Information Security Update for the Web Based Data Entry System

Due to the changes from Microsoft support for older versions of Internet Explorer (IE), the Intermacs Web Based Data Entry (WBDE) will no longer be supporting older versions of IE (Ver. 8, 9, 10). 

Microsoft has stated that as of January 12, 2016 they will no longer provide security updates or technical support for older versions of Internet Explorer. Because of this, the Information Security Department is requiring that connecting browsers will need to be upgraded to the latest version of browser of IE or the latest version of Google Chrome, or Mozilla Firefox.

These changes will require that our customers will need to either update their systems IE browser to either the latest version of Microsoft IE 11, or install an alternate browser, such as the latest version of Google Chrome, or Mozilla Firefox

While we at Intermacs understand that this may cause some issues with your IT department, these changes are being put into effect to protect the sensitive data being entered by your site and systems from possible vulnerabilities that may be exploited by malware written for unsupported browser versions.

Please note that these changes will take effect on February 29, 2016, after that date, older versions of IE will be blocked from entering data into the WBDE. 

To eliminate any delays in entering data due to browser incompatibilities please contact your specific IT department as soon as possible for assistance in upgrading your web browser.

MDR Notice

The Food and Drug Administration (FDA) has withdrawn the Single Reporter Exemption granted to Intermacs in 2007 and Intermacs has terminated all Medical Device Reporting (MDR) related activities.  Requirements for reporting MDRs can be found on the FDA website,  Participating centers should continue to enter data in the Intermacs web based data entry system as usual.

Site Specific Datasets Are Ready for Download

Since 2011, Intermacs has provided participating centers with datasets of their own data via a request form downloaded from the Intermacs website. Due to significant increase in the number of requests, we have designed a method to more efficiently distribute these datasets. Our programmers and regulatory staff have completed the process for generating quarterly SAS (Statistical Analysis System) site specific datasets automatically for our participating centers for their adult patients. Site Administrators will have the option to download their site’s SAS datasets each quarter in the same manner they obtain the current Intermacs Quarterly Site Reports.

New Web Based Data Entry System!
On June 2, 2014, a new, totally revamped version of the INTERMACS (adults) web based data entry system went live (please see below for a complete description of the details of the new system). During this initial “burn in” phase of the new system, many of you have identified issues (bugs) with both the new log-in system and the data entry system itself. We greatly appreciate your patience during this initial period and we sincerely want to minimize your frustrations. If you have any issues with any aspect of the new log-in process, please contact Chase Lenderman (205-975-3902, or Maceo Cleggett (205-975-3901, If you have any issues with the data entry system, please continue to contact your INTERMACS nurse monitor. We will answer phone calls as soon as possible and we will respond to emails the same day or early the next day. Our goal is to provide the most useful INTERMACS system possible while quickly responding and resolving identified issues. Thank you.

Intermacs/Pedimacs has undergone several changes recently which will be implemented June 1, 2014. The primary change reflects the transition of Intermacs from a research registry to a Quality Improvement registry which we believe will no longer require Informed Consent. Below is a list of changes, new documents and suggestions for a smooth transition. Please contact the Intermacs Data Coordinating Center if you have any questions.

• New Protocol
            The new Protocol 4.0 is to be used for both Intermacs and Pedimacs.

• New Users' Guides
            The Users' Guide has been updated and separated into two Guides,
            one for Intermacs and one for Pedimacs.

• Waiver of Informed Consent and Authorization
            Intermacs has provided a Justification letter describing why we
            believe a waiver of consent and authorization is appropriate for
            the registry

• List of Changes
            A list of Additions and Deletions describing the changes is available.

• Revised Data Collection Forms
            New Intermacs Data Collection Forms are available. Pedimacs Data
            Collection Forms will be available in July.

• New security measures
            A two-factor authentication application which uses a phone or hardware
            token will be used to verify the user’s identity. Instructions will be
            provided to Intermacs members.