Summary Minutes of the September 8, 2009 Faculty Senate Meeting



Chair Report


Chair Mark Lockhart reported to the Senate concerning:


  • Resignation of Dr. Ellen Buckner, Chair of Curriculum and Research Committee who has accepted a position with the School of Nursing at the University of South Alabama.  The Senate appreciates the many contributions by Dr. Buckner and will miss her active participation with undergraduate studies and research support activities.  The vacancy for the C&R is being addressed and the vacancy for a Senate representative from the School of Nursing to the UPC is also being addressed.


  • Receipt of recommendations from the FPPC and presented for first reading at the September 8, 2009 Senate meeting concerning Section and for temporary faculty and Section of the UAB Faculty Handbook and Policies.


  • Mr. Brooks Baker has been invited to update the Senate on UAB recycling activities at the October Senate meeting.


  • The Senate now has access to resources from the University Leadership Council that addresses topics of concern to the faculty.


  • Presented information during the new faculty orientation events about the Faculty Senate.


  • Will attend the September Board of Trustees meeting as the UAB Faculty Representative.


  • Reviewed and submitted information concerning the UAB campus flu plan and encouraged use of multiple communication paths to distribute information to faculty about actions of preparedness and response to student absences and faculty plans to have alternative paths for course continuation if faculty become ill.


  • Recent contact from Dr. Glenn Feldman, president of recently formed AAUP chapter for future meeting to discuss opportunities for Senate and AAUP chapter interactions.


  • Submission of topics and concerns from faculty to include in the State of the University Address for October 22, 2009.



President Report


President Carol Garrison announced the following:


  • For fall 2009, the overall UAB enrollment is at the highest numbers ever achieved.


  • For fall 2009, the entering freshmen number is 200 more than for fall 2008 and the average ACT is 24.3 for this year’s class.


  • Residence halls are fully occupied with overflow in additional facilities and a waiting list that was not met for students this fall.


  • Retention rate for returning freshmen students has increased in comparison with past years; appreciation expressed to all faculty and staff who support recruitment, retention and orientation activities for entering and returning students.



-         Seasonal flu vaccination program will be offered mid September to university community members.

-         H1N2 flu vaccination program will be offered to CDC identified high risk groups on UAB campus in October.

-         Sanitizer dispensers have been installed around campus to encourage good hygiene and flu prevention practices by all members of the community.


  • The first UAB University Day will occur September 24, 2009 to celebrate four decades of breakthroughs accomplished by faculty, students and staff.  For additional information see  The event on September 24, 2009 will be held at the Alys Stephens Center at 9:30 a.m. with an academic procession and alumni participation.  Chancellor Malcolm Portera will discuss the future of higher education in Alabama.


  • Vice President for Information Technology Sheila Sanders will be retiring and an interim will be appointed with a national search to be conducted that will review IT processes across all of the University’s information systems; President Garrison requested that the Senate forward faculty concerns and recommendations about advisory group to include faculty.


  • Alys Stephens Center events during the coming year cover a range of interests and students have options for participation and the faculty are encouraged to support the events by attendance.





Dr. Harlan Sands, Associate Provost for Administration and Finance, presented an update on the status of the development of the UAB Online Policies and Procedures Library.  Since early 2008 work has been ongoing to complete a pilot project for such a library to serve as the central repository for UAB policies and procedures.  The project is no longer identified as a pilot project and the projected date for launching the site to the public is December 1, 2009.  Topics covered during the presentation included: why create an online library, the pilot project goals and objectives, benefits, features of the library, a demonstration of the library, the publication process, and the next steps for implementation and the timeline for implementation.  Discussion following the presentation included questions and suggestions for improvement of the library capabilities.



Open Forum


Senators were encouraged to distribute the available flyers for the October 2, 2009 Faculty Forum event to be held at Heritage Hall 102 from 4:00 to 5:30 p.m.  Electronic version of the flyer will be distributed to Senators with the request to disseminate the information to faculty in constituent units.  The goal of the forum is to have an opportunity for faculty to identify and address concerns related to University activities and planned changes impacting teaching, service and research activities by faculty.


Dr. John Moore distributed cards describing Sacred Steps Lectures and Exhibit and encouraged faculty to participate with the campus events.  Information is available at



Faculty Policies and Procedures Committee (FPPC) Recommendation to Senate


Chair-elect Mark Hickson lead the discussion of the second reading for a recommendation/motion from the FPPC to thank President Garrison and Provost Capilouto for support of the pilot project to develop an online policies and procedures library and to request that support for the full implementation of the library be continued along with the identification of persons responsible for the implementation and ongoing updating of the library into the future.  The importance of such a library to the campus is viewed as a major contribution to improving communication for all faculty, staff and students.  The motion was approved by unanimous vote by the Senate.



