University of Alabama at Birmingham

The Faculty Senate

Minutes of Faculty Senate Meeting

February 8, 2005

Location: HUC – Meeting Rooms A&B

7:30 – 9:30 a.m.


Officers Present: Dr. Theodore Benditt (Chair), Dr. Peter Anderson (Chair Elect), Dr. John A. Smith (Past Chair), Dr. Pat Greenup (Secretary)


Ex-Officio Senators Present: Dr. Carol Garrison (President), Dr. Eli Capilouto (Acting Provost)


Senators Present: Dr. Robert Carter, Dr. Alison Chapman, Dr. Madelyn Coar, Dr. Seine Chiang, Dr. Jeffrey Engler, Dr. Joseph Fleming, Dr. Roger Gilchrist, Ms. Sara Grostick, Dr. Akhlaque Haque, Dr. Sue Kim, Ms. Debra Laken, Ms. Jennifer Long, Dr. Joe March, Dr. Marisa Marques, Dr. Warren Martin, Dr. Stephen Mennemeyer, Dr. Holly Richter, Dr. Gary Sapp, Dr. Donald Urban, Ms. Martha Verchot, Dr. Joe Walker


Alternates Present: Dr. Chris Coffey, Dr. Zoe Dwyer, Dr. Vicki Johnson, Dr. Timothy Kraft, Ms. Heather Martin, Dr. Cheryl Palmer, Ms. Sondra Pfeiffer, Dr. Mark Lockhart


Guests Present: Dr. Edwin Cook, Dr. Marilyn Kurata, Mr. James Lowery, Dr. Michael Wyss


Parliamentarian Present: Dr. Joseph Telfair



Agenda Items


  1. Call to Order


Chair Ted Benditt called the meeting to order at 7:40 a.m. a quorum was present.


  1. Recognition of Visitors – Guests


All guests attending this meeting are listed above in the attendees present and all are members of the UAB University Community.


  1. Adoption of Minutes of January 11, 2005 Senate Meeting


The minutes were approved as distributed.




  1. Chair Report: Chair Ted Benditt presented an update on topics discussed at the February 1, 2005 Executive Committee Meeting with President Carol Garrison and Acting Provost Eli Capilouto [responses to faculty questions related to health benefits access; status of development and implementation of faculty appeals processes related to the IRB {internal process available at the IRB web page}, CIRB and IACUC with drafts in review process; SACS awareness activities planned for faculty, staff and students; and new Science & Technology Honors Program proposal.] Topics discussed at the last Academic Programs Council meeting included description if process for HIPAA training compliance requirements by April 20, 2005; QEP update; Science & Technology Honors Program planning process with targeted implementation for fall of 2005. Chair Benditt announced discontinuation of the Senate list serve because the Senate no longer needs this service to communicate with Senators or faculty with the availability of campus wide email contact. The Chair’s presentation to the Board of Trustees will be posted on the Senate web page under presentations. Chair Benditt reported that the Senate has received a response from Provost Capilouto concerning a Senate recommendation on non-academic misconduct information availability in appropriate publications and online materials and access to Direction Student Handbook. The Senate’s Curriculum & Research Committee will follow up with recommendations from the Provost related to faculty, staff and student awareness of these resources.


  1. President’s Report: President Carol Garrison updated the Senate on the SACS process and preparation for the March 22-24, 2005 visit; the UAB report to the recent Board of Trustees meeting, Higher Education Day on March 3, 2005, the new Science & Technology Honors Program and the implementation of the new Commission on the Status of Women to be operational in August 2005.


  1. Presentation on SACS Quality Enhancement Plan (QEP): Chairman of the

      QEP Committee, Dr. Marilyn Kurata presented an executive summary of the QEP

       report for SACS. The executive summary report can be accessed at the Senate

       site under presentations [http://www.uab.edu/fsenate/home.html.]

             The complete report for the QEP is available at




  1. Standing Committee Reports


    1. Curriculum & research Senator and Chair Jeff Engler reported that the UAB Faculty Development Grant program is now open for applications that are due April 4, 2005. The guidelines are available from the office of Interim Dean of the Graduate School, Dr. James McClintock.





    1. Finance Committee Senator and Chair Warren Martin reported that  

       the committee is continuing review of health benefits concerns.


    1. Faculty Policies and Procedures Committee – Senate Past-Chair John  

      Smith presented two recommendations for consideration by the Senate:

(1)   Grade Posting & Grade Distribution Policy and the Senate approved to forward to the Acting Provost


University of Alabama at Birmingham – Office of the Provost

Grade Posting and Grade Distribution Policy

REVISED DRAFT by Faculty Policies and Procedures Committee

January 28, 2005

Public “Posting” of Grades


Posting grades or any other display of grades must comply with the following conditions:


1.      Grades must never be posted in a format that would publicly reveal the identity of individual grade recipients.

2.      Lists of grades for any work in classes or course sections with fewer than eight students must neither be publicly posted nor in any other way be made publicly available.

Grade Distributions for Final Course Grades


Upon written request, a final class (or course section) grade distribution (for example, total number of A’s, B’s, C’s, etc.) will be made available for any class or course section with a final enrollment of eight or more students.  However, grade distribution data must not be made available in any instance in which it would be possible to identify individual grade recipients.


