upper right-hand side of the screen and your search results should return only proposals matching the proposal type (CDA, PMA, DUA, IPA or TA) as you selected in the drop-down list.
 
 
 
2.                 Award Managers and Contacts on Proposal Records
 
Effective August 1, 2012, OSP will begin to grant access to proposal records for individuals named as award managers and contacts on the checklist.  This will ensure that those individuals, in addition to the PI, have access to the attachment folder of the proposal record, and that the correct individuals are included on communications from OSP.   Please review your proposal records in IRAP and confirm that this information is accurate.  To locate the Department Contacts information, click on the summary screen of the first submission of the proposal record (see example below). Remember, this information is only maintained by OSP on the summary screen of the first submission.  If changes are needed, please submit those requests to OSP via email to osp@uab.edu.  Please include the specific proposal numbers that need to be updated along with the Names (as reflected in Oracle) and BlazerID’s of the award managers/contacts to be added. 
 
 
 
 
 
3.                 Fiscal Approval Process/Clinical Billing Review’s (FAP/CBR) Transition to IRAP   
 
Effective August 1, 2012, the FAP/CBR unit of OSP will transition to use proposal records in IRAP to document their reviews.  This change will help facilitate the CBR review process and will allow you to access the processing status of your FAP submission via IRAP.  Please plan to attend the FAP/SM User Group Meetings in July and August for more details on how this change will impact those who have projects that require FAP review.
 

 

 

May 31, 2012

IRAP Hands On Computer Classroom Training
 
You are free to attend any of the sessions, although we recommend that at a minimum you attend an IRAP Overview presentation in addition to any of the others of your choosing.  These sessions are not mandatory.  All sessions will be held in a computer classroom.  To ensure that you have a computer, registration is required. 
 
IRAP Overview
This presentation will cover how to log into the IRAP system, how to access your profile and update information, how to set up SMARTS and perform SPIN funding searches as well as providing an overview of the External Interests and My Proposals modules.    We will also go over how to set up delegates and how to run e-reports.
 
 
IRAP Delegate Training   
This presentation will cover the information that a delegate will be able to view in the IRAP system.  If you are a delegate for a PI this presentation will review everything that you will have access to.
 
 
IRAP Security Role Training
This presentation is for individuals who are PIs on grants/contracts as well as anyone with security access for their orgs.  This presentation will review how to find grant documents, budget and award information, approvals and any other information that you have access to view in the system as a PI or an organizational head/admin.
 
REGISTRATION INFORMATION
Click on the link located in the Class Name Field below to register for that particular class. Select the date that you’d like to attend.  All classes are an hour long.  For classes in Lister Hill Library please bring your UAB ID to show at the front desk.
 
 
Time
Class Name
Location
Monday, June 4, 2012
1:00 PM
AB Basement Computer Room
2:30 PM
AB Basement Computer Room
Tuesday, June 5, 2012
9:00 AM
Lister Hill Library Computer Classroom
10:30 AM
Lister Hill Library Computer Classroom
12:00 PM
Lister Hill Library Computer Classroom
1:30 PM
Lister Hill Library Computer Classroom
Wednesday, June 6, 2012
9:00 AM
Lister Hill Library Computer Classroom
10:30 AM
Lister Hill Library Computer Classroom
12:00 PM
Lister Hill Library Computer Classroom
1:30 PM
Lister Hill Library Computer Classroom
3:00 PM
Lister Hill Library Computer Classroom
Thursday, June 7, 2012
11:00 AM
Lister Hill Library Computer Classroom
12:30 PM
Lister Hill Library  Computer Classroom
3:30 PM
Lister Hill Library Computer Classroom
Friday, June 8, 2012
9:00 AM
Lister Hill Library Computer Classroom
10:30 AM
Lister Hill Library Computer Classroom
2:00 PM
Lister Hill Library Computer Classroom
3:30 PM
Lister Hill Library Computer Classroom
Monday, June 11, 2012
1:00 PM
AB Basement Computer Room
2:30 PM
AB Basement Computer Room
4:00 PM
AB Basement Computer Room
Monday, June 18, 2012
9:00 AM
CEC Room 305
10:30 AM
CEC Room 305
12:00 PM
CEC Room 305
1:30 PM
CEC Room 305
3:00 PM
CEC Room 305
Wednesday, June 20, 2012
9:00 AM
CEC Room 305
10:30 AM
CEC Room 305
12:00 PM
CEC Room 305
1:30 PM
CEC Room 305
3:00 PM
CEC Room 305
Monday, June 25, 2012
8:30 AM
CEC Room 307
10:00 AM
CEC Room 307
11:30 AM
CEC Room 307
1:00 PM
CEC Room 307
2:30 PM
CEC Room 307
4:00 PM
CEC Room 307
Tuesday, June 26, 2012
8:30 AM
CEC Room 307
10:00 AM
CEC Room 307
11:30 AM
CEC Room 307
1:00 PM
CEC Room 307
2:30 PM
CEC Room 307
4:00 PM
CEC Room 307
Wednesday, June 27, 2012
8:30 AM
CEC Room 307
10:00 AM
CEC Room 307
11:30 AM
CEC Room 307
1:00 PM
CEC Room 307
2:30 PM
CEC Room 307
4:00 PM
CEC Room 307
Thursday, June 28, 2012
8:30 AM
CEC Room 307
10:00 AM
CEC Room 307
11:30 AM
CEC Room 307
1:00 PM
CEC Room 307
2:30 PM
CEC Room 307
4:00 PM
CEC Room 307
Friday, June 29, 2012
8:30 AM
CEC Room 307
10:00 AM
CEC Room 307
11:30 AM
CEC Room 307
1:00 PM
CEC Room 307
2:30 PM
CEC Room 307
4:00 PM
CEC Room 307
 

 

May 9, 2012

 IRAP Go Live Presentations

 
The implementation of new research administration software, which will support the Integrated Research Administration Portal (IRAP), is live and the campus community will have access to the GENIUS, SMARTS, SPIN, Proposal Tracking and External Interests modules on May 14th, 2012.  You may attend one of the presentations below to learn more about using the IRAP system or go to http://www.uab.edu/era/Pages/Home.aspx to view online training, handbooks and other information about the IRAP project.  Training is not mandatory to access the system.  Go to http://www.uab.edu/adminsys/ to log in.
 
