University of Alabama at Birmingham

The Faculty Senate Meeting

Minutes of Faculty Senate Meeting

January 13, 2004

7:30 – 9:30 A. M.

Location: HUC Meeting Rooms 411-412




Present: Dr. John Smith (Chair), Dr. Tim Heaven (Past-Chair), Dr. Pat Greenup (Secretary), Dr. John Wittig (Parliamentarian), Dr. Carol Garrison (President), Dr. Eli Capilouto (Provost)


Senators: Dr. Peter Anderson, Dr. James Broome, Dr. Alison Chapman, Dr. Edwin Cook, Dr. James Davidson, Dr. Susan Davies, Dr. Adam Gordon, Ms. Sara Grostick, Dr. Louis Justement, Dr. Lynn Kirkland, Dr. Timothy Kraft, Ms. Jennifer Long, Dr. Joe March, Dr. James Martin, Dr. Warren Martin, Dr. Bruce McComiskey, Dr. Jiri Mestecky, Dr. Stephen Moser, Dr. Jacqueline Moss, Dr. Beverly Mulvihill, Dr. William Ogard, Dr. Alan Randich, Dr. Linda Reed,  Dr. Donald Urban


Alternate Senators: Dr. Madelyn Coar, Dr. Zoe Dwyer, Dr. Clyde Guidry, Dr. E. Jay Harris, Dr. Russell Kirby, Dr. David Ku, Dr. Debra Laken, Dr. Mark Lockhart, Ms. Heather Martin, Dr. Cheryl Palmer, Dr. Jay Smith, Dr. Joseph Telfair, Dr. Kenneth Tilashaliski


Guests: Ms. Lesley East, Mr. James Lowery, Ms. Sheila Moore, Dr. Rose Scripa, and Dr. Mike Wyss


Agenda Items


1.      Call to Order


Chair John Smith called the meeting to order at 7:35 A. M. A quorum was present.


2.      Recognition of Guests


The guests in attendance were from the University community.


3.      Adoption of Minutes of December 13, 2003 Meeting


The minutes of the December 13, 2003 meeting were approved as distributed.


4.      Chair of the Faculty Report - Chair John Smith updated the

      Senate on the following activities: (1) Dean performance evaluations – Deans

      received numeric and comments reports on January 7, 2004 and numeric reports

      will be distributed to Faculty by unit on January 22, 2004;  (2) President Garrison

      and Provost Capilouto have encouraged Deans to present their proposed goals and

      scorecard metrics to the Faculty of their academic units; (3) SACS accreditation –

      The Compliance Plan and Quality Enhancement Plan working groups are

      progressing with assigned tasks; (4) Academic Unit Reports – Phase III –

      Faculty Governance questions distributed; (5) Provost Capilouto has reported that

      no grievances were filed during September 3 – December 5, 2003; (6) Economic

      Rules Committee is meeting to develop economic rules as framework for decision

      making in the future; (7) University-wide committees updated information will be

      shared with Faculty Senate; (8) Higher Education Day will be February 26, 2004

      and Faculty are encouraged to participate; (9) Faculty are encouraged to support

      Higher Education Partnership that works with the UA System and UAB lobbyists;

      (10) Senators were reminded to submit nominations for Chair-elect and Secretary

      positions by January 16, 2004 and Chair Smith reported that the Faculty

      Senate elections process will be completed using electronic voting during March

      2004; (11) Senator Debra Laken has been appointed to the Academic Standards

      Committee and the Faculty Athletics Committee; (12) Chair Smith is a member of

      the UAB Naming Committee and will

      periodically report to the Senate; (13) Chair Smith reported

      Dr. Reynolds retired in December 2003.


5.      Dr. Matalon – Interim Vice President for Research


Dr. Matalon presented an overview of UAB’s Institutional Review Board (IRB) activities. Topics addressed included: (1) Why we need an IRB; (2) What is the IRB; (3) Mission and Purpose of IRB; (4) Process for submission of grant proposals; (5) When IRB is required; (6) Tracking log for a proposal; (7) Importance of the IRB website as a resource of information for Faculty; (8) Directors and staff affiliated with IRB were identified; (9) Description of types of reviews and time required for response by IRB; (10) Update on the IRB response to six recommendations from the IRB Task Force Report from October 2003. Faculty are encouraged to visit the UAB Research web page at http://main.uab.edu/show.asp?durki=696


           And the IRB web site at


           Dr. Matalon’s PowerPoint presentation will be posted on the

           Faculty Senate web page in the presentations drop down

           area at



  1. Faculty Senate Standing Committees


      No committee reports were presented; however, all of the committees are

      continuing work that was initiated prior to the Holidays.


