Summary Minutes of the August 10, 2010 Faculty Senate Meeting

 

 

Chair Report

Chair Mark Hickson reported to the Senate concerning:

 

·         Provost Quarterly Report – June 30, 2010

a.       No activities in the Termination for Cause Review Panel

b.      No activities in the University-wide Grievance Panel

c.       No Grievance Hearing Committee was impaneled

d.      Ethics Hotline – all cases involving faculty during October 1-December 31, 2009 have been reviewed and closed

e.       Ethics Hotline – one case is under review from the January 1 – March 31, 2010

f.       Ethics Hotline – of 27 incidents reported, six involved faculty; one has been closed and five are under review for the period April 1-June 30, 2010

·         Faculty Development Grants

a.       Extension of appreciation to Provost Capilouto for matching funds, Associate Provost for assistance with administering the grant process and to Dr. Zayzafoon and members of the Curriculum & Research Committee for review work

b.      Recipients have received letters and names and grant proposal titles are posted on the Senate web page  http://www.uab.edu/fsenate/home.html; check the navigator at bottom for link to listing of recipients

·         Princeton Review rankings based on student completion of surveys has UAB ranked as 7th in race/class interaction; 15th in most conservative and 14th for best athletic facilities

·         Completion of the Sterne Library renovations is expected soon and faculty are encouraged to visit the library to see the layout and encourage students to use

·         UAB Scorecard Review process ongoing – President Garrison held a meeting on July 18 to discuss university level scorecard criteria; Senate was represented by Mark Hickson, Mark Lockhart and John Chatham; next meeting is August 18 with goal to establish the metrics to be used for assessment of UAB Strategic Plan and objectives

·         Dean DiLorenzo has indicated he will meet with College of Arts & Sciences (CAS) Senators on a regular schedule to have discussions on topics of interest or concern to CAS faculty; this initiative is important to establishing structure and operations for shared governance; Chair Hickson indicated that he hopes that other deans will implement similar initiatives

·         Discussions with Provost Capilouto continuing related to review of the Senate recommendation for the addition of a new section to Faculty Handbook that addresses shared governance structure and function as section 1.2.2.2

·         Update on innovations in shared governance activities during the past year include:

a.       Senate conducted election of four faculty to serve on the decanal search committee for the College of Arts & Sciences

b.      Senate Ad Hoc Committee on Research worked collaboratively with Provost Capilouto and Vice President Richard Marchase to complete the process of addressing faculty concerns about research infrastructure identified at the 2009 Faculty forum

c.       Action by Dean DiLorenzo to initiate meetings with Senators in the College

d.      Provost approval of FPPC/Senate recommendation for commission of an advisory group [faculty, staff and administrators] related to the newly implemented Policies and Procedures Library

·         Senate officers met with consultant Richard Messina to have input for the ongoing evaluation of the Provost’s office addressing Enhancing Service Effectiveness Review

·         Planned meetings of Senate officers will address communications between Senate and the UPC and concerns identified related to QEP

 

President Report

President Carol Garrison announced the following:

            http://main.uab.edu/Sites/MediaRelations/articles/79057/

            Search process served as another example of shared governance with participation of

            Faculty and students serving on advisory groups with input to the search process

 

 

 

Presentation: Dr. Richard Marchase, Vice President for Research and Economic Development

 

https://workspaces.ad.uab.edu/ra/committees/gor/default.aspx

 

Deadline for time-sensitive applications: August 15, 2010

 

Deadline for other applications: September 15, 2010

 

 

Presentation: Ms. Shelia Chaffin, Director of Campus Planning

 

Ms Chaffin updated the Senate on ongoing construction, renovations and area streets/sidewalk activities

 

The slides reviewed are available at http://www.uab.edu/fsenate/home.html; see Faculty Senate meeting presentations drop down box

 

Updates included:

