Oracle Documentation

Oracle Administrative System: HR, Financial and Self Service Applications

The Oracle Administrative System is an integrated suite of Human Resource (HR) and Finance Modules used by the University of Alabama at Birmingham for administrative operations and record keeping. It is a web-based system that includes a Self Service Application for all employees, as well as, HR and Finance Applications for staff and faculty to conduct day-to-day business. The Oracle Administrative System uses an Oracle database and is typically referred to as "Oracle".

Oracle Administrative System Instruction and Development Team

The Oracle Administrative System Instruction and Development Team is a group of instructors dedicated to providing instruction and information to users of the Oracle Administrative System. For assistance or questions concerning documentation on this website, email This email address is being protected from spambots. You need JavaScript enabled to view it. .

Oracle Instruction and Documentation (User Manual)

This documentation is designed to provide users of the Oracle Administrative System with the information and instructions needed to effectively use system applications.

Click here to view and register for Oracle Training.

Click here for documentation using the Oracle Finance Applications.

Click here to access Oracle Documentation for:

  • UAB Salary Reclass User
  • UAB TEL
  • UAB Timekeeper
  • UAB Effort Report User

 

Please use the links below to quickly access Oracle Documentation via the following categories:

ACT

Hire
Budget
Change
Costing Change
Data Change
Elements
Leaves
Termination

UAB HR Officer Responsibility UAB HR Officer Responsibility
HR Data Views HR Data Views
Workflow
Run Reports HR Reports Listing

ACT

ACT stands for Appoint, Change and Terminate. ACT consists of eight customized, user-friendly forms that serve as the employee's official personnel record. The ACT form in the Administrative Systems is used to create (appoint) a new personnel record, to update (change) any part of that record, or to end (terminate) the relationship with UAB. The form is also used to view personnel data, which is limited by the security access assigned to the end user. ACT is integrated with the Administrative Systems HR and Financial applications.

Documentation has been developed to assist end users in the following categories (see below):

Creating ACT Documents:

When appointing, changing or terminating an employee in the Administrative Systems, an ACT document must be created. When creating an ACT document, the user must select a document type and a document reason. See the below list of the document types and document reasons when ACT Documents:

Document Types

Document Reasons

Hire

New Hire
Rehire
New Trainee Award
Create Volunteer
Requisition Pay (Status 99)
Additional Assignment

Budget Budget
Change Change of Assignment Category
End Assignment
Equity Increase
Merit Increase
Probationary Increase
Promotion Same Department
Reclassification
Salary Schedule Adjustment
Transfer Lateral Different Department
Transfer Lateral Same Department
Transfer with Promotion
Costing Change Funding Source Change
Data Change Data Change
Elements Nonrecurring Element
Recurring Element
Stop Nonrecurring Element Payment
Additional Information on Nonrecurring and Recurring Elements
Leaves Education Leave
Education Leave with Pay
Education Leave without Pay
Education Leave with and without Pay
Family Medical Leave of Absence
FMLA with Pay
FMLA without Pay
FMLA with and without Pay
FMLA Extension
Medical Leave of Absence
Medical Leave of Absence with Pay
Medical Leave of Absence without Pay
Medical Leave of Absence with and without Pay
Medical Leave of Absence Extension
Military Leave
Military Leave with Pay
Military Leave without Pay
Military Leave with and without Pay
OJI Family Medical Leave
OJI Leave with and without Pay
Personal Leave of Absence
Personal Leave of Absence with Pay
Personal Leave of Absence without Pay
Personal Leave of Absence with and without Pay
Return from Leave
Sabbatical Full Pay
Sabbatical Half Pay
Termination End a Trainee
End a Volunteer
Terminate Employee
Click here for Hospital ACT Merit Increase Documentation Instructions for 2012.
Click here for additional information on merit increases and budget guidelines for fiscal year 2012-2013.

UAB HR Officer Responsibility

The UAB HR Officer responsibility gives end users the ability to view and update personnel data, view and update timesheets hours and cost distributions, view and retroactively redistribute previously posted salary/benefit dollars, view faculty data, and run ad hoc reports.

The UAB HR Officer responsibility will appear on the end users Personal Home Page as a nine-digit org number plus the organization name.

UAB HR Officer Responsibility  Access Control Form

HR Data Views

The Assignment List provides a means of viewing personnel data for multiple employees, trainees and volunteers' in a list format. Data may be exported into Microsoft Excel format.

HR Data Views

Assignment List
The Assignment List provides a means of viewing personnel data for multiple employees, trainees and volunteers' in a list format. Data may be exported into Microsoft Excel format.
 
View Faculty Data Form
The View Faculty Data Form provides viewing access to faculty related appointment data.
 
PAL: Using the Personnel Action Log
The Personnel Action Log (PAL) provides a listing of all ACT Documents and Self Service changes that have been processed. Data may be exported into Microsoft Excel format.

Workflow WAM (Workflow Approval Maintenance Form)
The WAM for documents the current approval path of each document, also includes an approver history for those documents.  
 
Personal Worklist
System notifications are delivered to requestors and approvers via their Personal Worklist.
 
UAB Document Locator
The UAB Document Locator allows users to locate a document and see its current location in the system.

Run Reports

The Submit Process menu option is used to generate HR Ad-Hoc (as needed) reports.

The View Request menu option is used to view previously generated HR Ad-hoc (as needed) reports.

HR Reports Listing Running Ad Hoc Reports
View Ad-Hoc Reports Documentation
Report Access Responsibilities
HR ACT Document Transaction Report
HRUAB Volunteer Report
HRUAB ACT Hire Docs in Progress Report
HRUAB ACT Term Docs Completed Report
HRUAB Internal Organization Report
HRUAB No Pay Report
LDUAB Program Assignment Level Labor Distribution Report
Report of Workflow Approvers
HRUAB ACT Annual Budget Docs Report
HRUAB Employee SS Information Changes Report
HRUAB Report Departmental Budget Position Summary
HRUAB Report Performance University Appraisal Summary
LDUAB Report Employees with Schedule Percent Not Equal to 100
PRUAB Report Nine Month Faculty Election
RMUAB Report Citizenship Code Other than US
RMUAB Report Department Accruals University Report
RMUAB Report Employee End Date Reminder
RMUAB Report Employees on Leave of Absence (Faculty/Non-Faculty)