Curriculum and Research Committee Report


No report.



Faculty Affairs Committee Report


Chair Sue Kim reported the following:


  • An email message was distributed to all faculty members during the first week of the term describing the Senate sponsored evaluation process for department chairs to occur during fall term.

  • The IDEA Senate sponsored evaluation of academic department chairs will be initiated on September 9, 2009 and faculty will have 3 weeks to participate.  Continuous reminders will be sent by IDEA until the evaluation is completed.

  • The FAC will be meeting on September 15, 2009 at 3:00 p.m. in HUC 413 to discuss goals of the committee for the year that include during spring term a shared governance effectiveness study of the campus and to identify options for feedback mechanisms for the IDEA administrator evaluations by the administrators with their constituents, review of which administrators should be evaluated by faculty to include consideration of division directors with large numbers of faculty, associate deans and vice presidents.  The feedback process will be addressed with focus on an attempt to implement a university-wide level process so that all faculty members have the opportunity for feedback from administrators including the president, provost, deans and department chairs and others if evaluated.



Faculty Policies and Procedures Committee Report


Senate Chair-elect Mark Hickson as the Senate representative to the FPPC presented the following FPPC recommendations to the Senate for the first reading and requested that Senators review and be prepared to discuss and vote at the October Senate meeting.  Senators were requested to send comments to Chair Lockhart, Chair-elect Hickson or Secretary Greenup prior to the October Senate meeting.  These recommendations are for revisions to the UAB Faculty Handbook and Policies.


  • Section and Section concerning temporary faculty appointment and reappointment.

  • Section Annual Faculty Evaluations with additional language to encourage attention to importance of teaching and service along with scholarly activities as part of evaluations and promotion and tenure documentation for recognition by unit peer review committees and by academic chairs and deans.


Chair-elect Hickson reported that he attended the initial meeting of the UAB Chapter of the AAUP, is serving on a subcommittee of the FPPC to review the format of the Faculty Handbook based on pending implementation of the online policies and procedures library, is preparing proposed revisions to the FPPC recommendation on shared governance inclusion in the Faculty Handbook and identified concerns about distribution of stimulus monies to deans and the disposition of such funds within academic units.



Finance Committee Report


Chair Jeanne Hutchinson reported the following:


  • Finance Committee meeting is September 9, 2009 at 8:30 a.m. in CH 401.

  • Topics under review by the committee include vacation accrual and related issues before the UAB Fringe Benefits Committee.

  • Health Care Survey for spring 2010.

  • Interaction with Commission on the Status of Women (CSW) to collaborate on benefits concerning CSW proposal for maternity leave/parental leave.


Chair Lockhart encouraged Chair Hutchinson to take the lead on enhancing communications among the groups interested in benefits review and proposed changes and interaction with the Commission on the Status of Women, the Fringe Benefits Committee, the FPPC and the Finance Committee.



Governance and Operations Committee Report


No report.



University-wide Committees with Senate Representatives’ Reports


Senator Jeanne Hutchinson as the representative to the Academic Advising Committee (AAC) reported the following:


  • Summary of summer committee activities including orientation, new forms for advising athletes and review of retention practices and rates.

  • Fall meeting of the AAC will review the Honors Academy programs and the implementation of the Honors Academy Experiential Learning Scholars Program (ELSP) that debuted this fall.

  • Academic Success Week will be October 5-9, 2009.





  • Faculty Forum – October 2, 2009 at 4:00 p.m. in Heritage Hall 102
  • President’s State of the University Address – October 22, 2009 at 3:30 p.m. in Margaret Cameron Spain Auditorium
  • Senate Faculty Affairs Committee Meeting – September 15, 2009 at 3:00 p.m. in Hill University Center 413
  • Faculty Policies and Procedures Committee Meeting – September 18, 2009 at 7:30 a.m. in Administration Building Penthouse Conference Room
  • Senate Executive Committee Meeting – September 30, 2009 at 12:00 p.m. in Campbell Hall 401
  • Senate Executive Committee with President and Provost Meeting – October 6, 2009 at 9:00 a.m. in Administration Building 1070
  • Senate Meeting – October 13, 2009 at 7:30 a.m. in Administration Building Penthouse Conference Room



UAB Faculty Senate –



Secretary Pat Greenup submits this draft summary of the minutes for distribution via eReporter with a more complete record to appear on the Senate page after approval of expanded minutes at the October Senate meeting.  The minutes of the Senate and the Faculty Policies and Procedures Committee are posted on the Senate web page.