We will offer hands-on computer training starting in June for anyone interested.        
 
Date
Time
Location
Monday, May 14th
8:00 – 9:00 AM
West Pavilion Room E
Monday, May 14th
10:00 – 11:00 AM
West Pavilion Room E
Monday, May 14th
11:00 – 12:00 PM
Margaret Spain Auditorium
Monday, May 14th
1:00 – 2:00 PM
Sterne Library Room 174
Monday, May 14th
3:00 – 4:00 PM
Sterne Library Room 174
Tuesday, May 15th
8:30 – 9:30 AM
Sterne Library Room 174
Tuesday, May 15th
10:00 – 11:00 AM
Sterne Library Room 174
Tuesday, May, 15th
4:00 – 5:00 PM
Shelby Conference Room 105
Wednesday, May 16th
9:00 – 10:00 AM
Shelby Conference Room 105
Wednesday, May 16th
1:00 – 2:00 PM
Sterne Library Room 174
Wednesday, May 16th
2:30 – 3:30 PM
Sterne Library Room 174
Wednesday, May 16th
4:00 – 5:00 PM
Sterne Library Room 174
Thursday, May 17th
8:00 – 9:00 AM
West Pavilion Room E
Thursday, May 17th
10:00 – 11:00 AM
Margaret Spain Auditorium
Thursday, May 17th
1:00 – 2:00 PM
West Pavilion Room E
Thursday, May 17th​ ​4:00 - 5:00 PM ​Margaret Spain Auditorium
Friday, May 18th
8:00 – 9:00 AM
Margaret Spain Auditorium
Friday, May 18th
9:00 – 10:00 AM
West Pavilion Room E
Friday, May 18th
12:00 – 1:00 PM
West Pavilion Room E
Friday May 18th
2:00 – 3:00 PM
West Pavilion Room E

 Please note - there is no registration to attend any of these presentations.  

Dates and times with a line through them have been Cancelled.

May 2, 2012
OSP eReports and Tracking Log Not Updated the Week of May 7th, 2012
 
If you currently use the OSP eReports, including the Tracking Log, please be aware that during the week of May 7th, 2012, these reports will not be updated daily as the Office of Sponsored Programs (OSP) continues implementing the Integrated Research Administration Portal (IRAP).  During this time you will still be able to access the reports and they will be current with submissions and processing statuses through close of business on May 4th.  We anticipate that by the week of May 14th, the conversion to IRAP from ESIS, OSP’s current software system will be complete and the eReports will again be available, this time drawing from data in the new system.  Reports drawn from IRAP will include any projects that were active, pending, or under negotiation on or after October 1, 2010.  If you need information for projects that were completed before that date, you will be able to request ad hoc reports from OSP. 
Testing of IRAP by OSP and the Offices of the CIRB, IRB, IACUC, OH&S, Research Foundation, Grants and Contracts Accounting, and Office of Counsel continues.  We anticipate allowing campus access the week of May 14th. 

 

 

April 20, 2012

This is a reminder that the OSP and CIRB Office electronic systems are not available today, Friday, April 20th, as the Proposal Tracking (PT) module of the Integrated Research Administration Portal (IRAP) is implemented.  Additional features are also being added to the External Interests module already in use by the CIRB Office. Beginning Monday, April 23rd, the OSP staff will be entering all newly submitted information into both the existing ESIS system and IRAP to validate the new system.  This testing is anticipated to take approximately two weeks.  Upon its conclusion, use of ESIS will be discontinued and the campus will be given access to the new system.  During the testing period you will have access to ESIS and the Tracking Log.   A training schedule will be posted soon (although training is not mandatory).  We look forward to the enhanced functionality, transparency of operations, and integration of research administration offices  IRAP will provide!  Additional information is available on the OSP website http://www.uab.edu/osp/.

 

 

April 12, 2012

IRAP Transition Notice was sent out from Dr. Richard Marchase to the Deans.  Please read the notice here.   If you would like more infomraiton regaring OSP's upcoming transition to IRAP or the new Project Personnel List and revised Checklist please see the Introduction to Extramural Checlist and Project Personnel List video.  The video is located on OSP's website under training.  Please note that you will need Quicktime to view the video.

 

 

January 1, 2012
 
Thank you for everyone who participated in our Beta-test Instance.  The Beta-test has been taken down so that we can finish configuring our production instance.  During this time individuals who were signed up to receive SMARTS Sheets will no longer receive them.  We will re-configure your SMARTS settings for you as part of our production configuration.  The CIRB office is also entering in financial conflict information.  We will let you know as soon as the instance is up and running and ready to be accessed by the campus community. 
 
 
January 31, 2011

 

 

Beginning Jan. 31, UAB faculty and departmental personnel may begin assisting with beta testing of the new Integrated Research Administration Portal (IRAP).  The focus will be on testing the SMARTS feature, which will send automated e-mail notification of funding opportunities based on criteria set by the user. To access IRAP, go to the Administrative Systems page. Individuals or groups wishing to know more about IRAP or SMARTS should