The Faculty Senate Meeting
Minutes of Faculty Senate Meeting
Location: HUC Meeting Rooms 411-412
Present: Dr. John A. Smith (Chair), Dr.
Alternate Senators: Dr.
1. Call to Order
2. Recognition of Guests
UAB community guests –
Matalon, Ms. Sheila Moore, Dr.
b. Non-UAB guest – Dr. Lloyd Hillman, President of Faculty Senate - UAH
3. Adoption of Minutes of January 13, 2004 Meeting
The minutes of the
4. Chair of the Faculty Report – Chair
following topics and activities: (1) President Garrison’s presentation to the Board
of Trustees on
was well received by the Board of Trustees, the Chancellor and the administrators
representatives of the three
Chair Smith presented comments to the Board that included a request to the Board
to help UAB foster unity among the Academic Units, fraternity among the entire
Faculty, and creativity with a focus on quality in strategic and operational
decisions; (3) the Faculty Senate has been asked to nominate a representative to
the UAB Diversity Council and volunteers from the Senators were requested; (4)
the Faculty Senate has been asked to attend a diversity workshop in March and
the purpose is to pilot the workshop contents; (5) linkage of the Faculty to the
UAB and Academic Unit strategic plans with these unit plans now being available
in the Sterne Library and each unit’s report in the Office of each Academic Unit
Head and faculty are encouraged to review these documents; (6) SACS Quality
Enhancement Plan – Provost Capilouto has asked the Faculty Senate to participate
in a Preference Ranking for the four proposed QEP projects and all senators have
received email materials to participate in the ranking and submit to the Chair by
February 12; (7) Faculty Development Program – Provost Capilouto has
announced that the program will be reactivated in the Spring of 2004; the
guidelines and procedures are being developed and will be available soon and the
Curriculum & Research Committee of the Senate will peer-review faculty grant
proposals for these awards; (8) Faculty recognition techniques are to be identified
and Senators were requested to submit suggestions to the Chair and these
recommendations will be presented to President Garrison; (9) University-wide
committee reports from some of these committees are now being posted on the
Faculty Senate web site; (10) Oracle HR/payroll system has been successfully
implemented; (11) Academic Unit Head Performance survey results have been
distributed to the Deans and to the faculty in each of the eleven units that
completed these surveys in fall 2003 and Chair Smith indicated that the Senate
will proceed to plan the next cycle of evaluations for the President and Provost in
the fall of 2004; (12) Higher Education Day is February 26 and all Senators were
encouraged to participate.
5. Ms DeeDee Bruns, Associate Vice-President for Enrollment Management
Ms Bruns presented the proposed admissions policies and the steps to establish new minimum requirements for admission of freshmen. The goals are to increase entering students’ academic profile and to improve retention by implementing services and learning experiences for students with higher academic needs. Ms Bruns responded to questions about admission criteria for transfer students, transfer of credit earned at technical schools, number of students in current UAB Honors Program, yield of admits from applicants, special student category admission criteria, negatives related to the current UAB Honors Program, high school students eligibility to take UAB credit courses, and plans to address retention of the students with higher admission credentials.
6. Dr. Sadis Matalon – Interim Vice President for Research
Dr. Matalon presented information about the IRB’s activities including policies and procedures, problem detection methods and follow up procedures when problems are identified. Faculty are encouraged to regularly review the materials at the IRB websites:http://www.uab.edu/irband http://main.uab.edu/show.asp?durki=63288 Current issues of concern by Faculty that are being addressed by the IRB include the response time required for expedited reviews, the updating of policies and procedures and the need for electronic submission of applications. Dr. Matalon reviewed current data describing UAB’s NIH funding status and commented about the actions that will be necessary for the UAB to achieve the “top 10” by 2010. Questions addressed by Dr. Matalon included: percentage of complaints to the number of applications to IRB, what is the appeals process, what is the role of the Faculty Senate in the appeals process guidelines development, are the IRB members paid for service on the IRB, what is the flow of the money for members who serve, what are the policies for the transfer of these monies, do the CIRB members receive dollars for service, and how do we get to the top 10 by 2010?
