Committee meetings must be held at least once a year until a student's fourth year in the program, at which time meetings must be every 6 months. Meetings can be held with more frequency, if needed or desired by the student and/or mentor.

The student and mentor (or chair, if different from the mentor) must provide minutes from every committee meeting using the GBS approved form (click here for form). Student completes a portion of the form; the mentor/chair finishes the minutes and makes sure the forms are returned to the Theme office either via email ( or in person (Shelby 120c).