Minutes – FSEC
Meeting – December 17, 2003
John Smith, Ted Benditt, John Wittig, Pam Murray, Mark Lockhart, Gary
Sapp, Pat Greenup, Beverly Mulvihill, Mike Wyss, Linda Reed and Stephanie
for January 13, 2003
Discussion of items related to the
Chair Smith thanked the members of the FSEC for
a great 7 months and looking forward to the January to June Senate term.
Economic Rules Committee – Faculty/Senate
members will be Chair Smith, Mike Wyss, and Henry Panion. These meetings will
occur in January and February and the goal/outcomes are not yet defined. The
FSEC will receive information that is not declared restricted.
Higher Education Day – the Senate needs to take
a more active role in encouraging faculty to participate on February 26, 2004.
Higher Education Partnership – Chair Smith will
be recruiting medical school faculty and Dean McWilliams will be recruiting
faculty from academic affairs units.
Mike Wyss suggested that the Chair of the Auburn
faculty senate be invited to speak to the UAB Senate.
The draft agenda for the meeting
was reviewed and finalized as follows:
Faculty Senate Meeting- January 13, 2004
Center Great Hall A&B-7: 30-9:30 A.M.
of Minutes – December 9, 2003
Sadis Matalon – Vice President for Research
6. University of Alabama Faculty Senate – Dr.
John O. Mason
Standing Committee Reports
& Research – Senator Murray
Affairs – Senator Telfair
and Operations – Senator Mulvihill
– Senator Linda Reed
Policies and Procedures – Past-Chair Tim Heaven
Science and Math – Senator
– Senator –
Health – Senator
and Behavioral Sciences – Senator
Senate Meeting – February 10, 2004
- HUC A&B
Unit Reports – Phase III Questions - February Senate Meeting – Joint
Health Sciences, Arts & Humanities, Business, Dentistry, Education
Education Day – February 26, 2004 – Montgomery
Senate Meeting – February – Mr. David Fine and Dean Will Deal; Lloyd
Hillman, UAH Faculty Senate Chair; March 9, 2004 – Provost Capilouto
Senate Meeting – April – Deedee Bruns, Director of Enrollment Management
and Dr. James McClintock, Interim Dean of Graduate School as speakers.
for FSEC Meeting with President Garrison – January 6, 2004.
The listing of topics on the Agenda
for the December 17, 2003 FSEC was discussed. Chair Smith described the “format
of the expanded agenda that is to be submitted to President Garrison and
Provost Capilouto after the President approves the agenda for future FSEC
meetings. This expanded format includes a narrative or “cliff notes” version to
share background information about each agenda item. Chair Smith will prepare
the expanded agenda for the President. This will not be distributed to the
members of the FSEC to avoid restricting members’ discussion. The following
draft agenda was outlined by the Secretary and reviewed by Chair Smith. Chair
Smith will forward this agenda to President Garrison.
DRAFT – DRAFT-
Submitted to President Garrison for Approval
Executive Committee Meeting
Agenda – January 6,
to Provost Capilouto for Support of Faculty and Senator Involvement in the
future Strategic Planning activities in academic units
Benefits Committee Meetings (Timelines, Plans, and Faculty Involvement)
on the Search Process for the Vice President of Medicine
Timeline for the developing a plan for the new building for Social &
for Faculty Research Funding from UAB resources
6. Economic Rules Committee (Purpose, Goals)
of Economic Rules to Productivity Metrics/Strategic Plan
on University-wide Committees Reporting
Practices from one school to another school (Senate will address)
Discussed – Summary of Discussion – Action
III questions – the December 6, 2003 draft was reviewed and suggestions
for changes were made by Secretary Greenup and reviewed by Chair Smith.
