Faculty Policies & Procedures – FPPC Meeting

Date: July 21, 2006

Location: Penthouse CR1

Time: 7:30 – 9:30 a.m.

 

Attendance:

 

Members Present:   Dr. Loucrecia Collins, Dr. Joan Grant,  Ms. Audrey Harris, Dr. Jeanne Hutchison,  Dr. Mark Lockhart, Dr. Philip Musa, Mr. Timothy Pennycuff, Dr. Rose Scripa, Dr. Om Srivastava, Dr. Uday Vaidya, Ms. Carolyn Walden (Chair), Dr. John Waterbor

 

Alternates Present:   Dr. George Liber for Dr. Donna Handley

 

Members Absent With Notice:  Dr. Eli Capilouto, Dr. Madelyn Coar (Vice-Chair),

Dr. Donna Handley, Dr. Kathleen Berecek, Dr. Eduardo Neiva

 

Members Absent Without Notice: Dr. Peter Anderson, Mr. Kris Findlay

 

Ex-Officio Members Present:

Mr. Ed. Kennedy (Legal Counsel), Dr. Mark Lockhart, (Chair, Senate FAC), Dr. Pat Greenup (Past Chair)

 

Representative to FPPC: Ms. Anita Clemon for Mr. Kris Findlay (HR Executive Director of Business Operations)

 

Agenda Items:

 

A. Call to Order:  

 

The meeting was called to order at 7:35 a.m.

 

B. Adoption of June 2006 Minutes:

 

The minutes of the June 16, 2006 FPPC meeting were approved as

distributed.

 

C. Chair Report:

 

Chair Walden reported that she had attended several meetings as Chair of the FPPC: Faculty Senate Executive Committee (FSEC) meeting with the President and Provost (1st Tuesday), Faculty Senate meeting (2nd Tuesday), FSEC Meeting (Last Wednesday). She arranged a meeting with Dr. Noe, Dean of the Graduate School, and the Subcommittee on Intellectual Property and Student Seminars.  The Chair worked on the Year 1 review process and reviewed material submitted to the Provost last May from the Faculty Senate. Chair Walden also requested that all members send the names of the alternates prior to the August meeting. 

 

D. Senate Report:

 

Mark Lockhart reported that the Senate tabled the vote on the Periodic Tenure Review after extensive discussion and revision of selected sections of the policy. There should be a vote at the August meeting. There will also be a budget presentation by Dr. Capilouto and Dr. Richard Margison at the August meeting.

 

E.   Old Business – Subcommittee Reports:

 

1.  Family Friendly Subcommittee – report by Carolyn Walden

 

The subcommittee is waiting to schedule a meeting with Dr. Scripa on creative ways to implement family friendly policies. Dr. Scripa is also scheduling a presentation by Sue Rosser of Georgia Tech to discuss how Georgia Tech has handled Family Friendly issues. The subcommittee has not been able to arrive at new strategy for moving past the objections raised by the President and Provost concerning the extension of the tenure clock for extraordinary circumstances.  Since the subcommittee Chair Dr. Madelyn Coar was away for 6 weeks, the committee will meet when she returns in August. 

 

ACTION ITEM: Subcommittee will meet with Dr. Scripa and get additional ideas from additional ideas from the presentation by Sue Rosser.

 

 

2.  Subcommittee on Intellectual Property and Student Seminars – report by John Waterbor 

 

Dr. Waterbor reported that the subcommittee had met with Dr. Noe and Dr. Engler concerning intellectual property and graduate students. Dr. Noe had indicated these issues were not clear in the Graduate Student Handbook and was pleased the FPPC had contacted his office. It was mentioned during the meeting that the Graduate Council of Deans are now using the term “Responsible Conduct of Research” instead of scientific integrity. Dr. Noe also mentioned there would be online orientation for graduate students and planned to send the website for FPPC review.

