Student Applications

Authorized users may access the Student Applications through an encrypted web connection via the Administrative Systems web page.

Students may access their personal information via the ACCESS system.

The Student Administration and Record System (STARS) is UAB's official student records systems. It was developed in-house in 1982, in COBOL and Natural programming languages and uses IMS and ADABAS databases. The system was upgraded to take advantage of the new accounting structure implemented with Oracle Financials Application in October 2004. STARS encompasses the following components:

Admissions
Registration
Financial Aid
Records & Demographics
Student Accounting
Miscellaneous Receivables
Student web A.C.C.E.S.S.
Registration, enrollment, roster reporting for faculty

Admissions

The STARS undergraduate admissions system and the STARS graduate admissions system are used to track and maintain information on all prospects and applicants except those of the six health professional schools.

Class Scheduling

The class-scheduling component of STARS is used to record and maintain current course information for all undergraduate programs and for all graduate programs other than the three health professional programs. Course information includes course prefix and number, school, department, course title, codes, course description, required labs, credit hours, prerequisites, fee codes, comments, and cross-listings. The class-scheduling component also displays this information for the full academic year, plus instructor, location, class size, times & dates, and print requirements. It also includes class rosters consisting of student number, student name, student class level, student school & major, course credit hours, and course grade. Course section information is provided such as adjusted or current class size availability, actual size or number registered, available seats.

Registration

The registration component of STARS is used by the staff of Records & Registration to register, drop, and add classes for students in all undergraduate programs and for all graduate programs other than the three health professional programs. For each student (indicated by student number) for a given term, the system displays the course number and name for each course, the course call number and department, and the student's status in regard to that course.

Demographics

The demographics component of STARS gives general demographic information on each student such as class level, expected graduation year/term, degree being pursued, school, major, minor, concentration, student type, date of birth, race, sex and citizenship status. It also provides transcript and degree information. STARS contains complete information on all undergraduate students and on all graduate students other than health professional students. Limited demographic information for graduate students in the three health professional programs is periodically uploaded in batch from their separate systems.

Graduate Record System

This component provides additional graduate degree information. The system tracks each graduate student's course work, GPA and status in the program. It also tracks correspondence, faculty committee assignments, applications for degree, candidacy, thesis/dissertation preparation and graduation information.

Student Financial Aid

STARS includes a financial aid award and disbursement component for all undergraduate and graduate students.

Student Accounting and Receivables

This component of STARS encompasses the student accounts receivable for all undergraduate and graduate students, the University Cash Receipts System, and extensive programming applicable to miscellaneous student and non- student accounts receivable.

Web ACCESS to STARS for Students

Students may access their personal information via the WEB using their BlazerID. They can change register for classes, drop and add classes, change their local address and inquire about grades, registration schedules, unofficial transcripts, financial balance and financial aid awards. In addition, students and faculty can view the class schedule for past, present and future terms. Prospective students may view their admission status via the WEB. The URL address is http://www.uab.edu/access.

Student Data Report Center

The Student Data Report Center's self-service page provides access to real-time data from the Student Information Systems for faculty and staff. Reports include downloadable class rosters by section, registration denials by class section, registration headcounts by school, credit hour production, and class schedules by course number of department. The URL is http://www.uab.edu/reports.

How to Apply for Access to STARS

To request access to STARS, users should submit a written request describing the type of access required (e.g. you are an academic advisor, you will be updating class schedules for your area, or you are responsible for course planning for your area) and the general types of information you would like to access. This request should also contain the user's:

Name
Employee
Department
Campus mailing address
Campus phone extension
TUCC LogonID if one has already been assigned(or if not, a statement that you are requesting one).

This request must include the signature of the user's department head, and it should be submitted to Stella Cocoris in the Registrar's Office (HUC 218 Zip 1150, FAX 5-6168), e-mail Stella Cocoris.Each new user will receive a TUCC ACF2 LogonID. The STARS system has online help available in lieu of manuals. If necessary, training can be arranged through Stella Cocoris (ext. 4-8228).