Faculty Policies and Procedures Committee

Meeting Minutes



DATE: June 20, 2003


TIME: 7:30 a.m.




Members Present:  Dr. Pat Greenup (Chair),  Dr. Madelyn Coar, Dr. Loretta Corimer, Dr. Dorothy Gauthier, Dr. Joseph Gauthier, Dr. Janice Patterson, Mr. Timothy Pennycuff, Dr. BJ Stephens, Dr. Om Srivastava, Ms. Carolyn Walden, Dr. Michael Wyss


Ex-Offico Members Present:  Mr. Ed Kennedy, Mr. James Lowery


Members and ExOfficio Members Absent with Notification:  Dr. Eli Capilouto,

Dr. Hrudaya Nath, Dr. Rose Scripa, Dr. John Waterbor


Members Absent: Dr. Sardis Matalon, Dr. Philip Musa, Dr. Sonja Rieger


Chair Pat Greenup called the meeting to order and the minutes of the May 23, 2003, meeting were approved as distributed, pending minor editorial changes.


The Chair of the Nominating Committee, Tim Pennycuff, asked for floor nominations for the position of Chair of the Faculty Policies and Procedures Committee.  Being none, he announced that Dr. Michael Wyss was the only nominee.  Dr. Greenup requested that ballot voting be suspended since there was only one nominee.  The motion was passed unanimously, and Dr. Michael Wyss became the Chair of the Faculty Policies and Procedure Committee.


In her final Chair Report, Dr. Greenup indicated that the Policy Review Guidelines revision from the last FPPC meeting has been forwarded to the Executive Committee and should appear on the agenda for the next Faculty Senate meeting.


As new Chair, Dr. Wyss thanked Dr. Greenup for her effective leadership during her two terms as Chair.  He also announced that the July meeting for the FPPC has been cancelled, to provide time for Subcommittees A and C to complete their work on the UAB Faculty Handbook.  Further, he indicated that he believes that the initial review of the remaining portions of the 2000 UAB Faculty Handbook (Subcommittee A and C) can be completed by November.  Dr. Wyss indicated that during its 2003-2004 term the Committee probably will consider policies for post-tenure review and Faculty Report Cards (outlined in the President’s Strategic Plan).


Dr. Wyss stated that starting immediately the FPPC members will receive all committee-related information electronically.


In his report, James Lowery indicated that “Ready (No Change)” has been added in the fourth column of the handout entitled “Faculty Policies and Procedures Committee – Status of Sections of the Handbook and Policies Currently Being Reviewed,” but no other changes have been made.  At the August 2003 meeting, Mr. Lowery will explain for new members the policy review process.


In the Senate Report, Dr. Greenup (Secretary of the Faculty) reported that the two FPPC recommendations (i.e., those concerning school and library handbook templates and timeline for handbook changes) were presented to the Faculty Senate at the June 10, 2003, meeting and were approved. 


Old Business


Subcommittee A Chair, Dr. Stephens, indicated that policies #4, #18, #19 are pending review, and that most other parts of the sections under the committee’s charge have been reviewed.


Subcommittee C Chair, Dr. Greenup, indicated that the current report was contained in the May 23, 2003, FPPC minutes and that the committee would attempt to finish their review in a timely manner.


The Ad Hoc Committee formed to develop policy guidelines for archiving of the UAB Faculty Handbook and for printed versus electronic only versions has meet and will report at the next meeting of the FPPC on the following matters. 


a.       They will make their recommendation on the most appropriate method to permanently archive the Faculty Handbook.


b.      They will recommend the best method to inform the faculty and administrators that the online version of the Faculty Handbook is the “official, administratively-approved version.” 


c.       They are deliberating about potential guidelines for the use of email, especially as it applies to political activities and mass mailings on campus, but these matters must first be discussed by the UA System legal office, prior to the Committee considering this in depth.



Dr. Wyss also recommended that the UAB Homepage should have a “Faculty resource” hotlink and that the Senate and FPPC homepages should be made more directly accessible and user friendly.


New Business:


The FPPC Roster, email distribution, Operating Rules, and the Senate Bylaws were distributed to all members of the committee.  Dr. Wyss asked the committee members to review the items and report any errors.


The next meeting of the FPPC will be on August 22nd in the Administration Building Penthouse, CR 1.


The meeting was adjourned at 8:30 a.m.