 

There was discussion of a possible letter of agreement for entering graduate students to sign possibly online to acknowledge UAB ownership for materials from labs, data analysis, electronic dissertations, etc. Ed Kennedy mentioned that the letter could also be a letter of acknowledgement. Rose Scripa mentioned the agreement could be created as the new online patent agreement. She also mentioned it was important for post-doctoral students as well as undergraduates involved in research to also sign the agreement. Mark Lockhart suggested that the Medical School be included as well and suggested Dr. Dennis Boulware as a contact person. The Committee also discussed with Dr. Noe the requirement of a course on scientific integrity for all graduate students.  Currently, certain schools require a course and all students with NIH and other grants have to take such a course. Dr. Noe felt it would be helpful to have a strong recommendation from the FPPC so he could take this recommendation to the Graduate Advisory Board to approve such an action. In discussion at the FPPC meeting, it was felt that whatever is recommended for a course be more generic. Rose Scripa suggested making the recommendation so that schools are aware that there is to be a component in the curriculum for each school addressing issues of ethics and scientific integrity. Pat Greenup shared information from the section of the Graduate Student Handbook that discusses Ownership of Intellectual Property Rights.

 

ACTION ITEMS:    

 

The Chair will e-mail the website for the Graduate Student orientation and the new Patent Agreement.

 

The Subcommittee will create and agreement or acknowledgement statement for graduate students to sign either online or in print.

 

The Subcommittee will work to finalize a list of recommendations for the Graduate School.

 

3.  Faculty Evaluation Subcommittee – report by Om Srivastava

 

      Section 2.6.3.7 (handout attached to minutes)

MEMORANDUM

UAB FACULTY POLICIES AND PROCEDURES COMMITTEE

Subcommittee on Annual Faculty Evaluations

 

 

DATE:                        June 16, 2006

           

COMMITTEE:          Dr. Kathleen Berecek

                                    Dr. Om Srivastava

                                    Dr. Uday Vaidya

                                    Dr. Donna Handley

 

RE:                             Progress on evaluation of Annual Faculty Evaluation Procedures – Section 2.6.3.7 of the Faculty Handbook

 

This memorandum serves to provide information regarding the progress of the Annual Faculty Evaluation Procedures Subcommittee.  The charge set forth by the FPPC Chair is as follows: “to examine the UAB Faculty Handbook Section 2.6.3.7. and to develop recommendations for changes to strengthen the section to assure equity for all UAB faculty.”  Items for additional consideration included the criteria utilized for the evaluation process, the authority of department Chairs in establishing/overseeing criteria, and how the evaluation process can be improved to achieve procedural fairness and justice.  

 

The Subcommittee met on two occasions prior to today’s meeting and corresponded via email to consider the current language in the handbook and consider revisions that will better represent the charge. 

 

The following document was distributed to the Subcommittee for review.  This should be noted as the current policy on Annual Faculty Evaluations as noted in the Handbook. 

 

2.6.3.7 Annual Faculty Evaluations (CURRENT VERSION in HANDBOOK)

 

The department Chair or division director (School of Medicine only) is responsible for conducting an annual evaluation of all regular faculty (non-tenure-earning, non-tenured, tenure-earning, and tenured) to discuss such topics as the faculty member’s professional development, to provide feedback concerning performance and productivity, to discuss departmental goals and to discuss ways in which the department and the faculty member can work cooperatively to assist the faculty member in achieving his/her professional goals.

            The Chair is responsible for maintaining each faculty member’s written activity file for each faculty member that documents faculty activities in the area of teaching, research/scholarly activity, and service.  This file is to be updated at least once a year on the basis of information furnished by the department Chair and the faculty member.

 

SUBCOMMITEE ACTIONS TO DATE:

 

An assessment of the current issues to be represented in this Section of the Handbook led the Subcommittee to agree that a more adequate policy should include the following items:

 

Annual Faculty Evaluations (RECOMMENDED COMPONENTS OF THE POLICY)

·        Purpose of evaluations

·        The Evaluation – Description of the Process (may include):

§         Criteria utilized for evaluation process

§         Who writes and approves the criteria?

