The OSP has compiled this list to provide a centralized location on our website for UAB forms used in the proposal process, for sponsored clinical study submissions requiring clinical billing review, as well as the administration and management of awards. The completion and maintenance of forms play an important role in compliance issues and ensures that actions or activities which require approval(s) have the appropriate signature(s) to indicate that approval. Forms also ensure that UAB internal guidelines and procedures are followed and provide an audit trail should the need arise.

Of course most sponsors have their own standard forms to use, such as pre-formatted budget forms and standard close-out forms. These will normally be referenced in their solicitation or policy guide and are available on their respective websites. If you have any questions regarding the use of any particular form, please contact your UAB Sponsored Programs Officer for guidance.

Attention! Download the NEW UAB Extramural Support Checklist! You may need to update your Adobe Reader; it is free.

Effective April 23, 2012 the Project Personnel List is absolutely required with certain submission types (Original/New, Competing Continuation, Change in PI, Transfer In and Resubmission), and must be included with the UAB Extramural Support Checklist when submitted to OSP. Also please note the regulatory approvals section, e.g., IRB, IACUC, OH&S of the checklist, has been moved to the Project Personnel List. Should any submission type affect the approvals section, you will need to submit the Project Personnel List and include any changes to the approvals section.

See the Project Personnel List – Instructions for additional information regarding use of this form. Should you have any questions about this form contact the CIRB at This e-mail address is being protected from spambots. You need JavaScript enabled to view it   or 975-9691.

In addition to the Project Personnel List the revised UAB Extramural Support Checklist is required for any submissions (that require the extramural checklist) effective April 23, 2012. Should you have any questions regarding this form contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it , This e-mail address is being protected from spambots. You need JavaScript enabled to view it , or 934-5266.

Project Personnel List and Instructions

UAB Extramural Support Checklist and Instructions and Glossary

Required Documents (reference only)

See IRAP PT for additional information

The UAB Expedited Checklist, which is to be used for submissions that do not require signatures or approvals, has been revised to incorporate the Clinical Billing Review Submission Form which is obsolete effective March 1, 2012.  The new UAB Expedited Checklist should be used for the following submission types:

No-Cost Extensions (NCE)  *                                    Change Dept/Div Affiliation of PI

Project Master Agreements (PMA)                            Revised Budgets

Data Use Agreements  (DUA)                                   Amendments (which do not increase value or change the PI) *

Confidentiality Agreements (CDA)                             Clinical Billing Review Submissions (CBR)

Other/Miscellaneous (close out documents)

        * Please see the expedited checklist form for additional guidance for no cost extensions and amendments.

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UAB Forms

CBR SiteMinder Registration Form

CBR Schedule of Events Bill-To Designation Form - Excel Template

CBR Schedule of Events Bill-To Designation – Protocol Schema Example

CBR Clinical Trial Activity Worksheet (CTAW)

Certification of Human Subjects Protection Training and Instructions

Construction Checklist

Cost Sharing Commitment

Direct and F&A (Indirect) Cost Classification Guidelines  (includes form “University Approval for Items Normally Charged as F&A (Indirect) Costs to be Charged as Direct Costs”)

eRA Commons Account Registration

Expedited Checklist

In-Kind Cost Sharing Contribution Report

Rebudgeting Request

Statement of Intent

UAB Facilities by External Entities (For SBIR & STTR)

UAB Indirect Cost Revenue Redistribution Agreement

VA Memorandum of Understanding and Instructions

Please Read the procedures for requesting OSP Ad hoc Reports And Queries below, before filling out the OSP Ad Hoc Request Form:

Procedures for Requesting OSP Ad hoc Reports and Queries
OSP has a new policy regarding report and query requests.....OSP Ad Hoc Request Form.

The UAB forms available from this page are in a file type known as PDF (portable document format). To view, fill in, and print them, you must have the Acrobat Reader--a freeware program--installed on your computer. To get the reader from the Adobe Home Page, bookmark this page, then follow this link to download the Acrobat Reader. Most of these forms are interactive. That is, you can fill in much of the information from your web browser. (Instructions for filling in forms online) Signatures and dates cannot be entered on the online forms. To save partially completed forms, you can purchase the full Adobe Acrobat package (not just the free reader).

Instructions for Filling in Acrobat Forms

On the UAB internal forms and the PHS 398 remote forms, you can type in the information on your browser, print the form by using the Acrobat print command, and then fill in the remaining blanks (e.g., signatures and dates).

If a field can be filled in from the browser, the cursor will change when the mouse pointer passes over it. It becomes a text-input cursor for text fields or a pointer for checkbox fields.

After the look of the cursor changes, click the mouse, then type in the information you wish to enter in a text field, or click the mouse to check and uncheck boxes.

You can use the mouse to move between fields. Or you can use the Tab key to move to the next field, and Shift + Tab to move to the previous field.