A supervisor or designated full-time staff member should be present and available any time a student is working.
Ensure a student’s work hours are clocked in KRONOS or submitted in TEL each pay period. Employers should approve a student’s timesheet each pay period.
Supervisors should monitor a student’s work-study balance to avoid any overages. After a student has exhausted his or her allotted work-study funding, any additional work and pay will be the sole responsibility of the employer.
Review a student’s class schedule each semester to determine appropriate work hours. Students must be enrolled at least half-time each semester (six or more hours for undergraduate students and five or more hours for graduate students) to be eligible for work-study. Students are not permitted to work during scheduled class time.
Communicate job duties and work expectations in a clear and timely manner to the student employee.
Provide adequate training to assist the student-employee with the performance of duties and personal growth.
Provide the student-employee with departmental policies including but not limited to dress codes, appropriate conduct, and consequences for failure to adhere to policies.
Students who access confidential information should comply with FERPA and HIPAA standards. Employers should ensure students have completed FERPA/HIPAA training and signed a confidentiality agreement when necessary.
Promote open communication with student-employee to foster mutual understanding.
Encourage student-employee input, suggestions, and involvement.
Complete a performance evaluation on each student-employee at least once a year, providing the student with a copy.
Adhere to the provisions outlined in the UAB Employee Handbook.
