Frequently Asked Questions for Advisors
What does my advisee expect of me?
Your student or advisee may simply ask you to help them better understand the non-academic conduct process. If you have questions or do not fully understand the process, you are encouraged to contact the Office of Student Engagement at 205-975-9509. Although the process is not intended to be stressful or surprising, the reality is that it may cause anxiety for some students. Listening to their story, providing support to them and seeking information may be the best way to assist in this process.
What is my role in the non-academic conduct process?
One person from within the university community (faculty, staff, or student not involved in the same incident) or outside the university community may advise the Respondent or student/campus organization. Non-academic conduct hearings are not court proceedings. The advisor may:
- Advise the Respondent on the preparation and presentation of the case;
- Accompany the student to their non-academic conduct hearing or meeting; and
- Advise the Respondent in preparation and presentation of any appeal.
The advisor may not:
- Present any part of the case for the student. However, a student with a disability affecting communication or a student who cannot effectively communicate in the English language may seek a reasonable accommodation from the Office of Student Engagement to allow an advisor or interpreter to present or translate the case for the student; or
- Disrupt or delay the proceedings.
Advisors not complying with university hearing procedures may be removed from the conduct proceedings.
Read the UAB Non-Academic Student Conduct Policy at:http://www.uab.edu/handbook/f-policies-procedures/studentconduct
Frequently Asked Questions for Faculty and Staff
What is the mission of the Office of Student Engagement in regards to non-academic misconduct?
The Office of Student Engagement supports the academic mission of UAB by promoting the development of a campus community characterized by reasonable safety and security, responsible behavior, civility, and respect. Through enforcement of university policies and regulations, Student Engagement challenges students to take responsibility for their actions, demonstrate respect for themselves, property, and other individuals, and develop skills that will enhance lifelong problem solving, communication, and decision-making abilities.
What is the objective of the Office Student Engagement with regards to non-academic misconduct?
The conduct process at UAB is designed to be non-adversarial with the intent of promoting behavioral change while protecting the rights of the members of the university community. The university conduct process does not attempt to replace the criminal justice system or other legal responses to behaviors that violate federal, state, and local laws and ordinances. Students and recognized organizations that violate law and university policy are held accountable through both the legal system and the university conduct system.
What does the Office of Student Engagement provide to UAB faculty and staff?
- Assistance in addressing behavioral concerns presented by individual students and recognized student organizations
- Explanation and interpretation of policies within the student code of conduct
- Information and consultation regarding conduct issues and informal/formal options for resolution
- Explanation of conduct processes and paperwork, due process rights of students, and timeline for case adjudication
Frequently Asked Questions for Parents and Family Members
How will I know if my student is facing UAB non-academic conduct action?
Generally, the only way you will know if your student is facing non-academic conduct action will be if your student shares that information with you. Communicating with your student about how they are doing academically and socially is a helpful method of showing your student that you are supportive and concerned with their progress and adjustment to college life.
What records does FERPA cover?
With few exceptions, FERPA protects the privacy of all students’ “education records.” Education records are defined as any records which are directly related to a student and are maintained by an educational agency or institution. Common examples of student records protected by FERPA include grade reports and conduct files.
Can I be present during my student’s non-academic conduct hearing?
One person can serve as an advisor/support person for students during their non-academic conduct hearing. Parents, family members, academic advisors, and friends are the most typical individuals asked by students to serve as advisors/support persons. Advisors/support persons may not speak on the student’s behalf. The purpose of an advisor/support person is to support the student during the non-academic process.
How can I best support my student in the non-academic conduct process?
The most important way you can help your student is by being supportive while holding them accountable for their decisions if they were involved in the alleged incident. You can also help identify and encourage them to seek resources on campus for intervention opportunities regarding alcohol or drug use and abuse, anger management, and others so that your student can be successful at UAB. Finally, allow and expect your student to make the necessary arrangements to have this matter resolved. This includes setting appointments, attending meetings, and completing sanctions if assigned. When family members intervene and “take over” it is not generally educationally beneficial for the student or for effectively resolving the matter.
Where else can I find helpful information about student conduct?
You may choose to read, “The Student Conduct Process: A Guide for Parents” at: http://www.theasca.org/en/art/187/, published and endorsed by the Association for Student Conduct Administrators.
Read the UAB Non-Academic Conduct Policy at:http://www.uab.edu/handbook/f-policies-procedures/studentconduct