Summary Minutes of the August 11, 2009 Faculty Senate Meeting
Chair Mark Lockhart reported to the Senate concerning:
- Appointment by President of Senate representatives to specific University-wide committees has been completed with notification of Chair of each of the committees and the Senate representatives have been notified of contact information.
- President Garrison will present the Senate sponsored State of the University address on October 22, 2009 at 3:30 p.m. in the Margaret Cameron Spain Auditorium. All faculty members are encouraged to submit topics for possible inclusion in the address to Chair Lockhart by August 28, 2009.
- Faculty participation with the realignment surveys and town hall meetings has been reported as greater than 300 attendees for all of the academic unit meetings and 84 individuals have submitted feedback directly to Provost Capilouto.
- Chair Lockhart is continuing to address the IT issues identified by Senators; a meeting with VP Sheila Sanders has identified concerns about IT policy development processes and distribution of policy information to faculty.
- Chair Lockhart submitted the Senate approved recommendation concerning the addition of a written grievance procedure to be added to the Faculty Handbook for each of the academic units. This procedure is to be developed within the framework of the UAB Faculty Handbook and Appendix A within each academic unit. Dr. Peel will be working with deans to move the implementation process forward.
- Senators were encouraged to review the distributed Child Care Center Report/Working Group and submit questions and concerns to Chair Lockhart.
- Senators are requested to use the new name badge process for Senate meetings and to give assessment comments to Chair Lockhart.
- Past-chair Sheri Spaine Long in collaboration with the Executive Committee is planning a campus-wide Senate sponsored open forum or town hall meeting for faculty in late September or early October. The goal is to have a forum for faculty to share questions and concerns about topics related to the welfare of the faculty and/or the University. Senators are encouraged to submit suggestions and concerns to Chair Lockhart.
- Dr. Harlan Sands has been invited to present a demonstration of the new UAB Policies and Procedures Library at the September Senate meeting.
- Topics discussed at the July 30, 2009 meeting of the Executive Committee with President Garrison and Provost Capilouto included IDEA administrator evaluation process for fall 2009, UA/UAB Ethics Hotline, campus flu plan, and the process or flow of information from FPPC and/or Senate on topics specifically related to the Fringe Benefits Committee. Suggestions from Senators will be addressed by the Executive Committee on August 26.
- Based on Senators’ suggestions, the placement on the Senate meeting agenda for the Open Forum has been moved to before Standing Committee Reports. This will be evaluated during the coming months.
- Announced that the Senate Office Associate Carol Ray has returned after several months of illness.
President Carol Garrison announced the following:
- Welcome to all faculty members and the new academic year with an expected record high for new freshmen and encouraged Senators/faculty to participate with the freshmen move in day activities on August 15.
- Invited faculty to participate with the Discussion Book activities scheduled for August 17. The book Mountains Beyond Mountains: The Quest of Dr. Paul Farmer, A Man Who Would Cure the World is the focus of the activities for this academic year. Dr. David Walton will present at 12:45 p.m. on Monday August 17 in the Alys Stephens Center and all faculty members are invited to participate. The student discussion groups with facilitators will follow the presentation. Additional information is available at http://www.uab.edu/discussionbook.
- Announced the first University Day celebration of the 40th anniversary of UAB on September 24. Everyone in the UAB family is invited to attend. Additional information is available at http://main.uab.edu/Sites/reporter/articles/66796/.
- The University is preparing for any possible flu outbreaks and the Campus Flu Plan is being refined based on recent assessments by each of the responsibility groups. The Campus Pandemic Influenza Planning Committee (CPIPC) is meeting every two weeks to maintain readiness for response if needed.
- Faculty members are encouraged to register for Emergency Notification by text messaging. Emergency alerts appear through a variety of means including UAB home page, UAB reporter, BlazerNET portal, mass emails, UAB police department, and the UAB Occupational Health & Safety sites. Additionally, UAB will send emergency alerts to cell phones registered with the UAB Emergency Notification System. You can register your cell phone through BlazerNET (https://blazernet.uab.edu); Log into BlazerNET; Select the Employee Resources Tab (tab located across the top in yellow); Select Emergency Notification System link under the policies and forms tab.
- Administration is addressing the additional 2% proration as part of the ongoing budget planning. The University received $25 million stimulus monies that must be utilized for specific activities and this money is being distributed to the academic units for creation of jobs and retention of current employees. Provost Capilouto indicated that the annual budget memo with salary information has been distributed to deans and copied to Chair Lockhart.
Chair Lockhart reviewed the listing of topics generated at the July Senate meeting:
- Open forum to all faculty earlier in senate agenda *
- Faculty rights and responsibilities – code of conduct per FPPC *
- Ethics hotline investigated if anonymous accusation and circumvents the grievance process. What records, who to contact, and what process?
- Lack of focus on faculty retention *
- Job satisfaction *
- How do faculty individually identify avenues for growth and development – mentoring
- QEP – where should we be going as a general goal?
- Before realignment happens, what outcomes will be the measures of success (once the broad choice is made)
- Can sick leave sharing occur if needed for a child?
- Status of non-tenure faculty – Dentistry going to 50%, questions of job security *
- Senate sponsored open forum of faculty – biannually with first possibly in late September
- Branding *
- Research Foundation – who and what *
- IRB – what is it and what is not research?
