woman wearing a mask while working at her deskdAll students, faculty and staff are expected to comply fully with the policies, protocols and guidelines outlined here, as well as specialized and more stringent guidance from their particular departments/units/schools. Each department/unit/school will develop and communicate its operational plan for return to campus.

Web-Based Training

Before returning to campus, all students, faculty and staff must complete the web-based training course “COVID-19: Basic Safety and Awareness Course.” UAB Human Resources will notify those who are cleared to come back to campus and send a link to the required training. Those who are notified about their re-entry to campus should complete the training course prior to using UAB Healthcheck, a COVID-19 assessment tool, on a regular basis. 

If you have not been notified by UAB Human Resources  you are not required to take the training course or participate in UAB Healthcheck, a COVID-19 assessment tool at this time.

Click here to learn more about the “COVID-19: Basic Safety and Awareness Course.”

UAB Healthcheck, a COVID-19 assessment tool

Guidance and requirements are subject to change and will be updated prior to future phases of re-entry, including a return to in-person instruction.

UAB Healthcheck is a COVID-19 assessment tool for employees and students to report the existence of any current COVID-19-related symptoms, exposure history, and testing history. 

UAB Human Resources will notify those who are cleared to come back to campus and send a link to the required training, “COVID-19: Basic Safety and Awareness Course.” Those who are notified about their re-entry to campus should complete the training course prior to using UAB Healthcheck on a regular basis. 

During Modified Business Operations, UAB will begin a gradual, phased approach with some groups/functions returning to campus before others. Beginning May 26, some research and clinical activities will resume as UAB implements guidelines for phase 1 of the Yellow/Modified Business Operations level. Click here to view the full anticipated schedule for re-entry. 

If you have not been notified by UAB Human Resources, you are not required to take the training course or participate in UAB Healthcheck, a COVID-19 assessment tool at this time.

Click here to learn more about UAB Healthcheck, a COVID-19 assessment tool.

High-Risk Individuals

According to the CDC, individuals with certain conditions might be at a higher risk for severe illness from COVID-19.  These conditions may include:

  • Older adults (age 65 years and older)
  • People with HIV
  • Moderate to severe asthma
  • Chronic lung disease
  • Diabetes
  • Serious heart conditions
  • Chronic kidney disease being treated with dialysis
  • Severe obesity
  • Being immunocompromised (including recent transplant patients) or taking steroids

Students, faculty and staff directed to return to campus who have concerns about doing so due to age or a medical condition may contact Human Resources (faculty and staff), the AWARE Program (faculty and staff), or Disability Support Services (students). Individuals in a high-risk category may be eligible for a reasonable accommodation, leave of absence or other mitigating measures. Please note, however, that a fear of contracting COVID-19 is not recognized generally as a valid reason for an accommodation.  

Random Testing

UAB is working on plans for random testing of students, faculty and staff who return to campus and who may not exhibit symptoms but may be carriers (asymptomatic).

Proximity/Contact Tracing

UAB, in conjunction with the Alabama Department of Public Health, is developing a proximity/contact tracing application that individuals can use to report a positive test result and anonymously notify other individuals with whom the person with the positive test result has been in proximity and may have been exposed to the virus. When this application is available, students, faculty and staff will receive more information about it and how it works. The benefit of downloading and using the application is that it will help improve tracing efforts to reduce the spread of the virus. Use of the application is voluntary but strongly encouraged.   

Phased Staffing

UAB will return students, faculty and staff to campus in phases over time in a coordinated process to ensure appropriate social distancing, availability of personal protective equipment, and adequate testing capabilities for COVID-19.

UAB will assess expanded staffing based on mission-critical operations, ability to control and manage specific work environments, and necessity to access on-site resources. Each department/unit/school will develop an operational plan that must be approved by the applicable chair and dean or vice president.

The need to reduce the number of people on campus (density) to meet social distancing requirements will continue for some time. Support units that can continue to effectively work remotely will likely continue to do so.

As staffing and learning on-site increases and operations expand, leadership will closely monitor and assess the potential spread of the virus, as well as procedures and policies to mitigate it. Testing, continual symptom and exposure tracking will be critical parts of assessing the impact of increased populations. If outbreaks emerge, tighter restrictions and reduced staffing and learners on-site may need to be implemented again. 

Anticipated Schedule for Returning to Campus

These phases are highly dependent on external conditions and need to be responsive to the evolution of the virus. They are based on a cautiously optimistic assumption that a return to a modified model of on-campus instruction and activity will resume in the fall.

Orange

Dates: March 16 - May 25

  • Limited business operations with essential services only
  • Remote learning
  • Suspension of on-campus events and activities
Yellow: Phase 1

Target Dates: May 26 - June 15

  • Continuation of essential services and research support
  • Resumption of research activities as operational plans are approved
  • Clinic openings with operational plans and restricted personnel approved
Yellow: Phase 2

Target Dates: June 1 - June 30

  • Critical administrative and business operations as communicated from university and school leadership
  • Resumption of student clinical experiences following operational plans after approval
  • Continued resumption of research activities as operational plans are approved
Yellow: Phase 3

Target Dates: June 15 - July 19

  • Critical administrative, business operations, academic, student affairs as communicated from university/school leadership based on approved operational plans
Yellow: Phase 4

Target Dates: July 20 - August 10

  • Staggered return to campus of faculty and staff to prepare for resumption of modified fall return
  • All returns to campus will be based on on-site needs and approved operational plans
Yellow: Phase 5

Target Dates: August 10 - January 2021

  • Staggered return to campus for faculty and staff to prepare for resumption of modified fall return
  • Athletes (depending on guidance from the conference)
  • Some faculty, staff and students continue to work remotely
  • Residential and nonresidential students
Green

Target Dates: January - May 2021

  • Faculty, staff and students work on campus

Throughout the return-to-work process, staff in Facilities and other critical support services will transition back as the phased process requires. This will include employees currently in a furloughed status.

Staffing Options

Bringing students, faculty and staff back to campus in groups and stages will support UAB’s efforts to adhere to appropriate social distancing and sanitation procedures and reduce the risk of spreading COVID-19. When students, faculty and staff return, there are several options that units should consider to maintain social distancing and reduce the density within workspaces.

  • Remote Work: Employees who completed the Staff Temporary Telecommuting Agreement when UAB first began Limited Business Operations are permitted to continue working under those agreements until UAB has fully transitioned back from its Limited Operations model. Non-exempt employees should record hours in Kronos and exempt employees in Workgroup A should complete the Progress Tracker on a weekly basis.
  • Work Schedules/Hours: Departments have discretion to set employee work schedules and hours as needed for operations. In returning from Limited Business Operations, departments should consider modifications to work hours to minimize potential risk of infection, including social distancing and disinfection. Departments should also consider staggering reporting and departure times to reduce traffic in common areas to meet social distancing requirements.