  1. Academic Unit Reports – Senators for these academic units: Natural Sciences & Math, Nursing, Public Health, Optometry and Social Behavioral Sciences submitted reports concerning current practices related to periodic review of

      tenured faculty over and above the merit review process and the interest of faculty

      to be involved in Faculty Senate conducted evaluations of identified academic

      administrators. These Phase II reports for all of the academic units will be

      summarized and review by the Senate’s Executive Committee and decisions make

      for follow up discussions and actions by the Senate. Chair Smith indicated that the

      Phase III reports will focus on Faculty Governance and that information from

      Phase I, II and III will be used to identify best practices in each of the academic

      units. The information developed by the academic units will be the basis of future

      Faculty Senate discussions and activities.


  1. Open Forum – Questions or comments from Senators included: (1) Progress report on STEPS implementation; (2) Need for all Faculty members to have BlazerID and strong password, any Faculty needing to obtain BlazerID and password should visit

            https://chambord.dpo.uab.edu/blazerid.html#form in

            preparation for STEPS implementation; (3) Concerns about recognition for

            research activities and UAB researchers; President Garrison described ongoing

            activities to recognize UAB researchers and requested that suggestions be

            submitted that would enhance recognition of investigators, their research and



  1. Announcements


    1. The next Faculty Senate meeting is February 10, 2004.
    2. The academic units scheduled to report on Phase III questions (Faculty Governance) are Joint Health Sciences, Arts & Humanities, Business, Dentistry, and Education
    3. Dr. McClintock, Interim Dean of the Graduate School and DeeDee Bruns, Director of Enrollment Management will speak at the February Senate meeting; Dr. Matalon will summarize his report on IRB activities.
    4.  President Garrison and Provost Capilouto will speak at the March Senate meeting
    5. Mr. David Fine and Dean Will Deal will speak at the April 13, 2004 Senate meeting.





  1. Review of Action Items from January 13, 2004 Meeting


    1. The Executive Committee will review and summarize all of the Phase II reports and discuss at the January 28, 2004 meeting of the Executive Committee. These reports will be reviewed to identify best practices.
    2. The Phase III questions will be distributed to the Senators as an electronic file.
    3. The Executive Committee will follow up on the University-wide committee reports and determine which committees should have Senate representatives according to the Senate bylaws.
    4. Faculty will be notified prior to the Senate elections that the process will be completed electronically this March.
    5. The FSEC should prepare to respond to Dr. Garrison’s request for suggestions on how to improve recognition of faculty accomplishments.


  1. Review of Action Items from December 9, 2003 Meeting


    1. The Faculty Senate Executive Committee (FSEC) needs to identify the Phase I reports concerns that are being addressed by the Senate Standing Committees.
    2. The FSEC did receive information at the January 6, 2004 meeting with President Garrison and Provost Capilouto concerning “in-house seed grants” and this information needs to be conveyed to the Senators.
    3. Linda Reed – Chair of the Senate Finance committee is following up on the concerns about the Sick Leave Policy language.
    4. The FSEC did request that the Senate be notified when the next Benefits Committee meeting is to be held. President Garrison indicated that the Senate would be informed of the meeting schedule.
    5. The FSEC has not yet discussed the question about “tenure time out” and this is on the agenda for the January 28, 2004 FSEC meeting.


      12.  Written Materials Distributed to Senators at Meeting


a.         Agenda – January 13, 2004 meeting

b.        Minutes – December 9, 2003 meeting

c.         Memo from Provost Capilouto to UAB Deans and Library Directors concerning Planning Meetings

d.        Listing of Programs Eliminated at UAB during 1976-2003

e.         Higher Education Partnership Update

f.          Phase III Questions – Faculty Governance Practices


13.  Adjournment


              The meeting adjourned at 9:15 A.M.


                  Minutes prepared by Pat Greenup, the Secretary of the Faculty.