The OSP has compiled this list to provide a centralized location on our website for UAB forms used in the proposal process, for sponsored clinical study submissions requiring clinical billing review, as well as the administration and management of awards. The completion and maintenance of forms play an important role in compliance issues and ensures that actions or activities which require approval(s) have the appropriate signature(s) to indicate that approval. Forms also ensure that UAB internal guidelines and procedures are followed and provide an audit trail should the need arise.
Of course most sponsors have their own standard forms to use, such as pre-formatted budget forms and standard close-out forms. These will normally be referenced in their solicitation or policy guide and are available on their respective websites. If you have any questions regarding the use of any particular form, please contact your UAB Sponsored Programs Officer for guidance.
Attention! Download the UAB Extramural Support Checklist! You may need to update your Adobe Reader; it is free.
In a continuing effort to reduce the administrative burden of UAB’s researchers and support staff, effective March 25, 2013, the Responsible Personnel List (RPL) will replace the Project Personnel List (PPL). The RPL is required (1) for all new applications (submission types of Original/New; Competing Continuation/Renewal; Transfer In; Change in PI; or Resubmission) and (2) at any time there is a change in Responsible personnel on a sponsored project. The OSP UAB Extramural Support Checklist (note the signature certifications) has been updated to reflect the RPL change. The OSP and OCIRB will begin to accept the RPL as of March 18, 2013. If you have a submission in progress that includes a PPL you do not need to resubmit the RPL for the submission. Please contact the OCIRB at 205-975-9691 or
with any questions.
UAB Extramural Support Checklist and Instructions and Glossary
Required Documents (reference only)
The UAB Expedited Checklist, which is to be used for submissions that do not require signatures or approvals, has been revised to incorporate the Clinical Billing Review Submission Form which is obsolete effective March 1, 2012. The new UAB Expedited Checklist should be used for the following submission types:
No-Cost Extensions (NCE) *
Change Dept/Div Affiliation of PI
Project Master Agreements (PMA)
Data Use Agreements (DUA)
Amendments (which do not increase value or change the PI) *
Confidentiality Agreements (CDA)
Clinical Billing Review Submissions (CBR)
Other/Miscellaneous (close out documents)
* Please see the expedited checklist form for additional guidance for no cost extensions and amendments.
CBR SiteMinder Registration Form
CBR Schedule of Events Bill-To Designation Form - Excel Template
CBR Schedule of Events Bill-To Designation – Protocol Schema Example
CBR Clinical Trial Activity Worksheet (CTAW)
Certification of Human Subjects Protection Training and Instructions
Cost Sharing Commitment
Direct and F&A (Indirect) Cost Classification Guidelines (includes form “University Approval for Items Normally Charged as F&A (Indirect) Costs to be Charged as Direct Costs”)
eRA Commons Account Registration
In-Kind Cost Sharing Contribution Report
NEW!! Award Manager / Contact Person Change Request
Statement of Intent
UAB Facilities by External Entities (For SBIR & STTR)
UAB Indirect Cost Revenue Redistribution Agreement
VA Memorandum of Understanding and Instructions
Please Read the procedures for requesting OSP Ad hoc Reports And Queries below, before filling out the OSP Ad Hoc Request Form:
Procedures for Requesting OSP Ad hoc Reports and Queries
OSP has a new policy regarding report and query requests.....OSP Ad Hoc Request Form.
The UAB forms available from this page are in a file type known as PDF (portable document format). To view, fill in, and print them, you must have the Acrobat Reader--a freeware program--installed on your computer. To get the reader from the Adobe Home Page, bookmark this page, then follow this link to download the Acrobat Reader. Most of these forms are interactive. That is, you can fill in much of the information from your web browser. (Instructions for filling in forms online) Signatures and dates cannot be entered on the online forms. To save partially completed forms, you can purchase the full Adobe Acrobat package (not just the free reader).
Instructions for Filling in Acrobat Forms
On the UAB internal forms and the PHS 398 remote forms, you can type in the information on your browser, print the form by using the Acrobat print command, and then fill in the remaining blanks (e.g., signatures and dates).
If a field can be filled in from the browser, the cursor will change when the mouse pointer passes over it. It becomes a text-input cursor for text fields or a pointer for checkbox fields.
After the look of the cursor changes, click the mouse, then type in the information you wish to enter in a text field, or click the mouse to check and uncheck boxes.
You can use the mouse to move between fields. Or you can use the Tab key to move to the next field, and Shift + Tab to move to the previous field.