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CODES E/M OUTPATIENT – Level 4 - DOCUMENTATION REQUIREMENTS

1995 Guidelines

 
NEW
99204

Must have all 3 components: Hx, Ex, MDM
Faculty to be present during critical portions

ESTABLISHED
99214

Must have 2 out of 3 components: Hx, Ex, MDM
FAculty to be present during critical portions

History Comprehensive =
• Chief Complaint
• Extended HPI (4+)
• Complete ROS (10 systems)
• Complete PHM, PFH, SH (at least one element from all hx areas 1 each)
Detailed =
• Chief Complaint
• Extended HPI (4+)
• Extended ROS (2-9 systems)
• Pertinent PHM, PFH, SH (1 of the hx areas)
Exam Comprehensive = Multisystem =
• At least 8 or more orgam systems
Detailed =
• Up to 7 organ systems body areas
Medical Decision Making Moderate =
• Multiple number of diagnoses or management options considered
• Moderate amount or complexity of data reviewed
• Moderate risk complic/ morbidity/ mort
• Problems should be moderate to high severity.
Moderate =
• Multiple number of diagnoses or management options considered
• Moderate amount or complexity of data reviewed
• Moderate risk complic/ morbidity/ mort
• Problems should be moderate to high severity.
Time Approximately 45 minutes Approximately 25 minutes

Additional Resources from CMS:

http://www.cms.hhs.gov/medlearn/Teaching-Physician-Brochure-9-29-04.pdf

http://www.cms.hhs.gov/medlearn/mrnp-guide.pdf

Faculty Documentation:

Any of the below would work, it doesn't matter what the level is as long as the resident has captured all the required elements for a specific level, i.e., appropriate level of history, exam and medical decision making.

Initial Visit: "I saw and evaluated the patient. I reviewed the resident's note and agree, except that picture is more consistent with pericarditis than myocardial ischemia. Will begin NSAIDs."

Initial or Follow-up Visit: "I saw and evaluated the patient. Discussed with resident and agree with resident's findings and plan as documented in the resident's note."

Follow-up Visit: "See resident's note for details. I saw and evaluated the patient and agree with the resident's finding and plans as written." Or "I saw and evaluated the patient. Agree with resident's note but lower extremities are weaker, now 3/5; MRI of L/S Spine today."

Unacceptable Documentation:

"Agree with above", "Reviewed and Agree", "Discussed with the resident, agree", "Seen and agree", "Patient seen and evaluated".

 

Karen Boland, RN, CPC
Manager Reimbursement DOM
Univ. Alabama Health Svcs. Foundation 205-801-7943 kboland@uabmc.edu