Reading Room Policies

  • Patrons are required to complete a registration form prior to using archival materials.  Patrons should bring their photographic identification (i.e. valid driver's license, UAB issued ID cards) with them to the Reading Room.

  • Patrons should bring only those items (i.e. paper and pencils) needed for research into the Reading Room.

    • Personal computers are permitted in the Reading Room; carrying cases must be stored in the lockers provided.

    • Patrons may not bring briefcases, purses, backpacks or other such personal items into the Reading Room; these items must be stored in the lockers provided.

    • Hand-held scanners are not permitted in the Archives.

    • Please be considerate of others by not using cell phones in the Reading Room.

  • Eating, drinking and smoking are not allowed in the Reading Room.

  • Always use a pencil when conducting research.  Pencils can be provided onsite.

  • A staff member will speak with you about your research interest and the proper use of archival material.  The staff will bring requested material to you upon completion of a Materials Request Form.

    • All material must be used in the Reading Room and may not be removed for any reason.

    • Patrons will be provided with a limited amount of requested material at a time and staff will monitor use of all material.

  • Because of the irreplaceable and often fragile nature of many of the materials both staff and patrons have the obligation of preserving them for future use.

    • Patrons should exercise the greatest care in the use of materials by not marking, tearing or otherwise damaging them.

    • Material may not be leaned on, folded, written on, traced over or handled in any way that may cause damage.

    • Extreme care should be used when working with photographs, negatives and oversized items such as scrapbooks.

    • Patrons should be careful when using photographs and should not write on top of the image.  With photographs and certain other material patrons will be required to wear cotton gloves that will be provided by the staff.

  • Please maintain documents in the existing order in which they are found in the folders, and the folders in the existing order within each box.  If you feel something is misplaced or missing, please consult with the staff.

  • Before leaving the Reading Room, patrons should return all material to the staff.  Archive patrons should also return documents to folders and folders to boxes.