  1. Completion of UBOB 4th floor and the new cybercrime laboratory
  2. Renovations in Sterne Library
  3. Addition of Starbuck’s to Sterne Library area
  4. Construction of the Alumni House
  5. Renovation of historical house on 19th street for Children’s Cultural Arts Center with expansion of current activities in ASC
  6. Classroom renovations – since 2004 renovations have addressed updating rooms identified as unacceptable and by defined criteria currently no classrooms are now identified as unacceptable; ongoing classroom utilization is conducted to monitor needs and facilities as to needed usage/technology
  7. ETS renovations to enhance interactive functions
  8. Wallace Tumor Institute – renovation to add atrium
  9. City streets/sidewalks – resurfacing and gas lines installation
  10. UAB steam plant on 6th Ave South
  11. HUC – Blazer Sign updated to include changing messages

 

Open Forum

Topics discussed during open forum:

 

With the recent reports affirming the ranking of Alabamians as to health problems and obesity a question was presented to identify current UAB initiatives and suggest that the Senate consider recommendations for new initiatives to encourage faculty, staff and students to more actively address obesity concerns. Discussion focused on how to encourage faculty buy in to activities directed to improving health status. Suggestions included: need to identify current UAB services available, identify ongoing research projects related to diet and obesity control, addition of other walking trails such as the UAB Medicine walking trails [indoor trails Always Care and Work Together; outdoor trails Do Right and Own It]; National Physical Action Plan http://www.healthnews.com/family-health/call-to-action-national-physical-activity-plan-unveiled-4226.html; proposals for combination of Recreation Center and special packages and rates for specific needs; modification of the food selection offered by Hospital and Sodexho catering to increase low calorie options and to consider how to link improved health status with employee health benefits incentives.

A suggestion was made for the Senate to consider having a presentation from UAB Wellness Center http://www.hrm.uab.edu/main/wellness/index.html

This topic will be discussed by the Executive Committee to determine future actions by the Senate related to obesity and wellness programs for UAB employees and students.

 

Curriculum and Research Committee Report – No Report

 

Faculty Affairs Committee Report

Chair Sue Kim reported the following:

 

a.       Shared Governance Survey – distribution of  surveymonkey during August 19-September 17

b.      IDEA administrator evaluations of president, provost and deans in the position for at least 2 years will occur during October 4-22, 2010

 

Faculty Policies and Procedures Committee Report

Senate Chair-elect John Chatham as the Senate representative to the FPPC introduced the following recommendations first presented to Senate at the July meeting:

 

Recommendation #1:

The following FPPC recommendation to the Senate Executive Committee for amendment to the Senate Bylaws was approved by the Executive Committee to be forwarded to the Senate to address the representation of Faculty to the Faculty Policies and Procedures Committee.

 

a. Senate Bylaws Section II.2.b

 

Current:

“Membership of the Faculty Policies and Procedures Committee will consist of the Chair-elect of the Senate, one person elected from each of the constituent units, one faculty member selected by the President, and one faculty member in the provost office responsible for Faculty Affairs and Development selected by the Provost.”

 

                    **************************************************************

 

                     The amended Senate Bylaws Section II.2.b. would read as:

 

“Membership of the Faculty Policies and Procedures Committee will consist of the Chair-elect of the Senate, one person elected from each of the constituent units (schools, Joint Health Sciences departments, libraries) and three faculty persons from the College of Arts and Sciences excluding the School of Education, one faculty member selected by the President, and one faculty member in the provost office responsible for Faculty Affairs and Development selected by the Provost.”

_____________________________________________________________

 

Action by Senate:

The vote of the Senate for the above Bylaws amendment was unanimous vote for approval. The recommendation was passed and will be submitted to Provost Capilouto.