§         Relationship to the Periodic Career Developmental Review

§         Ways to improve the process to achieve procedural fairness and justice

·        The Department Activity File

·        The Chair’s Responsibilities

·        The Faculty Member’s Rights

 

Based upon these general guidelines, the Subcommittee compiled the following working draft, which should be reviewed by members of the FPPC.  Comments and questions regarding action items and wording of the policy are encouraged in the effort to create a more efficient and adequate policy for UAB faculty members.

 

** Note: Revised language shown below in italics.

 

2.6.3.7             Annual Faculty Evaluations (WORKING DRAFT OF REVISIONS)

 

The department Chair or division director (School of Medicine only) is responsible for conducting an annual written evaluation of all regular faculty (non-tenure-earning, non-tenured, tenure-earning, and tenured) to discuss such topics as the faculty member’s professional development, to provide feedback concerning performance and productivity, to discuss departmental and school goals and to discuss ways in which the department and the faculty member can work cooperatively to assist the faculty member in achieving his/her professional goals. Faculty reviews are to consist of written and approved criteria that are based on promotion and tenure guidelines (as applicable).

 

2.6.3.7.1          Process of Annual Faculty Evaluations

           

The annual evaluation process must be thoughtfully designed in order to maintain fairness and justice for all faculty members (non-tenure-earning, non-tenured, tenure-earning, and tenured) in all departments and schools.  The process must be conducted based upon written and approved criteria for promotion and tenure guidelines (as applicable).  The department Chair and/or a committee assigned by the Chair (or dean, as applicable)  is responsible for conducting the evaluation and also reviewing the contents of the evaluation on an annual basis to ensure the process meets the needs of both the department and the individual faculty members as they are reviewed. Revisions to the departmental faculty evaluation process must receive unanimous agreement for approval by the department faculty evaluation committee, in addition to obtaining approval from a majority of the departmental faculty members (2/3 majority vote determines approval for all revisions to annual faculty evaluation procedures) as well as the dean and the provost.  Approved revisions are to be implemented in the academic year following the date in which approval is granted. 

 

2.6.3.7.2          The Faculty Activity File and Annual Faculty Evaluations

 

The written annual evaluation is designed to provide both documentation of the faculty member’s progress and productivity, while emphasizing how the faculty member’s work fits into the departmental goals.  A copy of the written evaluation should be provided to the faculty member under review, as well as placed within the active faculty member’s department activity file, which should also be available for the faculty member’s review at any time during normal working hours (to ensure administrative staff can provide the file) .

 

2.6.3.7.3          Responsibilities of the Department Chair in Annual Faculty Evaluations

           

The Chair is responsible for maintaining a written activity file for each faculty member that documents faculty activities in the area of teaching, research/scholarly activity, and service.  This file is to be updated at least once a year on the basis of information furnished by the department Chair and the faculty member. In the event of a newly elected department Chair, the process will proceed as______________________________________________________________________________________________________ with the approval of the existing annual faculty evaluation committee.  The department Chair does not have unilateral privilege to change criteria for evaluations; all revisions must be approved by department faculty (and _________________________).

 

2.6.3.7.4.         Faculty Member Rights in Annual Faculty Evaluations

                       

Faculty members undergoing annual evaluation are to be provided with an evaluation process that ensures fairness and equity.  It is the right of every faculty member to have access to his/her department activity file.  Further, _______________________________________________________________________________________________________________________.

 

Carolyn Walden asked if it were necessary to be specific for the responsibilities of Chair when this person was newly elected. There was discussion about Chair training and the Best Practices Committee Chaired by Cheryl Locke. Pat Greenup asked about Chair initiatives and job descriptions for Chairs. Ed Kennedy mentioned that Chairs have been referred to Human Resources for “orientation like” discussions. There was considerable discussion of how to word the “Rights Section” of the revisions. Ed Kennedy felt that as long as the narrative discusses the process that there may not be a need for a separate section. Joan Grant suggested that it was important for faculty to know they have a right to read and discuss the evaluation and the right to give feedback concerning the evaluation. Questions: What standards apply? What are the proper means of response if the faculty member does not agree with the evaluation?