7. Dr. Lloyd Hillman, President of the Faculty Senate, UAH Campus
Dr. Hillman outlined issues before the UAH Faculty Senate including
reinvolvement of senior faculty in the Senate’s activities to enhance shared
governance activities, student government concerns, implementation of SACS
processes in the fall of 2004, review of Faculty promotion policies, exportation of
intellectual knowledge, impact of homeland defense on Faculty research and
publications, staff senate concerns, and the importance of Faculty support for
local college systems in
A. Curriculum & Research Committee – Chair and Senator Pam Murray
commented on the Faculty Development Program to be implemented this spring
and has reported to the Senate Executive Committee on the progress addressing
issues identified by the Senate during the presentation of Phase I reports. These
issues are being discussed and recommendations will be submitted to the Senate
B. Faculty Affairs Committee – Chair and Senator Joseph Telfair – reported
on the response rates by the Faculty in the eleven units that completed the Dean
evaluation survey in the fall 2003. The response rates increased over a range of
15 to 35% across the eleven units and this is thought to be due to the use of the
electronic process for completion of the survey instruments and the use of an
external agency to conduct the surveys. This committee is reviewing Phase I
issues and preparing recommendations to be submitted to the Senate Executive
C. Governance & Operations Committee – Chair and Senator Beverly
Mulvihill – reported that the committee has completed the review of the
Senate’s Constitution and Bylaws and is moving forward to prepare proposed
amendments to this Senate document that will be submitted to the Senate
Executive Committee and to the Senate. This committee is assisting with the
implementation and validation of the ballots for the new electronic elections
will roll out to the Faculty on
9. Faculty Senate Elections – Secretary and Chair of the Elections Committee
Greenup requested that all Senators submit nominations from each of the
date so that the electronic ballots and process can be
and for the voting that will occur during
10. Academic Unit Reports
The scheduled academic unit reports summarizing faculty governance practices in the academic units were postponed until the March Faculty Senate Meeting. The time available was not sufficient to present and discuss the reports.
11. Open Forum
There was no time available for open forum discussions.
The next Faculty Senate meeting is
b. The academic units to present Phase III – Faculty Governance reports: Joint Health Sciences, Arts & Humanities, Business, Dentistry, Education, Engineering, Health Related Professions, Lister Hill Library, Medicine, and Sterne Library,
c. Dr. Tim Heaven, Past Chair and Senate representative to the FPPC reported that the FPPC has completed review and revisions of the Conflicts of Commitment Policy and this along with other recommendations for revisions to the UAB Faculty Handbook and Policies will be forwarded to the Senate in the coming months.
13. Review of Action Items from February 10, 2004 Meeting
a. The Senate office will send reminders to all Senators about the March 17 and 19th diversity training sessions and encourage Senators to register for one of the sessions.
b. Senators are to forward their ranking preference for the QEP projects.
c. The Curriculum & Research Committee will develop guidelines and forms to be used with the Faculty Development Grants Review Process.
are to forward suggestions for “faculty recognition” to Chair Smith. These
suggestions will be presented to President Garrison on
e. University-wide committee reports received by the Senate will be posted on the Senate page and the Senators will be informed of the location of these reports on the Senate site.
f. The Senate will proceed to prepare for administering the evaluations for the President and Provost in the fall of 2004.
were encouraged to get faculty involved with the Higher Education Day on
h. The FSEC will follow up on the questions about money transfers for faculty who serve on the IRB and the status of an appeals process.
All senators are to submit nominations for their
academic unit by
j. The Faculty Affairs Committee will prepare recommendations to present to the Senate concerning Phase I report issues.
k. The Governance & Operations Committee will complete the proposed amendments to the Senate Bylaws for submission to the Senate.
l. The Finance Committee will submit the approved proposal for wording change in the UAB Sick Leave Policy. This committee will proceed with preparing a survey to be distributed to the faculty using the email listing of faculty in academic units.
m. Academic Units scheduled to present Phase III reports will present these reports at the March Senate meeting.
14. Review of Action Items from the January 13, 2004 Meeting
Secretary reported a summary for the Part B of the Phase II reports to the FSEC
b. The FSEC is continuing to work with the Provost to establish links between the Senate and the reports from University-wide committees relevant to the Senate.
Senate FSEC has pilot tested the electronic elections process and the process
is to be implemented
FSEC is preparing to present suggestions to President Garrison concerning
faculty recognition methods at the
15. Written Materials Distributed to Senators at Meeting
a. Agenda – February 10, 2004 meeting
b. Minutes – January 13, 2004 meeting
c. Introduction to Diversity at UAB – proposed outline for training workshop
d. UAB Administrator Reviews – 2003 – Dean/Library Directors – Response Rate for Each Academic Unit – 2000 rate in comparison with 2003 rate.
e. Faculty Senate Elections – Nominations Status by Academic Unit
f. Finance Committee report
The meeting adjourned at
Minutes prepared by Pat Greenup, Secretary of the Faculty