 

Recommendation # 2:

 

The following FPPC recommendation to the Senate Executive Committee for a revision of the Section 2.10.2 of the UAB Faculty Handbook and Policies was approved by the Senate Executive Committee to be forwarded to the Senate to address the representation of Faculty to the Faculty Policies and Procedures Committee.

b.UAB Faculty Handbook Section 2.10.2

 

Current:

“Membership of the Faculty Policies and Procedures Committee will consist of the Chair-elect of the Faculty Senate; one person elected from each of the following units: Lister Hill Library of the Health Sciences, Mervyn H. Sterne Library, School of Arts and Humanities, Business, Dentistry, Education, Engineering, Health Professions, Medicine, Natural Sciences and Mathematics, Nursing, Optometry, Public Health, Social and Behavioral Sciences, and the Joint Health Sciences Departments; one faculty member selected by the President; and one faculty member in the Provost office responsible for Faculty Affairs and Development selected by the Provost.”

                   

                     The Secretary of the Senate, with the assistance of the Senate Governance

                     and Operations Committee, oversees the election of members to the                  

                     Faculty Policies and Procedures Committee. Each constituent unit must

                     elect one member to serve on the committee. The current Chair of the

                     Senate Faculty Affairs Committee shall serve as an ex officio member of

                     the FPPC during his or her term of office.

*************************************************************

The revised Section 2.10.2 would read as follows:

 

“Membership of the Faculty Policies and Procedures Committee will consist of the Chair-elect of the Faculty Senate; one faculty person elected from each of the following units: Lister Hill Library of the Health Sciences, Mervyn H. Sterne Library, Business, Dentistry, Education, Engineering, Health Professions, Medicine,  Nursing, Optometry, Public Health, and the Joint Health Sciences Departments, and three full time regular faculty persons from the College of Arts and Sciences excluding the School of Education; one faculty member selected by the President; and one faculty member in the Provost office responsible for Faculty Affairs and Development selected by the Provost.”

                     The Secretary of the Senate, with the assistance of the Senate Governance

                     and Operations Committee, oversees the election of members to the

                     Faculty Policies and Procedures Committee. Each constituent unit [schools,

                     Joint Health Sciences Departments, libraries) must elect one member to

                     serve on the FPPC and the College of Arts and Sciences shall elect three

                     elect three full time regular faculty persons to serve on the FPPC. The

                     current Chair of the Senate Faculty Affairs Committee shall serve as an ex

                     officio member of the FPPC during his or her term of office.

 

Action by Senate

The recommended revision to the Section 2.10.2 of the Faculty Handbook was approved by unanimous vote and this recommended revision will be forwarded to Provost Capilouto.

 

Recommendation # 3:

 

Faculty Handbook Section 1.2.2

 

The following FPPC recommendation for a revision to the Faculty Handbook and Policies was approved by the Executive Committee to be forwarded to the Senate as related to amendments to the Senate Constitution and to the Senate Bylaws and recommended revision to Section 2.10.2 Faculty Policies and Procedures.

 

Current Handbook -1.2.2 The University of Alabama at Birmingham (UAB)

The University of Alabama at Birmingham (UAB) is governed by its President in accordance with Board rules and System policies and was accredited as an independent educational institution in 1970 by the Southern Association of Colleges and Schools. The accreditation was reaffirmed in 1984, 1994 and 2005.

Individual schools and programs at UAB have been accredited, where appropriate, by independent accrediting groups. UAB includes the following academic units:

a. Graduate School

b. Joint Health Sciences Departments

c. Lister Hill Library of the Health Sciences

d. Mervyn H. Sterne Library

e. School of Arts and Humanities

f. School of Business

g. School of Dentistry

h. School of Education

i. School of Engineering

j. School of Health Professions

k. School of Medicine

l. School of Natural Sciences and Mathematics

m. School of Nursing

n. School of Optometry

o. School of Public Health

p. School of Social and Behavioral Sciences

 

Revised Recommendation: 1.2.2 The University of Alabama at Birmingham (UAB)

The University of Alabama at Birmingham (UAB) is governed by its President in accordance with Board rules and System policies and was accredited as an independent educational institution in 1970 by the Southern Association of Colleges and Schools. The accreditation was reaffirmed in 1984, 1994 and 2005. Individual schools and programs at UAB have been accredited, where appropriate, by independent accrediting groups. UAB includes the following academic units [defined as schools, Joint Health Sciences Departments, libraries and College of Arts & Sciences]:

 

a.  College of Arts & Sciences

b.  Graduate School

c.  Joint Health Sciences Departments

d.  Lister Hill Library of the Health Sciences

e.  Mervyn H. Sterne Library

f.  School of Business

g.  School of Dentistry

h.  School of Education

i.  School of Engineering

j.  School of Health Professions

k. School of Medicine

l.  School of Nursing

m. School of Optometry

n. School of Public Health

 

Action by Senate

The above recommendation for revision of the Faculty Handbook was approved by unanimous vote. This recommendation will be forwarded to Provost Capilouto.

 

Finance Committee Report

Chair Jeanne Hutchinson reported the following:

 

          The UAB Fringe Benefits Committee together with Human Resources has had three initiatives in an attempt to contain costs:  the UAB Dependent Audit, putting the pharmacy plan out for bid, and conferring with outside consultants to assess whether health care cost inflation UAB predicted for next year was too aggressive.  

As of May 1, 1227 dependents had been removed, half voluntarily and half as a result of non-response or partial response to documentation requests.  Of these, 812 were on a medical plan.  Savings of approximately $70,000/month to UAB have resulted from resulting plan tier changes.  Some of these gains may be fleeting. Some of the individuals dropped may be added in again when in the next enrollment period some non-student children up to age 26 become eligible by law.  The open enrollment period will need to be a 30-day one in 2010 to accommodate the addition of these extra dependents.

The pharmacy plan had not been put out to bid for three years.  Three vendors participated in the process, and Caremark will continue as the provider. There will be upfront savings, and perhaps more later as we continue to work with Caremark to decrease the cost of the most expensive drugs.

            The projected rate of health care cost inflation has been decreased by 0.5% due to input from consultants.

Large employers are usually trying to avoid any design changes in their health care plans right now in order to remain in “grandfathered” status.  This allows them to wait until health care rules are written and/or finalized to see the implications and what changes they wish to make.  As a result, major changes in UAB’s medical plans are unlikely for 2011.

On the retirement plan front, there will be two town hall meetings on August 23, 2010, to preview VALIC, the new vendor on UAB’s 403(b) plan.  Also at these meetings the new 457 retirement plan (to allow additional tax sheltering of contributions) will be introduced.  Both TIAA and VALIC representatives will be present to answer questions on the 457 plan.  Look for an announcement with more details in the e-Reporter over the next week.

 

Governance and Operations Committee Report

Chair Janelle Chiasera updated the Senate on the status of the following recommendations for amendments to the Senate Constitution to address the formation of the College of Arts and Sciences and representation to the Senate.

 

AMENDMENT # 1:

Background:

The Faculty Senate Executive Committee approved the following option for apportionment of Faculty for representation to the Senate to address the formation of the College of Arts and Sciences. This change in the structure of academic units requires amendment of Article I.2 Membership of the Faculty and of Article IV.2 The Senate.

 

Current Article I.2 Membership of the Faculty

The constituent units of the university are the Lister Hill Library, Mervyn Sterne Library, the Schools of Arts and Humanities, Business, Dentistry, Education, Engineering, Health Professions, Medicine, Natural Sciences and Mathematics, Nursing, Optometry, Public Health, Social and Behavioral Sciences, and the Joint Health Sciences Departments.

 

Proposed Amended Article I.2 Membership of the Faculty

The constituent units of the university are the Lister Hill Library, Mervyn Sterne Library, the Schools of Business, Dentistry, Education, Engineering, Health Professions, Medicine, Nursing, Optometry, Public Health, the Joint Health Sciences Departments and the College of Arts and Sciences Excluding the School of Education.

 

Action by Senate:

The Senate voted to approve the amendment as presented by unanimous vote.

This amendment will require vote by the full time faculty and voting/ballots will be distributed after the September Senate meeting.

