The Faculty Senate
Minutes of Faculty Senate Meeting
January 11, 2005
Location: HUC – Meeting Rooms A&B
7:30 – 9:30 a.m.
Ex-Officio Senators Present: Dr. Eli Capilouto (Provost)
Dr. James Broome, Dr. Joe Burrage, Dr. Alison Chapman, Dr. Madelyn Coar, Dr.
Karen Dahle, Dr. Jeffrey Engler, Dr. Joseph Fleming, Dr. Roger Gilchrist, Ms.
Sara Grostick, Dr.
Dr. John Baddley, Dr. Chris Coffey, Dr. Zoe Dwyer, Ms. Sondra Pfeiffer, Dr.
Chris Klug, Dr. Timothy Kraft, Ms. Heather Martin, Dr.
Guests Present: None
Parliamentarian Present: Dr. Joseph Telfair
Chair Ted Benditt called the meeting to order at 7:35 a.m. A quorum was present.
No guests were in attendance at this meeting.
The minutes of the December 14, 2004 Faculty Senate Meeting were approved with the addition of two editorial changes to be added by the Secretary. The corrections were made January 15, 2005.
the January 4, 2005 Executive Committee meeting with President Carol Garrison
and Acting Provost Eli Capilouto [President’s plans for interaction with faculty;
job descriptions for President, deans and department chairs; score card concerns
on faculty and department progress measures, faculty development metrics,
teaching load, salary measures and percent of undergraduate sections taught by
regular faculty; SRI and UAB working relationships; and UAB faculty as
members of public organization’s board of directors.] Topics discussed at the
January 5, 2005 Academic Programs Council meeting included SACS and models
presented by Acting Provost Capilouto to address faculty development, faculty
evaluation and a working group to conduct an annual quality assessment process
of current faculty evaluation processes in each of the academic units. Chair
Benditt summarized the current work on the development of a provisional policy
to address distance learning and ownership of materials and that this policy needs
to be implemented by the end of January to be prepared for SACS. The Chair
reported that the Provost’s quarterly report concerning Termination for Cause,
Grievance Panel and Hearing Committee’s documented that no activities have
occurred between October and December 31, 2004.
the roles, responsibilities and expectations of SACS for the University in the
ongoing accreditation process. The focus of the current process is outcomes and
measures that support compliance with defined SACS standards. The SACS
response to the audit reports submitted by UAB in September was received in
November and in the interim UAB faculty and administrators have been
responding to those areas of concern or non-compliance identified by SACS. The
SACS site visit is scheduled for March 22-24, 2005 and the preliminary report
addressing the noncompliance areas is due to SACS by January 30, 2005. The
process of the on site visit has not yet been defined by SACS and when this
information becomes available there will be activities to increase SACS
awareness levels of students, faculty and staff before the site visit.
January 10, 2005
Minutes: Curriculum and Research Committee, UAB Faculty Senate
Meeting called to order at 11:02 am
Members in attendance: Chris Coffey, Alison Chapman, Jacqueline Moss, Sara
Grostick, Heather Martin, Joe March, Roger Gilchrist, Jeff Engler (chair), Peter
Jeff Engler asked whether there is a better time for the committee members to
meet, now that the new semester schedule had started. He will send an email to the
members to ask for their teaching schedules, so that he can identify a new meeting
time at which more of the members can attend.
Jeff Engler brought the committee up-to-date on the status of faculty development
scorecard metrics. At the last Academic Program Council meeting, the Provost said
he would be sending a new proposal in which both faculty evaluation processes and
faculty development issues might be addressed as a coordinated package. We are
awaiting receipt of that proposal.
The main item of business was a discussion of the ownership of materials for
distance learning. The initial SACS review of UAB for accreditation has identified
several areas of potential non-compliance. One of these areas is ownership of
materials used for distance learning. In part in their comments, they state
“…however, nothing is said regarding ownership of materials or compensation with
respect to use rather than creation of electronic systems, as with distance
learning/eLearning via compressed video, Internet courses, etc.” As a result, there
was a draft document drafted by Mr. James Lowery “Copyright Rules Concerning
Development and Use of Distance Learning Instructional Materials”, dated Dec. 17,
2004; this draft was developed from language related to the UA Board of Trustees
Patent Policy (rule 509). The committee reviewed this draft document and found
several points of disagreement with the language and proposed rule. A
modification of this document written by several members of the Faculty Senate
Executive Committee was also reviewed. Members of the committee were
generally in better agreement with the sentiments expressed in this second
document. The committee recognizes that some (albeit temporary) policy needs to
be put in place prior to the SACS site visit, but the currently circulating draft rules
may not be suitable or provide sufficient protection for the rights of either faculty
or the institution.
