Faculty Policies and Procedures Meeting

October 24, 2003

HOEN 120

7:30-9:30 a.m.



Members Present: Dr. Michael Wyss (Chair), Dr. Madelyn Coar, Dr. Loretta Cormier, Dr. Dorothy Gauthier, Dr. Joseph Gauthier, Dr. Pat Greenup, Dr. Timothy Heaven, Dr. Philip Musa, Dr. Janice Patterson, Mr. Timothy Pennycuff, Dr. Sonja Rieger, Dr. Rose Scripa, Dr. BJ Stephens, Ms. Carolyn Walden, Dr. John Waterbor



Members Abesent with Notification: Dr. Eli Capilouto, Mr. Edward Kennedy, Dr. Hrudaya Nath, Dr. Om Srivastava, Dr. Joseph Telfair



Alternates Present:  Dr. Mark Lockhart for Dr. Hrudaya Nath


Ex Officio Members Present: Mr. James Lowery


Members Absent without Notification:  Dr. Sardis Matalon



Chair Wyss called the meeting to order at 7:31 a.m. The minutes from the September 19, 2003 meeting were approved as distributed.


Chair Wyss indicated that the current “Conflict of Interest Policy” being worked on by the CIRB appears directed primarily at the duties of the CIRB rather than an overall conflict of interest policy.  He encouraged the FPPC members to review Section 3 of the UAB Faculty Handbook to ensure that it covers the area of conflict of interest appropriately. He indicated that the CIRB is not reviewing the Conflicts of Commitment Policy.


Dr. Heaven indicated that the recommendation for the policy on archiving of the UAB Faculty Handbook and Policies was presented to the Faculty Senate on October 14, 2003, and was approved.


Mr. Lowery indicated that the only change made to the handout “Status of the Handbook and Policies Currently Being Reviewed” is on page 3. The administration is adding  ‘age’ clarification to the policy “Equal Opportunity” along with some other editorial changes.


Mr. Lowery distributed copies of the summary and longer version of the policy review guidelines which had been approved by the Senate.  These copies were for information purposes only.  Additional editorial suggestions presented today will be incorporated the next time these are revised for substantive changes.


Ms. Walden questioned if the expansion of the “Sick Leave Policy” to include immediate family was approved. Chair Wyss indicated that President Garrison  disapproved the change.  Chair Wyss said that he will address this issue at the next meeting of the Executive Committee.


Dr. BJ Stephens indicated that Subcommittee A met on September 17, 2003 and the work of the committee is complete. He presented the following as the committee’s latest report:


 As such the committee recommends that policies 4, 16, 18, 19, 25, 30 remain as

currently published.. It was noted that Dr. Scripa had suggested that a change should be made in policy 16, Employee UAB-related Foreign Travel. After James Lowery presented the history of the policy, the committee indicated that if such a change was desired by the Office of the Provost that Dr. Scripa should request an administrative review. The only recommendation concerning the wording in Part I of the Faculty Handbook will be in section 6.1.3 Employee UAB-related Foreign Travel. The committee recommends that the first line of section 6.1.3. “Board Rule 413 requires Presidential approval of UAB-related foreign travel” be changed to “Board Rule 413 governs UAB-related foreign travel.”


Chair Wyss requested that Subcommittee A make a final review of section 1 of the Handbook and all policies, so that they can be presented to the Faculty Senate for information purposes.


Dr. Greenup indicated that no meeting has been called for Subcommittee C.  Subcommittee C is waiting on the activity of the C.I.R.B.  Dr. Greenup indicated that a meeting will be held in November to discuss Conflicts of Commitment Policy and the part of Section 3 that deals with Conflicts of Commitment.


Dr. Wyss indicated the Dr. Capilouto has appointed a four person panel to review the proposed “Section 2” revisions of the UAB Faculty Handbook, and a meeting is scheduled for the week of October 24, 2003.


The next meeting of the FPPC will be November 21, 2003 at HOEN 120 from 7:30-9:30 a.m.


Meeting adjourned at 8:33 a.m.