• A supervisor or designated full-time staff member should be present and available any time a student is working.
  • Ensure a student’s work hours are clocked in KRONOS or submitted in TEL each pay period. Employers should approve a student’s timesheet each pay period.
  • Supervisors should monitor a student’s work-study balance to avoid any overages. After a student has exhausted his or her allotted work-study funding, any additional work and pay will be the sole responsibility of the employer.
  • Review a student’s class schedule each semester to determine appropriate work hours. Students must be enrolled at least half-time each semester (six or more hours for undergraduate students and five or more hours for graduate students) to be eligible for work-study. Students are not permitted to work during scheduled class time.
  • Communicate job duties and work expectations in a clear and timely manner to the student employee.
  • Provide adequate training to assist the student-employee with the performance of duties and personal growth.
  • Provide the student-employee with departmental policies including but not limited to dress codes, appropriate conduct, and consequences for failure to adhere to policies.
  • Students who access confidential information should comply with FERPA and HIPAA standards. Employers should ensure students have completed FERPA/HIPAA training and signed a confidentiality agreement when necessary.
  • Promote open communication with student-employee to foster mutual understanding.
  • Encourage student-employee input, suggestions, and involvement.
  • Complete a performance evaluation on each student-employee at least once a year, providing the student with a copy.
  • Adhere to the provisions outlined in the UAB Employee Handbook.
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Cost & Aid