Student Data

The Office of Institutional Effectiveness and Analysis produces student data in the following categories. Most of these reports are based on data collected on the Census Date each term. For fall and spring terms, the Census Date is the Monday following the drop/add deadline. (See the academic calendar for specific dates.)

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Enrollment

  • IE&A generates a number of reports that show an unduplicated count of students enrolled at a certain point in the semester.
  • Reports include headcount enrollment by many different data elements, such as school, major, source, gender, race/ethnicity, level, or class.


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Credit Hour Production

  • Credit Hour Production is a measurement of instructional activity calculated by multiplying the credit hour value of each class section by the number of students enrolled in the class.
  • For example, a three-hour class with 25 students enrolled generates 75 credit hours.
  • The DMD, MD, and OD programs at UAB do not generate credit hours.
  • IE&A generates CHP reports each term for school, department, and level.


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Retention/Graduation Rates

  • Retention and graduation rates are measurements of student persistence during their collegiate experience—to the next term, to the next year, and to completion of a degree.
  • Cohorts are generally first-time, full-time freshman.


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Degrees

  • Degrees awarded are reported according to a federal year—July 1 through June 30.
  • The reports available here show completions by school, major, level, and other variables.


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Common Data Set

  • The Common Data Set (CDS) initiative is a collaborative effort among data providers in the higher education community and publishers as represented by the College Board, Peterson's, and U.S. News & World Report.
  • The combined goal of this collaboration is to improve the quality and accuracy of information provided to all involved in a student's transition into higher education, as well as to reduce the reporting burden on data providers.
  • The CDS is a set of standards and definitions of data items rather than a survey instrument or set of data represented in a database.
  • Previous versions of the CDS back to 2003 are available here.


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Definition of Terms

  • IE&A reports institutional UAB data to multiple internal and external audiences.
  • Much of that reporting is based on federal requirements and we generally adhere to federal definitions in the interest of accuracy and consistency.