 

AMENDMENT # 2:

Article IV. The Senate

Current IV.2

The senate is the representative body for the faculty in the constituent units. Each constituent unit having fewer than 25 faculty elects one senator. Constituent units having 25 to 199 faculty elect two senators. Constituent units having 200 to 399 faculty elect three senators. Constituent units having 400 or more faculty elect four senators.

Proposed Amended Article IV.2

The senate is the representative body for the faculty in the constituent units (school, Joint Health Sciences Departments, libraries) and the College of Arts and Sciences excluding the School of Education. Senators are apportioned based on faculty number per constituent unit (school, Joint Health Sciences Departments, libraries) based on units with fewer than 25 faculty to elect one senator and one alternate senators and  units with 25 to 199 faculty to elect two senators and two alternate senators. Constituent units having 200 to 399 faculty shall elect three senators and three alternate senators and those units with 400 or more faculty shall elect four senators and four alternate senators. The College of Arts and Sciences faculty, excluding the School of Education faculty, shall elect six senators and six alternate senators.

Unit

Senators

Alternates

Arts & Sciences

6

6

Business

2

2

Education

2

2

Engineering

2

2

Mervyn Sterne Library

1

1

Lister Hill Library

1

1

Dentistry

2

2

Health Professions

2

2

Joint Health Sciences Departments

3

3

Medicine

4

4

Nursing

2

2

Optometry

2

2

Public Health

2

2

 

31

31

 

Senate Action:

 

The Senate voted to approve the proposed amendment for representation of faculty from the College of Arts & Sciences and School of Education as defined in the amendment. This amendment to the Senate Constitution will require a full time faculty vote which will occur after the September Senate meeting when three additional amendments to the Constitution will be addressed by the Senate. All amendments to the Constitution will be voted on by ballots that will be distributed electronically to faculty.

 

The following amendments to the Senate Constitution were presented as the first reading with discussion and vote to occur at the September Senate meeting

 

 

As requested by the Faculty Senate Executive Committee, the Governance and Operations Committee of the Faculty Senate recommends that articles VI.4, VI.5, and VI.6 be amended as described below.  A rationale for the amendments is provided. 

Article VI.4
            Constitution Article VI.4 (Current)
                        The Senate Executive Committee, Faculty Policies and Procedures                                                  Committee, and the Committees on Curriculum and Research,                                                         Faculty Affairs, Finance, and Governance and Operations are the                                                     standing committees of the senate.  The senate or its Chair may also                                                  establish special committees at any time.

            Constitution Article VI.4 (Proposed Amendment)
                        The Senate Executive Committee, Faculty Policies and Procedures                                                  Committee, and the Committees on Curriculum, Research,                                                               Faculty Affairs, Finance, and Governance and Operations are the                                                     standing committees of the senate.  The senate or its Chair may also                                                  establish special committees at any time.

Article VI.5   
            Constitution Article VI.5 (Current)
                        The Chair, Chair-Elect, the immediate Past-Chair, Secretary of the Faculty, two                             senators elected by the senate, the Chairs of the Curriculum and Research, Faculty                                    Affairs,            Finance, and Governance and Operations Committees of the senate, and ex                                   officio and without a vote, the Parliamentarian are the senate Executive Committee.

            Constitution Article VI.5 (Proposed Amendment)
                        The Chair, Chair-Elect, the immediate Past-Chair, Secretary of the Faculty, two                             senators elected by the senate, the Chairs of the Curriculum, Research, Faculty                              Affairs,             Finance, and Governance and Operations Committees of the senate, and ex                                   officio and without a vote, the Parliamentarian are the senate Executive Committee.

Rationale for Change to Articles VI.4 and VI.5 of the Constitution
            The UAB Faculty Senate sponsored a university-wide open forum held in October of 2009.          At this forum, issues were brought up related to research at UAB. As a result, the Chair of the      Faculty Senate convened an ad hoc research committee to develop recommendations regarding the issues raised at the open forum as well as other issues specific to research that   have been identified.  One of the seven recommendations from the ad hoc committee is    as follows: 

While not raised in the original memo, the committee believes that research faculty should have more specific representation on the UAB Faculty Senate and the Senate Executive Committee.  In principle the “Curriculum and Research Committee” represents the interest of research faculty; however, we believe that the issues and concerns of research faculty are sufficiently distinct that a new standing committee or a subcommittee should be formed, focused specifically on addressing the affairs of researchers.