 

Alternate George Liber (SBS) felt strongly there did need to be a separate rights section so the faculty member knows how to defend his position. Ed Kennedy did say any time we can show there has not been a fair evaluation, there is a grievance process in place. There was discussion about “Chair Training” as well as a question on “Dean Training.” Since raises are tied to the annual evaluations, there is no uniformity of standard at the School level for pay raises and room for “playing games”

 

   ACTION ITEMS:

 

   The Chair will inquire about “Dean Training” when Dr. Capilouto attends an FPPC meeting.

 

The Subcommittee will continue to work to finalize the revisions to Section 2.6.3.7.

 

4. Year 1 of the Handbook Review Cycle

 

The Chair had previously sent a table and description illustrating sections that were scheduled for Year 1 of the new 5 year review cycle. Several of the sections are currently under review by the Office of the Provost. Some sections may need no further review and there may be additional revisions in other sections. The Chair planned to ask for volunteers at the August meeting for the “groups of 2” to make decisions for recommending which sections should be reviewed. 

 

 

YEAR 1 FACULTY HANDBOOK REVIEW

2006-2007

 

According to the FPPC Operating Rules, the following sections of the Handbook and related Policies from Section 8 should be reviewed in 2006-2007 for Year 1 of the 5 Year Policy Review Cycle.

 

 

HANDBOOK SECTION

STATUS

RELATED POLICIES

STATUS

 

Section 1

Decision Needed from FPPC Concerning Revisions—FPPC or Adm?

 

Revision by Office of

 Provost 8/1/06

Group 1

Introduction

Section 2.10

Section 3.1

Section 3.2

Section 3.3

Section 3.4

Changes Submitted 2005/06

2.10.2 Approved 6/06

 

 

 

Changes Submitted 2005/06

Changes Submitted 2005/06

Acceptance of Benefits, Awards (1998)

Indirect Cost reimbursement (1999)

Political Activities of University

    Personnel (Board Rule 304, 1997)

 

Group 2

Section 3.5

Section 3.6

Section 3.7

Changes Submitted 2005/06

 

Maintenance of High Ethical

     Standards in Research (1997)       

Personal Services Approval (2000)  

Under Review by VP

Research

Group 3

Section 3.8

Changes Submitted 2005/06

 

Consensual Romantic Relationships(2001)

Drug Free Workplace (1992)

Employee Falsification of UAB 

    Records (1998)

Firearms (1994)     

 

Group 4

Section 3.8

Section 3.9

Changes Submitted 2005/06

Changes Submitted 2005/06

 

Conflict of Commitment

Conflict of Interest

Nonsmoking Policy

Use and Consumption of Alcoholic Beverages (1986)

Sexual Harassment (1999) 

Under Current Review

Approved April 2005

Approved 2004

Group 5

Section 3.10

Section 3.11

Section 3.12

Section 3.13

Section 3.14

Changes Submitted 2005/06

Changes Submitted 2005/06

Changes Submitted 2005/06

Changes Submitted 2005/06

Changes Submitted 2005/06

 

Patent Policy (Board Rule 509, 1997)

Computer Software Copying (1999)

Computer Software Development

    And Ownership (1986; 1996)

Electronic Data Processing Security

     Policy (1985)

 

Any changes submitted during the 2005-2006 are revisions that had been completed during the years 2002-2005. Some of these sections will overlap with review sections for Year 1 of the 5 year review cycle for academic year 2006-2007.

 

Year 1 Policy Review

Page 2

 

Although many of the sections listed for review had recent revisions in 2003-2004, the actual changes were not approved by the Senate until January 2006 and were recently routed to the Office of the Provost in May. As a result, there will be some overlap as we work with the sections for Year 1 of the 5 year cycle. We still have the opportunity to make any additional recommendations if needed for these sections. The revisions for these sections may also help in reviewing associated policies.

 

Section 1 needs some major revisions and was included in the recent recommendations sent from the Senate in May to the Provost. Since there were major revisions needed, the recommendation to the Provost submitted last May was to have the entire section written by the administration. I think with recent changes in the You and UAB Handbook and the completion of the accreditation process by SACS, our current FPPC should be able to make some recommendations for revisions and forward to the Senate, and then get further revisions from the Office of the Provost.