The revised listing of Phase III questions is:
Phase III Questions – Academic Unit
Reports to Faculty Senate
Faculty Governance Practices
the faculty governance-related standing
committees in the academic unit.
faculty group(s) in your academic unit formally reviews:
a. Faculty Policies and Procedures
b. Faculty Promotion and Tenure
Management of Your Academic Unit
d. Curriculum & Teaching
e. Research Development and Associated Costs
the academic unit/school have a Faculty Handbook? Yes___No___
departments in your academic unit/school have a faculty
handbook? Yes___ No___
is the procedure for the formal faculty review of Policies and Procedures
by your academic unit/school and departments?
what frequency does your academic unit committee review the academic
unit’s faculty handbooks and policies?
is the role of your elected senators in the governance structure of your
is the role of the faculty in the strategic planning process in the
- Does a
faculty group in the academic unit periodically review updated changes for
the currently approved UAB Faculty Handbook and Policies posted at http://main.uab.edu/show.asp?durki=29493
- Does a
faculty group in the academic unit periodically review the updated changes
for the currently approved You & UAB Handbook posted at
– wide committees – Chair Smith reported that he and the Provost have
discussed the plans for monitoring the activities of these committees.
Provost Capilouto will review this topic at the January 6, 2003 FSEC
meeting. Chair Smith reported that he has suggested the following data
elements as important to the Senate: purpose, chair, membership, current
activities/goals, who the chair reports to, when are reports submitted,
and how is follow up tracked
Discussion of this item indicated
that the Senate should also request the “charge” to each of the committees.
Additionally, the Senate is concerned with the process by which the Senate will
receive reports relevant to the duties described in the Senate bylaws.
& Research Committee recommendations will be discussed at the January
28, 2004 FSEC meeting. Chair Murray will prepare the recommendations to
be distributed to the members of the FSEC prior to the January 28
Reports – Chair Smith indicated that the reports have been received for
the deans. Chair Smith, Chair-elect Benditt, Secretary Greenup, and Chair
of the Faculty Affairs Committee Telfair will meet on December 22, 2003
to complete the review process and prepare the plan for distribution of
information about process and the release of the reports to the deans,
the President, Provost and then to the faculty in the appropriate
academic units. Chair Smith reviewed with the FSEC the rationale for the
review process by the Chair, chair-elect, secretary and chair of FAC.
of Senate office associate at the FSEC meetings with the President. Chair
Smith will discuss this with President Garrison.
The Senate has received notification of the
appointment of Senator Debra Laken to the Athletic Advisory Committee and the
Academic Standards Subcommittee.
Phase III Reporting Dates for Academic Units –
Senate meeting – JHS; AH; Bus; Dent; Edu
Senate meeting – Eng; HRP; LHL; Med; MSL
Senate meeting – NSM; Nursing; Opt; PH; SBS
Senate meeting – Phase I, II, and III status reports
Sick Leave Policy – what is to be the follow up
for the discussion at the December 9, 2003 Senate meeting? Will this topic be
addressed by the Finance Committee or referred to the FPPC?
Status of Phase I –academic unit concerns –
which items are under review by the C&R, FAC, and Finance committees?
What is the approval process required for Senate
to get permission for use of BlazerID email listing for faculty? Can the
Finance Committee obtain the list to do a faculty survey related to health
Does the Senate plan to do any follow up related
to Derrick Green’s report to the Senate on December 9, 2003?
What is to be the election process for
“senators-at-large” in May? Will the FSEC propose a process or what action is
needed prior to May? What are to be the duties of the senators at large?
Is the Senate concerned about the topic – “term
limits for academic administrators?”
Linda Reed’s term as a senator is ending in May.
Will the FSEC plan to ask Linda Reed to continue to serve as the senate
representative to the Fringe Benefits Committee?
Topic of “tenure time out” was raised at the
December 9, 2003 senate meeting. Does the FSEC wish to refer this topic to the
FPPC? This was a suggestion by Dr. Scripa because the Section 2.0 of the
Faculty Handbook does not currently address this topic.
Does the FSEC wish to recommend to the HRM
director that the enrollment period for the flexible spending accounts be
reopened for current subscribers in order to receive the newly approved
Minutes Prepared by Secretary Greenup, December 18, 2003