This issue could have a substantial effect on academic freedom and the committee
believes that these issues should receive substantial discussion prior to drafting
any more permanent policy or rule. There are a number of institutions (for
ownership of teaching materials and the committee believes that these rules should
be reviewed for their potential applicability to the situation at UAB. The members
of the Curriculum and Research Committee would like to continue to debate these
rules, in order to prepare a more equitable policy that protects both faculty and
institutional rights. The meeting was adjourned at 12:04 pm.
updated the Senators on the elections process and that the committee is
continuing development of a recommendation for implementation of a
Senate Liaison process.
No university-wide committee Senate representatives had reports to share
with the Senate.
No topics were presented.
a. Secretary Pat Greenup reported that the I.D.E.A. reports for President Garrison and Acting Provost Capilouto will be distributed to faculty on January 18, 2005.
b. Nominations for Chair-elect and Secretary are due to Senate office by January 30, 2005.
c. The next Senate meeting is February 8, 2005 in HUC A&B.
d. The Board of Trustees meeting will be held on the UAB campus on February 3-4, 2005. Chair Ted Benditt of the Senate and the President of Student Government will present reports following President Carol Garrison’s report to the Board.
e. Acting Provost Capilouto announced that an Outstanding Woman’s Award will be named in honor of Susan Marchase.
f. Acting Provost Capilouto encouraged faculty to support the student sponsored benefit (January 12, 2005) for tsunami disaster victims.
a. Ad Hoc Group and Curriculum & Research Committee will continue working on the Distance Learning Ownership Policy. Chair Benditt and Chair of C&R Engler will report to the Senate on the disposition of this provisional policy. A policy must be in place by January 30, 2005 for SACS.
b. The Provost Quarterly Report on Grievance Activity will be posted on the Senate Web page under University-wide committee reports.
c. The SACS report developed by UAB is posted at
Senators are encouraged to become familiar with the information and process in preparation for the March 22-24-, 2005 site visit by SACS.
d. Senate will continue to seek information about the SACS process and the types of questions that may be presented to faculty, staff and/or students. This is to address the need to increase the awareness level of faculty, staff and students about the process and visit in March.
e. Dr. Marilyn Kurata, Chair of the UAB QEP proposal is scheduled to present the plan to the Senate at the February meeting.
f. Governance and Operations will continue development of the Senate Liaison proposal for presentation to the Senate.
g. Past-Chair John Smith will receive suggestions from Senators for resolution of the ambiguity and conflict between the proposed tenure clock stoppage policy and Section 7.5.1 in the UAB Faculty Handbook and Policies. The Senators should prepare/submit amendments so to be able to vote on this tenure clock stoppage policy at the February meeting.
h. Chair Benditt will request Acting Provost Capilouto to forward additional information explaining the proposals for addressing faculty development, faculty evaluations and the proposed annual quality assessment process of faculty evaluations and the composition of the review committee.
a. Chair Benditt and Secretary Greenup prepared the “Senate Approved (December 14, 2004) Versions of Section 2.0 and Appendices A, B and C.” This process was completed by January 10, 2005. The paper and electronic versions were hand delivered to President Garrison and Acting Provost Capilouto on January 11, 2005.
b. Chair Benditt prepared a cover letter for the QEP Resolution of Support passed at the December Senate meeting. This was completed with delivery to the Acting Provost on December 16, 2004.
c. The topics of academic calendar and scorecard metrics continue to be under review and discussion by the Executive Committee. This will be continued with reports to the Senate on progress.
d. The Senate elections information was posted on the Senate web page by December 16, 2004. An article was prepared by Secretary Greenup/Chair of Elections Committee for the UAB Reporter. This article soliciting nominations appeared in the January 10, 2005 issue. Additionally, the elections information distributed to the Senate was sent as electronic files and requesting that Senators follow up with submission of nominations.
e. Secretary Greenup and Chair Benditt prepared the “third alert message” (sent out on January 13, 2005) and the cover letter to be distributed to faculty along with the summary tables’ reports for President Garrison and Acting Provost Capilouto. These reports will be distributed to faculty by January 21, 2005.
f. Chair Benditt prepared a cover letter to President Garrison submitting the IDEA summary tables and comments for Acting Provost Capilouto. This packet will be hand delivered as confidential information by January 18, 2005.
g. Chair Benditt has prepared a cover letter to Chancellor Portero submitting the IDEA summary tables and comments for President Garrison. This packet will be delivered by January 21, 2005 with requested return receipt by UPS.
h. Mr. Margison’s slide presentation at the December meeting has been posted on the Senate web page presentations drop-down.
a. Agenda for Senate meeting – 1-11-05
b. DRAFT Expanded Minutes for December Senate meeting.
c. Extension of Tenure Clock memo and proposed policy.
The meeting was adjourned at 8:51 a.m.
Secretary Greenup prepared this expanded DRAFT of the minutes on January 15, 2005. After approval at the February Senate meeting these minutes will appear on the Senate web page.