 

The Conflict of Interest Policy was approved in April 2005 with revisions suggested by the administration and the Conflict of Interest Review Board. The Conflict of Commitment policy was revised in 2005 and submitted to the Senate in January 2006.  It is currently under review by the Office of the Provost. These policies will not need to be reviewed this year.

 

According to the Operating Rules, there are to be Groups of 2 (one faculty from each side of campus) that will review a small portion of the handbook and report to the FPPC whether any changes may be needed. In order to facilitate this first review, please consider the following:

 

·          Consistency with areas that may be covered in the You and UAB Handbook

 

·          Consistency  in Handbook Section and any related policy wording

 

·          Sections that in your judgment are not current or need some revision

 

·          Sections recently revised that need to be reviewed again with related policies

 

·          Areas of uncertainty that you may wish to bring to the FPPC for additional comments

 

 

The Chair discussed that a previous recommendation had been sent from the Senate to Dr. Capilouto requesting that his Office revise Section 1. At the time this recommendation was made, the FPPC did not have enough information to make revisions because information was needed for the QEP, strategic planning, and scorecard system. The Chair felt since the 2006-2007 committee had access to more current information, she wanted FPPC to do the revisions and suggested that she contact Dr. Capilouto to see if he was accepting of the suggestion. If he preferred to have his Office make the revisions, the changes would be sent back to the Senate along with approval of other revisions.

 

ACTION ITEMS:

 

The Chair will ask for volunteers at the August meeting for the “Groups of 2.”

The Chair will e-mail Dr. Capilouto to see his preference for the revision of Section 1.

 

F.                  NEW BUSINESS      

 

1.                  Revisions to Handbook Section 6.1.1—Wording

 

In reviewing files from previous meeting, Chair Walden discovered a recommendation from a previous subcommittee for changes to Section 6.1.1 to make the wording agree with You & UAB Handbook for In-State Travel.  

 

MEMORANDUM

 

TO:                       FPPC Members

 

FROM:                  Carolyn Walden, Chair

 

SUBJECT:             Faculty Handbook Section 6.1.1

 

DATE:                  July 10, 2006

 

 

In reviewing files for handbook revision recommendations, I am aware that a previously reviewed section during the calendar year 2002 did not get included in revisions submitted to the Senate. The change involves making the Faculty Handbook consistent with the You and UAB Handbook and should not require any major work on the part of the FPPC Committee.

 

The previous recommendation was that for Section 6.1.1 “In-State Travel,” there should be a change in the second sentence so that the section was consistent with what appeared in the 2002 version of You and UAB Handbook. There have been additional changes since this time for the comparable section in the 2004 edition of the Handbook.   On the following pages you will note the original section for the Faculty Handbook (6.1.1), the section for the You and UAB Handbook (8.5.1), and the final rewrite of the Faculty Handbook with the wording of the You and UAB Handbook.  

 

I am also requesting that we vote to remove the designations Part I and Part II from the Handbook as these categories no longer apply to the online version. Previously, Part II included the actual policies. Now there are links from the listing of the policies in Section 8 making a separate Part II unnecessary.

 

One additional suggestion from Year 2002 also needs to be forwarded to the Senate. The page before the Table of Contents should be removed. Paragraphs 1, 2, and 3 have been incorporated into the revised Introduction previously submitted to the Senate and forwarded to the Provost in May. 

 

For the online version of the Faculty Handbook, see http://www.uab.edu/images/provost/APUP/Handbook.pdf

 

For the online version of the You and UAB Handbook, see

http://main.uab.edu/show.asp?durki=42603 and click the link on the left.

 

Thank you for your review of this information.

Faculty Handbook Section 6.1.1

Page 2

 

6.1.1 In-State Travel (Current Faculty Handbook)

 

Reimbursement for travel in a privately-owned automobile is allowed, provided such mode of travel has been duly authorized and is advantageous to UAB. Faculty members using their privately-owned automobiles while on UAB business assume full risk and should ensure that adequate automobile insurance is in effect. Cost of public transportation is fully reimbursed except that first class travel is reimbursed only if tourist space is not available. Subsistence (hotel and meals) is authorized and limited by state law through a per diem allowance. The per diem allowance is reduced for periods of less than twenty-four hours. If the trip requires an overnight stay, a per diem allowance for each full day or fraction thereof is paid.

