Minutes of FSEC
I. Attending: Ted Benditt, John Smith, Pete Anderson, Warren Martin, Tim Kraft, Jeff Engler, Gary Sapp, Pat Greenup, Madelyn Coar – Alternate for Mike Wyss/FPPC Ex-Officio, Stephanie Belcher.
II. Chair’s Report and Discussion Topics
· Chair Benditt reported to the FSEC the completion of the Orientation session for the incoming chairs of the Senate standing committees
I. Attending: Ted Benditt, Warren Martin, Gary Sapp, Jeff Engler, Pete Anderson, Pat Greenup, Stephanie Belcher
II. Incoming chairs had received annual reports and selected sections of the Appendix D describing the roles and responsibilities for the chairs during the 2004-2005 term
III. Secretary Greenup reviewed the developmental process for the “job descriptions” for officers and all titled positions related to the Senate (most information from the Bylaws with additions generated by Secretary and the Governance & Operations Committee during 2003-2004 as the Bylaws were reviewed and amended) and the timeline by week for the major activities needed to support the Senate’s activities and the information from Appendix D.
IV. Activities for the coming year by each of the standing committees were discussed: FAC – (1) administrator evaluations for President and Provost, (2) Periodic Career Review/Post-Tenure and follow up with Phase II reports summaries – data summary and executive summary; C&R – appeals process related to IRB and CIRB, Governance & Operations – definition of process for Senate Liaison/Senators and development of structure for improving communications to and from Senators to constituents; Finance – Health Benefits and the issues related to the APC and the financial management process; the Chairs will review the annual reports and determine the goals for each committee as they plan meetings with the membership of each of the committees
V. Secretary Greenup discussed the need for minutes/records of Standing Committee activities and decisions; the need to plan activities in advance so coordination with Stephanie Belcher can occur as feasible and in a cost effective manner; meeting schedules; use of faculty email lists and the requirements for approval for use and the need to carefully monitor the use of the distribution lists by academic units and not as a total mailing list – need to keep Chair and Secretary informed of the planned uses of the BlazerID listings
VI. Past-Chair Smith recommended that the Senate purchase several copies of the book “Post-Tenure Faculty Review and Renewal-Experiences from the American Association for Higher Education to support the FAC activities related to periodic career review for post tenure faculty. Secretary Greenup will forward this ordering information to Stephanie Belcher.
· Chair Benditt requested a report from Past-Chair Smith and Secretary Greenup on the status of the Senate review of the Provost’s recommendations for changes to the Section 2.0 and Appendix A of the UAB Faculty Handbook and Policies.
Secretary Greenup reported that the Senate forwarded
the recommendations for changes to the Provost and President in June of 2003
and the materials with recommended changes were forwarded to the Senate on
II. Past Chair Smith and Secretary Greenup met on June 25, 2004 to review the changes made by Provost Capilouto to Section 2.0 and Appendix A. Past Chair Smith and Secretary Greenup recommended to the FSEC that (1) some of the Provost’s changes do require clarification and (2) there is a need to request a total redline document with all of the changes of the Provost’s version so that a comparison of the Senate version and the Provost’s version can more readily be reviewed by the Senators when these documents are returned to the Senate for “ A vote of concurrence or nonconcurrence with rational for nonconcurrence.” Therefore is it recommended that the Past-Chair, Chair and Secretary meet with the Provost to obtain clarification on some of the Provost’s changes. This action is needed in order for the FSEC members to be prepared to respond to questions from Senators. A redline version with all of the changes made to the Senate version is to be requested from the Provost.
The FSEC approved a motion to “Hold the vote by the Senate on Section 2 and Appendix A until Appendix B and C are received and that a meeting with the Provost be held to seek clarification on some of the Provost’s changes and to request a total redline version with all changes in the Senate version.” Refer to the document Development of UAB-wide Policies” summary/algorithm presented to Faculty Senate at the September 2003 Senate meeting and attached to these FSEC minutes.
· Chair Benditt reviewed the names and topics of speakers for Senate meetings:
I. July – Dean Will Deal and David Hoidel
II. August – Virginia Gauld, Jim Garland and Jim James – review construction activities on Campus
IV. Future topics suggestions include: Roger Marigson, Research Strategies (suggested speaker Dr. Fallon)- best practices, Research Activities in the Non-Health academic units. Other topics and speaker suggestions should be submitted to Chair Benditt.
· Chair Benditt reported that he would communicate with Provost Capiliouto to clarify the process by which the Senate will be receiving reports from the University-wide committees.
· Chair Benditt presented the request received concerning “Books for Baghdad” and two recommendations were made: (1) that the topic be added to the July Senate meeting agenda with the goal to seek volunteers to coordinate this activity for faculty and (2) that the Senate through the volunteers work collaboratively with the Student Government President to expand the opportunities for this activity on the UAB campus.
Chair Benditt reported that the FSEC should
follow up on the metrics question addressed at the
· Chair Benditt reported to the FSEC that the implementation process for the Senate Liaison activities will be forwarded to the Governance & Operations committee for definition of the process and presentation to the Senate no later than fall term. Governance and Operations will prepare a recommendation for actions needed to improve communications and to identify best practices in academic units that can enhance communications among Senators, constituents and between administrations and faculty within academic units.
Chair Benditt referred to the summary report of
the Phase I issues/reports from the academic units. This summary report needs
to be reviewed by the FSEC and any issues that are still pending need to be
identified and referred to the appropriate Standing Committee. After this
action, then a report to the Senate should be made to notify Senators of the
status of the Phase I issues and follow up actions by the Senate. The
III. Agenda for
Faculty Senate Executive Committee
Meeting With President Carol Garrison
NOTE: In the future when preparing the agenda for the
FSEC meeting with President Garrison there should be an FYI section included if
the Senate has forwarded/delivered via the Senate tracking process any official
requests to the President/Provost. There have been no “Senate requests for
actions” submitted to the President/Provost since
DRAFT – DRAFT - DRAFT
UAB Faculty Senate Meeting Agenda
Penthouse CR1 A. M.
Senate Meeting –
of the University Address – President Garrison –
c. Diversity Awareness Education – requirement of all UAB employees to begin in August
d. Faculty Senate now is the official host for the Faculty Resources web site – access via the Senate and the UAB.EDU main page – submit suggestions to Stephanie Belcher
V. Handouts – FSEC Meeting
a. Agenda for June 30, 2004 meeting
Minutes of the
I Reports Summary – Update
from Provost Capilouto –
from Dr. Kelly Gregg concerning Jacksonville State University Books for
VI. Action Items for
a. Secretary Greenup will forward book- ordering information to Stephanie Belcher.
Greenup will forward the links for I.D.E.A. so that copies of the administrator
evaluation process and sample can be distributed at the
c. Chair Benditt will request a meeting with the Provost to discuss the Provost’s changes in Section 2 and Appendix A. Attendees to include Past- Chair Smith and Secretary Greenup.
d. Chair Benditt will request a total redline version of Section 2 and Appendix A from Provost.
e. Chair Benditt will request information from Provost concerning the process for the Senate to receive University-wide committee reports.
The topic “books for
topic “metrics – work environment” is to be placed on the agenda for the
of the University-wide scorecards are to be distributed to all Senators at the
i. The Senate Liaison implementation process is assigned to the Governance & Operations Committee and the committee is requested to prepare this plan and discuss actions to identify best practices of communications within and across academic units to enhance shared governance and the flow of information among faculty and between faculty and administrators.
The FSEC members are to review Phase I summary report –
Minutes prepared by Secretary Greenup –