- Graduate student recruiting and retention update
- Bob Rich – evolving vision for SOM
- Clair Peel – role and update on activities as VP for Faculty Development
- IT presentation on service efforts for faculty
- Update on finances and budget
Discussion by Senators:
· Clarification on the planned Senate sponsored open forum for fall term will be coordinated by the Executive Committee and Senators will be notified of any assistance required for faculty participation when the date, time and location are confirmed; Senators should send suggestions to Past-chair Long.
· Non-tenure faculty status in academic units – This topic was addressed by Senators from several academic units and identified issues that require further discussion by the Senate; these topics have been assigned to the Faculty Affairs Committee for review and development of recommendations to be presented to the Executive Committee and Senate. The issues identified also addressed that some academic units do not have written policies that clearly define promotion processes and/or rights and responsibilities of non-tenure track faculty.
· Recycling activities on UAB campus were discussed and it was determined that it is time for an update from VP Brooks Baker about recycling since the presentation to the Senate during 2007. Chair Lockhart will contact Brooks Baker for possible presentation to the Senate.
· Sick time sharing for a child was reported to be a concern of the Commission on the Status of Women. No decision was made about the status of this suggestion.
Senators were requested to send suggestions and feedback to Chair Lockhart concerning the Open Forum so as to improve the activity for future Senate meetings.
Faculty Policies and Procedures Committee (FPPC) Recommendations to Senate
· Recommendation # 1: Addition of Faculty Senate to the UAB Organizational Chart. The goal is to visualize the participation of the Faculty Senate with the University and represent shared governance to support one of the values identified in the University’s strategic plan. This recommendation was approved by majority vote by the Senate and will be forwarded to Provost Capilouto.
· Recommendation # 2: Revision to Section 7.3 Sick Time and Section 7.5.2 FMLA of the UAB Faculty Handbook and Policies. The recommended change is to allow flexibility beyond the currently permitted 3 days use of sick time for care of persons not residing in the household of the employee. This motion was approved by unanimous vote by the Senate and will be forwarded to Provost Capilouto.
· Recommendation # 3: Accrual Methods and Documentation Disposition – Vacation, Sick Time, Holidays and Personal Leave Practices. “The FPPC recommends that the Provost entrust each academic dean to provide the cumulative sick time, vacation and personal time away from the University through December 31 of the previous year on March 31 of each year beginning 2010 to the Human Resources Department. These cumulative records will be reviewed by the faculty members and a staff member designated by each dean’s office and such annual reports shall be made available to the appropriate faculty member and the Human Resources office.” This motion was approved by unanimous vote by the Senate and will be forwarded to Provost Capilouto.
· Recommendation # 4: Vacation, Sick Time, Holiday Benefits – No changes to current practices. This motion was approved by unanimous vote by the Senate and will be forwarded to Provost Capilouto.
Curriculum and Research Committee Report
Chair Ellen Buckner reported that the committee has not yet met but that topics for the committee to address have been identified including QEP implementation, IDEA evaluation of teaching assessment of process, and an update on the committee’s work for reviewing the Faculty Development Grants was presented by Dr. Peel. The committee recommended 13 awards and those awards have been approved and recipients notified. The Provost’s office distributed approximately $52,000.00 dollars across the 13 awards with matching funds from recipient’s academic unit or department.
Faculty Affairs Committee Report
Chair Sue Kim reported that the committee met on July 14 and identified the following topics for focus during the year: IDEA administrator evaluation process and development of a feedback plan for future evaluation cycles, consideration of other administrators to be evaluated; faculty participation on the budget process within academic units; spousal hire process; gender equity and shared governance effectiveness.
An informational letter has been sent to department chairs that will be evaluated by the Senate sponsored IDEA process during September. A letter will be distributed to faculty after August 18 describing the evaluation process for department chairs. The next meeting of the committee will be late August.
Faculty Policies and Procedures Committee Report
Senate Chair-elect Mark Hickson as the Senate representative to the FPPC presented the FPPC recommendation for Policies and Procedures Library to the Senate for the first reading and requested that Senators review and be prepared to discuss and vote at the September Senate meeting. Senators were requested to send comments to Chair Lockhart, Chair-elect Hickson or Secretary Greenup prior to the September Senate meeting.
Finance Committee Report
Governance and Operations Committee Report
Chair Janelle Chiasera reported that the committee will be meeting soon and the focus of activities will be to review the Senate Constitution and Bylaws for necessary revisions.
University-wide Committees with Senate Representatives’ Reports
· Future meetings: the next senate meeting is September 8, 2009 in the Administration Building Penthouse CR1, the next executive committee meeting is August 26, 2009, the next executive committee meeting with the President and Provost is September 1, 2009, and the next FPPC meeting is August 21, 2009.
· Senator John Moore announced that on August 18, 2009, the Visual Arts Gallery Exhibit and other events will be occurring and faculty members are encouraged to participate.
· Secretary Greenup reported that the new UAB Campus Calendar is available at http://www.uab.edu/calendar.
UAB Faculty Senate – http://www.uab.edu/fsenate/home.html
Secretary Pat Greenup submits this draft summary of the minutes and a more complete record will appear on the senate page after approval of the expanded minutes of the August meeting at the September Senate meeting. The minutes of the Senate and the Faculty Policies and Procedures Committee are posted on the Senate web page.