Date:__________________                Approved:_________________________________

                                                                                    Eli Capilouto

                                                                                    Interim Provost



(2)   Extension of Tenure Clock with revisions to sections, 7.5.1-7.5.3 of the UAB Faculty Handbook and Policies. The proposed changes were approved and will be forwarded to the Acting Provost.



DRAFT – January 28, 2005

(Version incorporating section 7.5.1 wording change recommended by the Faculty Policies and Procedures Committee)


ADD the following as a new paragraph at the end of section


An approved continuous leave of 180 or more calendar days (that is, Personal Leave, Educational Leave, Family and Medical Leave of Absence, and Military Service) may extend by the length of the leave the maximum length of time a tenure-earning faculty member shall have to earn tenure. At the option of the Provost and with recommendation from the department head and dean, a longer extension may be granted. The faculty member must request the extension in writing prior to the year of review and must provide supporting official documentation of the relevant leaves of absence. The extension must be approved by the department chair and dean of the faculty member’s primary appointment. The extension then must be approved by the Provost before it is granted. The cumulative, maximum time by which the tenure-earning period may be extended for these situations is one year. Leaves taken prior to the effective date of this change may be used for requesting an extension of a faculty member’s tenure-earning period.


REMOVE the following second sentence of the third paragraph of section 7.5.1:

Time spent on such leave of absence shall not be considered as part of the individual's tenure-earning period or for promotion, tenure, or eligibility for sabbatical leave.

ADD in place of the removed sentence in section 7.5.1 the following 2 paragraphs:


Because very short leaves of absence are unlikely to negatively affect the tenure decision, only personal leaves of 180 or more calendar days normally will be considered for extending the maximum length of time a tenure-earning faculty member has to earn tenure. At the option of the Provost and with recommendation from the department head and dean, an extension may be granted for a personal leave that was shorter than 180 days. See section for additional information concerning extension of the tenure-earning period during leaves of absence.

All other considerations being equal, time spent on a personal leave of absence of any duration shall not affect an individual's promotion, tenure status, or eligibility for sabbatical leave.

ADD the following new paragraph as the next to last paragraph in section 7.5.2:


See section for information concerning extension of the tenure-earning period during leaves of absence.


ADD the following new paragraph as the fourth paragraph in section 7.5.3 (as updated November 1, 2002):


See section for information concerning extension of the tenure-earning period during leaves of absence.








       8.   New Business


              a. No reports were available from Senate representatives to University-wide


              B. Secretary Pat Greenup reported on progress and target date for updating

                  The UAB.EDU homepage.


       9.   Open Forum


                  Past-Chair John Smith expressed concern about the process occurring in

                  some academic units related to meeting the compliance requirements for

                  HIPAA security training. The recommendation was made that the

                  process should be comparable for all faculty and that there should be the

                  required completion of the exam for all faculty rather than attendance

                  serving as the same as completion of the examination by all faculty.


10.      Announcements


a.      Senate election nominations are due by February 23, 2005 and the electronic voting process will be conducted in all academic units in March

b.      The next Senate meeting is in the AB Penthouse CR1 on March 8, 2005 at 7:30 a.m.

c.       Higher Education Day is March 3, 2005.

d.      The Faculty Affairs Committee is meeting on February 11, 2005.


     11.   Review of Action Items from February 8, 2005 Senate Meeting


a.       Secretary Greenup will prepare a memo with the attached Senate approved Grade Posting and Grade Distribution Policy to be forwarded to the Acting Provost.

b.      Secretary Greenup will prepare a memo with the attached  Senate approved recommended changes to the UAB Faculty Handbook and Policies related to Tenure Clock Extension and specific changes to Section, 7.5.1, 7.5.2, and 7.5.3.


     12.    Review of Action Items from January 11, 2005 Senate Meeting


a.      The Ad Hoc Group for review of the Distance Learning Ownership Policy completed the recommended revisions and submitted to the Acting Provost. The Acting Provost signed the Distance Learning Copyright Rules on January 20, 2005 and this document was forwarded to SACS. The C&R Committee plans to review this topic in future meetings.

b.      Items b-g were completed.

c.       Item h – related to Acting Provost Capilouto proposals for addressing faculty development, faculty evaluations and the proposed annual quality assessment process of faculty evaluations and the composition of the review committee is ongoing with additional information to be received in the future.


       13.     Written Materials Distributed to Senators at Meeting – 2-8-05


a.       Agenda for Senate meeting – 2-8-05

b.      DRAFT Expanded Minutes for January Senate meeting.

c.       Executive Summary – Quality Enhancement Plan-January 2005

d.      FPPC DRAFT – Public Posting of Grades and Grade Distributions for Final Course Grades

e.       FPPC recommendations for changes to Section, 7.5.1, 7.5.2. and 7.5.3 addressing Tenure Clock Extension.

f.        Status of Senate elections – nominations from academic units.


14.            Adjournment


The meeting adjourned at 9:18 a.m.



Secretary Greenup prepared this expanded DRAFT of the minutes on February 12, 2005. After approval at the March Senate meeting these minutes will appear on the Senate web page.