 

(Current You and UAB Handbook)

 

8.5 Use of Employee’s Personal Vehicle for UAB Business

8.5.1 Voluntary Use of Employee’s Vehicle for UAB Business

 

(ADDITIONS FOR FACULTY HANDBOOK IN BOLD PRINT)

 

UAB employees use their personal vehicles on UAB business at their own option and at their own risk. UAB does not maintain primary insurance to cover losses incurred by employees when driving their personal vehicles. Under most circumstances, a supervisor may not request or require that an employee use his or her personal vehicle for UAB business. When a job activity requires the use of a vehicle, a UAB-owned or UAB-leased vehicle should be used, or an alternative means of transportation should be arranged (for example, Campus Ride, rental car, or public transportation). It is very important for department/unit heads to be aware whenever a personal vehicle is used for department/unit business. The department/unit head should make sure that using a personal vehicle is consistent with the intended operation of the department/unit and that there is no reasonable alternative means of transportation. Employees who voluntarily operate their vehicles on UAB business should disclose that fact to their personal auto insurance carrier. A higher rate may be charged for that type of use.

 Employees may file for reimbursement of expenses related to the use of their personal vehicle on UAB business as outlined in the Expenditure Guidelines established by UAB Financial Affairs. The guidelines are available on the UAB World Wide Web site. The mileage reimbursement rate is intended to compensate the employee for all expenses related to the use of the vehicle including insurance.

 

 

REVISED SECTION 6.1.1 FOR FACULTY HANDBOOK

 

6.1.1 In-state Travel 

Reimbursement for travel in a privately-owned automobile is allowed, provided such mode of travel has been duly authorized and is advantageous to UAB. Faculty members using their privately-owned automobiles while on UAB business assume full risk and should ensure that adequate automobile insurance is in effect.   UAB employees use their personal vehicles on UAB business at their own option and at their own risk. UAB does not maintain primary insurance to cover losses incurred by employees when driving their personal vehicles. Under most circumstances, a supervisor may not request or require that an employee use his or her personal vehicle for UAB business. When a job activity requires the use of a vehicle, a UAB-owned or UAB-leased vehicle should be used, or an alternative means of transportation should be arranged (for example, Campus Ride, rental car, or public transportation). It is very important for department/unit heads to be aware whenever a personal vehicle is used for department/unit business. The department/unit head should make sure that using a personal vehicle is consistent with the intended operation of the department/unit and that there is no reasonable alternative means of transportation. Employees who voluntarily operate their vehicles on UAB business should disclose that fact to their personal auto insurance carrier. A higher rate may be charged for that type of use.

 

Cost of public transportation is fully reimbursed except that first class travel is reimbursed only if tourist space is not available. Subsistence (hotel and meals) is authorized and limited by state law through a per diem allowance. The per diem allowance is reduced for periods of less than twenty-four hours. If the trip requires an overnight stay, a per diem allowance for each full day or fraction thereof is paid.

 

 

Since the memo was received prior to the meeting, Rose Scripa checked with Ms. Jeannine Bailes in Risk Management who made one additional suggestion to substitute the use of the word “voluntarily” for “regularly” in the changes. Ms. Anita Clemon was attending the FPPC meeting as an alternate for Kris Findlay, and indicated she is responsible for changes to the You & UAB Handbook. It was recommended that the You & UAB Handbook use the word “voluntarily” also. The vote was postponed to make the Faculty Handbook changes until the August meeting. 

 

ACTION ITEMS:

 

Anita Clemon will facilitate the implementation of the change in wording for the in-state travel policy in You & UAB.

 

FPPC will vote to approve the recommended changes at the August meeting.

