I.                    Attending: Chair Ted Benditt; Past-Chair John Smith, Secretary Pat Greenup; Gary Sapp; Joseph Telfair; Jeff Engler; Mike Wyss; Tim Kraft; Stephanie Belcher

II.                 Minutes Approval: Minutes of the November 17, 2004 FSEC meeting and the November 9, 2004 Senate Meeting were approved as distributed.

III.             Draft of Agenda for January Senate Meeting – January 11, 2005

Hill University Center – Great Hall A and B


  1. Call to Order
  2. Recognition of Visitors – Please Sign Attendance Roster
  3. Approval of Minutes – December 14, 2004 Meeting
  4. Chair Report
  5. Acting Provost Capilouto – SACS Update (Note: Dr. Kurata will be asked to discuss the QEP for the February meeting; Dr. Marchase will be asked to speak for the March or April meeting)
  6. Senate Standing Committees
    1. Curriculum & Research – Senator Jeff Engler
    2. Faculty Affairs – Senator Gary Sapp
    3. Governance & Operations - Senator Beverly Mulvihill
    4. Finance – Senator Warren Martin
    5. Faculty Policies and Procedures – Past-Chair Smith

·        Tenure Clock Stoppage Policy

  1. New Business
    1. Faculty Senate Representatives to University-wide Committees
  2. Open Forum
  3. Announcements
    1. Next Senate Meeting – February 8, 2005 – Hill University Center A&B
    2. Nominations for Chair-elect and Secretary due to Senate office by January 31, 2005.
    3. Nominations for Senators and FPPC Representatives are due to the Senate office by February 23, 2005.
    4. Board of Trustees Meeting – UAB Chair of Faculty Presentation – February
    5. Higher Education Day – March 3, 2005


IV.              DRAFT Agenda – FSEC Meeting with President Garrison – January 4, 2005


a.       President Interaction With Faculty Groups – Can the FSEC Offer Suggestions?

b.      Update for Job Descriptions (President, Deans, and Department Chairs)

c.       Scorecard Issues

d.      Current Relationship Between SRI and UAB


V.                 Topics Discussed by FSEC


a.       BOT meeting in February 2005 – Chair Benditt requested suggestions for topics to be included in the presentation to be given to the BOT.

b.      SACS visit in March 22-24, 2005 – Chair Benditt described what he thinks will be the process followed by the site visitors.

c.       Senate Elections Process – Secretary Greenup reviewed the Elections Materials –Directions for the 2005 spring process. See the attached materials for the Senate and for the FPPC. Chair Benditt will communicate with Dr. Sarah Culver to determine interest in being a nominee for Chair-elect and Past–Chair Smith will communicate with Dr. Joe March to determine his interest in being a nominee for Chair-elect. All FSEC members were encouraged to consider possible nominees and to communicate with them to encourage at least two nominees for each of the positions of Chair-elect and Secretary.

d.      Chair Benditt and Secretary Greenup will meet on December 20, 2004 to finalize the Section 2.0 and Appendices A, B and C to be forwarded to Provost as the Senate approved versions of the documents.

e.       Tenure Clock Stoppage Policy is on the agenda for discussion at the December 17, 2004 FPPC meeting.

f.        Course Grade Distribution policy draft from the Provost is on the agenda for the FPPC meeting on December 17, 2004.

g.       The Senate list serve will be discontinued at the end of December as part of the UABDPO mainframe shutdown/forwarding migration process.

h.       Status of Effort Reporting Education Program – Chair-elect Pete Anderson has been conducting a series of education sessions and this process will be completed by the end of December.

i.         Administrator job descriptions for deans, department chairs topic has been placed on the agenda for the FSEC meeting with President Garrison for January 4, 2005.

j.        FSEC members’ attendance at the new student computer system planning sessions – the sessions attended by several FSEC members were not productive or useful for evaluation of the future outputs or expectations of the new computer system.



VI.              Topics Deferred to January 26, 2005 FSEC Meeting


a.       Senate Liaison process implementation – Governance & Operations proposal

b.      Academic calendar – Open Forum topic from December 14, 2004 Senate meeting

c.       Periodic career review process – FAC Chair Sapp will prepare a report for FSEC

d.      Department Chair evaluation process – need survey of current evaluation processes; need input about SACS requirements concerning administrator evaluations; Senate budget; review of performance for academic administrator in Provost office; IDEA process for department chairs; FAC Chair Sapp will prepare a report (procedure, principle, outcome and mechanism of reporting of information)

e.       Effort reporting for adjunct faculty; number of adjunct faculty and number of non-tenure earning track in comparison with tenure-earning and tenured faculty positions; number of tenure slots and how these positions are used for research and teaching assignments as related to meeting metrics goals; trends for increasing number of non-tenure earning track positions in academic units

f.        Standing Committee status of work defined in June 2004 – status report and work that needs to be completed by May 2005 Senate meeting.

g.       Communication of Information to Faculty- from Senate; and within academic units via the administrator channels


VII.           Action Items from FSEC Meeting 12-15-04


a.       Chair Benditt and Secretary Greenup will prepare the Senate approved version of Section 2.0 and Appendices A, B and C to be forwarded to Acting Provost.

b.      Secretary Greenup will prepare IDEA message alert to be distributed to faculty indicating that summary results will be delivered to faculty.

c.       Chair Benditt will prepare letters to Faculty and to Chancellor when the IDEA reports are to be distributed in January 2005.

d.      Secretary Greenup will request Stephanie Belcher to change the draft status of the approved FSEC minutes for the 11-15-04 meeting and for the November 9, 2004 Senate meeting from draft to approved and then post and file.




VIII.        Action Items from the November 15, 2004 FSEC Meeting


      All action items were completed prior to the December 17, 2004 FSEC  



IX.              Handouts Distributed at the FSEC Meeting – 12-14-04


a.      Agenda for Meeting – 12-15-04

b.      DRAFT Minutes of the November 9, 2004 Senate meeting.


X.                 Announcements


No announcements were introduced.



XI.              Adjournment


The FSEC meeting was adjourned at 1:45 p.m.


XII.           These minutes were prepared by Secretary Greenup on December 18, 2004.