John Smith, Ted Benditt, Pat Greenup, Joesph Telfair, Tim Heaven, Gary
Sapp, Mike Wyss, Linda Reed, John Wittig, Pam Murray
Agenda for December 9, 2003
Faculty Senate meeting
Faculty Senate Meeting- December 9, 2003
Center Great Hall A&B-7: 30-
of Minutes November 11,2003
Carol Garrison, Updates and Q&A
6.Derrick Green, President, UAB Student
Standing Committee Reports
& Research Senator Murray
Affairs Senator Telfair
and Operations Senator Mulvihill
Senator Linda Reed
Related Professions Senator Bill Ogard
Hill Library Senator Martha Verchot
Senator Peter Anderson
Sterne Library- Senator Heather
Health Sciences Senator Louis Justement
Senate Meeting January 13,
2004- HUC A&B
Unit Reports January Senate Meeting Natural Science & Math;
Nursing, Optometry, Public Health, Social & Behavioral Sciences
Education Day February 26,
Senate Meeting March Vice President Sadis Matalon
Senate Meeting February Mr. David Fine and Dean Will Deal
Senate Meeting March Provost Capilouto
for December 3, 2003
FSEC with President and Provost meeting
Meeting with President Garrison
December 3, 2003
fees follow up
Outlook for 2004 2005
Planning Process Planned meetings and the role of senators & faculty
at the academic unit level
Senate use of Blazer ID faculty listings for Senate-related activities
Senate Web site informational item
Senate new correspondence routing process informational item
for faculty member to serve on search committee for HR director position.
Chair Smith will contact Bettye Wilson, SHRP to determine if willing and
able to serve on this search committee.
Smith will contact Dr. Garrison to determine if it is acceptable for the
Senate Office Assistant to attend the FSEC with the President meetings.
future FSEC meetings, Stephanie Belcher will attend the meetings to
assist with recording of minutes and follow up actions needed and to be
better informed about issues and topics before the Senate.
Smith reported that he and Pat Greenup met with Dr. Scripa to discuss the
process for recommendation of promotion for Senate Office Assistant I to
Office Assistant II. Dr. Scripa will talk with Provost Capilouto.
elections process in February and March will be done by electronic
process. Secretary Greenup and Stephanie Belcher will move forward to
develop a process that assures faculty privacy and confidentiality in
their voting designations. A report will be given to FSEC and senators as
soon as a process is developed and to identify any barriers if such
on Intercollegiate Athletics COIA Chair Smiths decision is that this
topic does not need to be addressed at this time.
status of the appointment of Senator Debra Laken to the Athletics
Advisory committee is pending.
Smith reported that Provost Capilouto would present information about the
Provosts line item in the UAB budget at the March 9 senate meeting.
committees Stephanie Belcher will call specific committees on the
listed of University-wide committees to learn the current status of
activity, when the next meeting is scheduled and who is the current chair
of each identified committee. This information will be discussed at the
FSEC meeting with the President and Provost at the December 3, 2003 meeting. The FSEC is
continuing the process to identify current information to support
updating the Senate Bylaws and to accomplish the goal proposed at the
September 4, 2003 FSEC meeting with President Garrison and Provost
Capilouto to optimize a reporting structure for the committees of
interest to the Faculty Senate.
FSEC minutes will be reviewed by Chair Smith and Chair-Elect Benditt and
then posted on the Senate web site. Senators will be notified that the
FSEC minutes are posted within a week after the FSEC meetings.
Greenup reported that in the future the Summary Minutes forwarded to the
UAB Reporter within 48 hours following a Senate meeting would have DRAFT
Summary Minutes for the title.
Smith reported that Provost Capilouto would present at the March Senate
Smith reported that John Mason, the Tuscaloosa Campus Faculty Senate
Chair would speak to the Senate at the January 2004 meeting.
Smith reported that Lloyd Hillman, the UAH Faculty Senate Chair would
speak to the Senate at the February 2004 meeting.
of Recommendations forwarded by Faculty Senate to Provost Capilouto:
·President Garrison has forwarded Approval for
the recommendation concerning Archival of the Handbook process. This
recommendation was approved on November
·The Section 2.0 and Appendices A, B and C are
still under review by the Subcommittee appointed by Provost Capilouto.
·The Senate recommendation concerning the faculty
resources icon has been made moot by the implementation of the new icon on the
·The two recommendations concerning a timeline
and template for academic unit handbooks to be brought into compliance with the
revised Section 2 and Appendices A, B, and C is pending until the final
decisions are made for the proposed revisions.
·Policy Review Guideline It is the
understanding of Secretary Greenup that the recommended policy review guideline
has been implemented. The Senate has not received a written response to the
I reports Chair Smith will review the summary document (attached to the
minutes) and determine which issues are to be assigned to the Senate
standing committees for further discussion and possible recommendations
to be submitted to the Senate.
III questions The attached draft was discussed and suggestions
submitted for revisions. Secretary Greenup will revise the proposed
questions and forward to Chair Smith, Chair-elect Benditt, Joseph Telfair
and Mike Wyss for further review and refinement. These questions must be
ready for distribution to Senators at the January 2004 meeting so as to
begin the Phase III reports at the February meeting.
II reports form academic units will be summarized and presented to the
FSEC when all units have completed their reports to the Senate. This
summary of information will be used to support a Senate goal identified
at the July 1, 2003 FSEC meeting with President Garrison and Provost
Capilouto to support an annual evaluation system for all faculty across
all academic units.
Report from Chair Smith concerning IDEA reporting to Deans
Dr. Smith summarized
the Faculty Senates current performance survey of Deans and Library Directors
for all academic units, except Joint Health Sciences, School
of Medicine, School
of Dentistry, and Natural Sciences
and Mathematics.He indicated that the
Faculty Senate has conducted administrative surveys previously.These paper based surveys were problematic
because of low response rates and considerable time expended to assemble a
complete faculty list, mail the surveys, summarize the results, and distribute
the findings.An electronic means of
survey was chosen, and the Individual Development and Educational Assessment
(IDEA) Center at Kansas State
University was chosen as the coordinating agency.President Garrision sent a letter to each
member of the faculties engaged in the survey of their Deans and Library
Directors stating the purpose of the survey and encouraging faculty
participation.A survey was distributed
by IDEA to each faculty member on October 18, and the surveys were to be
completed by November 15.These surveys
are aggregated and summarized by IDEA.
The summaries will be returned to the Faculty Senate by mid-December.Each summary will be reviewed by the Faculty
Senate Chair, Chair-Elect, and Secretary, as well as the Chair of the Faculty
Affairs Committee.This review assures
that there are no breeches of faculty confidentiality and no reporting
ambiguities.The surveys will then be
sent by IDEA to each Dean and Library Director for their review.Any reporting problems detected must be
reported to the Chair of the UAB Faculty Senate within two weeks.Following this time, the survey results will
be distributed by IDEA to the faculty members of the various academic
units.At that time, the materials will
be also sent to the Provost and the President.
Secretary Greenup prepared these minutes November 26, 2003.