Oracle Administrative System: HR, Financial and Self Service Applications
The Oracle Administrative System is an integrated suite of Human Resource (HR) and Finance Modules used by the University of Alabama at Birmingham for administrative operations and record keeping. It is a web-based system that includes a Self Service Application for all employees, as well as, HR and Finance Applications for staff and faculty to conduct day-to-day business. The Oracle Administrative System uses an Oracle database and is typically referred to as "Oracle".
Oracle Administrative System Instruction and Development Team
Oracle Instruction and Documentation (User Manual)
This documentation is designed to provide users of the Oracle Administrative System with the information and instructions needed to effectively use system applications.
- UAB Salary Reclass User
- UAB TEL
- UAB Timekeeper
- UAB Effort Report User
Please use the links below to quickly access Oracle Documentation via the following categories:
|UAB HR Officer Responsibility||UAB HR Officer Responsibility|
|HR Data Views||HR Data Views
|Run Reports||HR Reports Listing|
ACT stands for Appoint, Change and Terminate. ACT consists of eight customized, user-friendly forms that serve as the employee's official personnel record. The ACT form in the Administrative Systems is used to create (appoint) a new personnel record, to update (change) any part of that record, or to end (terminate) the relationship with UAB. The form is also used to view personnel data, which is limited by the security access assigned to the end user. ACT is integrated with the Administrative Systems HR and Financial applications.
Documentation has been developed to assist end users in the following categories (see below):
Creating ACT Documents:
When appointing, changing or terminating an employee in the Administrative Systems, an ACT document must be created. When creating an ACT document, the user must select a document type and a document reason. See the below list of the document types and document reasons when ACT Documents:
The UAB HR Officer responsibility gives end users the ability to view and update personnel data, view and update timesheets hours and cost distributions, view and retroactively redistribute previously posted salary/benefit dollars, view faculty data, and run ad hoc reports.
The UAB HR Officer responsibility will appear on the end users Personal Home Page as a nine-digit org number plus the organization name.
|UAB HR Officer Responsibility||Access Control Form|
The Assignment List provides a means of viewing personnel data for multiple employees, trainees and volunteers' in a list format. Data may be exported into Microsoft Excel format.
|HR Data Views||
|Workflow||WAM (Workflow Approval Maintenance Form)
The WAM for documents the current approval path of each document, also includes an approver history for those documents.
System notifications are delivered to requestors and approvers via their Personal Worklist.
UAB Document Locator
The UAB Document Locator allows users to locate a document and see its current location in the system.
The Submit Process menu option is used to generate HR Ad-Hoc (as needed) reports.
The View Request menu option is used to view previously generated HR Ad-hoc (as needed) reports.