            The Faculty Senate Executive Committee (FSEC) agrees with this recommendation and is            requesting that the Curriculum and Research Committee be split into two separate standing    committees. 

Article VI.6
Constitution Article VI.6 (Current)
           
The Faculty Policies and Procedures Committee is appointed by the Senate            Executive Committee from members elected by the faculty as provided in the             bylaws.  This committee must report its deliberations and recommendations to        the senate which then makes all final recommendations on policies and            procedures to the President.

            Constitution Article VI.6 (Proposed Amendment)
                       
The faculty representatives from the academic units/college to the Faculty                          Policies and Procedures Committee are elected by the full time faculty of the                                  constituent unit/college as provided in the Senate Bylaws. This committee must                                    report its deliberations and recommendations to the Senate which then makes all                       final recommendations on policies and procedures to the President.

Rationale for Change to Articles VI.6 of the Constitution
           
The current operating practices for at least 10 years have been that the elected FPPC         representatives are the representatives to the FPPC. The Executive Committee of the   Senate has not appointed the elected members. This Article should reflect the actual operating practices of the Senate election process and the notification of FPPC             representatives. The Executive Committee does not appoint the elected members to the     FPPC.

 

Action by Senate:

The proposed three amendments to the Senate Constitution related to structure of Senate and function of Standing Committees and the election of representatives to the Faculty Policies and Procedures Committee will be addressed at the September Senate meeting.

 

 

 

 

 

 

University Committees with Senate representatives’ reports

 

  1. Committee on Academic Advising – Senator Jeanne Hutchison

 

             Advisors are busy helping the final students get registered for classes starting August 17. 

             There was a large transfer orientation last Friday with two transfer orientations tomorrow

             (Wednesday) and a Thursday-Friday final freshman orientation.  Over the past two

             weeks advisors have been calling all the advisees on their lists who have not yet

             registered.  They have been working in appointments for these students and helping

             students, when possible, remove barriers to registration.  Some students have been

             admitted last minute in the “temporary” category.  Advisors are trying to handle them on

             a case by case basis if they do not attend an orientation session.

 

  1. Commission on Status of Women – Senate Representative Annette Wright was not able to attend the Senate meeting; Secretary Greenup reported that the CSW is planning a Brown Bag Seminar Series in collaboration with UAB HR that will begin in September.  The Series will be held from 12:00 – 1:00 p.m. on the third Wednesday of each month. Possible topics have been identified but not yet finalized.

 

Announcements

 

a.     Next FPPC Meeting – Administration Building Penthouse CR1 – August 20, 2010

b.    Next Executive Committee Meeting – August 25, 2010

c.     Next Executive Committee Meeting with President and Provost

 August 31, 2010 [9 am]

d.    Next Senate Meeting – Administration Building Penthouse CR1

 September 14, 2010

e.     Faculty Forum – October 1, 2010 – 4 p.m. Flyer announcement distributed

f.     State of University Address – October 21, 2010 3:30 pm HUC

g.    August 12, 2010 Faculty Development – Can Academics Have a Life?

Balancing Work and Family in the Academy Need to register at www.uab.edu/facultydevelopment

h.      Senate Ad Hoc Research report – posted on Senate page

i.      October 2009 Faculty Forum report – posted on Senate page

            

UAB Faculty Senate – http://www.uab.edu/fsenate/home.html

 

Secretary Pat Greenup submits this draft summary of the minutes for distribution via eReporter with a more complete record to appear on the Senate page after approval of expanded minutes at the September  Senate meeting. The minutes of the Senate and the Faculty Policies and Procedures Committee are posted on the Senate web page.