 

2.      Editorial Changes to Handbook

 

The Chair asked FPPC to approve making editorial changes to the Handbook by removing the use of Part 1 and Part 2. Previously in the printed Handbook, the designations were needed because Part 1 was the narrative section and Part 2 included the actual policies. There is also a page preceding the Table of Contents which should be removed after the revisions to the Introduction are approved. The information in the revised Introduction incorporates the information on the page preceding the Table of Contents.

 

ACTION ITEMS:

 

Rose Scripa will make the editorial changes to remove Part 1 and Part 2 from the Handbook.

 

When the Introduction section is revised, FPPC will recommend that the page preceding the Table of Contents be removed to avoid duplication of information.

 

 

 

 

G.    Presentation of Informational Items

 

The Chair distributed a packet of materials containing the revisions that were sent to the Office of the Provost last May: Introduction, Section 1, Sections 3.3, 3.4, 3.5, 3.8, 3.9, Section 4.3, Section 5.2, Section 6, Section 8 (Policy List), and the Conflict of Commitment Policy

 

H.  Review of Action Items for Current Month FPPC Meeting:

 

  • The Subcommittee on Family Friendly Policies will meet with Dr. Scripa to review creative solutions and will review recommendations from the Sue Rosser presentation to the Academic Programs Council.

 

  • The Chair will e-mail the website for the Graduate Student orientation and the new Patent Agreement.

 

  • The Subcommittee on Intellectual Property will create an agreement or acknowledgement statement for graduate students to sign either online or in print. The Subcommittee will also work to finalize a list of recommendations for the Graduate School.

 

  • The Subcommittee on Annual Faculty Evaluations will continue to work to finalize the revisions to Section 2.6.3.7.

 

  • The Chair will inquire about “Dean Training” when Dr. Capilouto attends an FPPC meeting.

 

  • The Chair will ask for volunteers at the August meeting for the “Groups of 2.”

 

  • The Chair will e-mail Dr. Capilouto to see his preference for the revision of Section 1.

 

  • Anita Clemon will facilitate the implementation of the change in wording for the in-state travel policy in You & UAB.

 

  • FPPC will vote to approve the recommended changes for Section 6.1.1 at the August meeting.

 

  • Rose Scripa will make the editorial changes to remove the designations Part 1 and Part 2 from the Faculty Handbook.

 

  • When the Revised Introduction section is approved, FPPC will recommend that the page preceding the Table of Contents be removed to avoid duplication of information.

 

I.  Review of Action Items from Previous Monthly FPPC Meeting(s) for 

  identification of pending items:

 

The following action items are PENDING OR IN PROCESS  as of August 16, 2006:

 

·    The Subcommittee on Family Friendly Policies will meet with Dr. Scripa to review creative solutions and will review recommendations from the Sue Rosser presentation to the Academic Programs Council. 

 

·    The Subcommittee on Annual Faculty Evaluations will continue to make recommendations for revisions to the Faculty Handbook.

 

·    Recommend the approval of the Copyright Policy after receiving answers from selected questions for John Daniel through the Faculty Senate.

 

The following action items are COMPLETED as of August 16, 2006:

 

·    The Subcommittee on Intellectual Property-Student Seminars will meet with Dr. Noe, dean of the Graduate School, before refining recommendations previously submitted.

·    Carolyn Walden (Chair) will discuss the process for year 1 review at the July meeting.

 

J.   Materials Distributed to FPPC Members Electronically Prior to Meeting:

 

1.      Draft Agenda

2.      Draft Minutes

3.      Section 6.1.1 In-State Travel Change Memorandum

4.      Year 1 Process Review Chart

 

K.    Materials Distributed at Meeting:  

 

1.      Revision Packet of recommendation submitted to Faculty Senate January 2006 approved by the Senate April 2006 and submitted to the Provost May 2006.

2.      Year 1 Process Review Chart

3.      Section 6.1.1 In-State Travel Change Memorandum

 

L.  Announcements:

 

Next FPPC meeting August 18, 2006 (Penthouse Cr1)   

 

M.   Adjournment:

 

The meeting adjourned at 9:20 am by Chair Carolyn Walden.

 

 

The minutes were prepared by Chair Carolyn Walden on August 14, 2006.