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Faculty Handbook-4.2 Vacation Policy
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This section of the Faculty Handbook discusses vacation benefits for UAB faculty members.
4.2 Vacation Policy
Vacation credit for full-time faculty is earned at the rate of 1.833 days per month. Faculty members on twelve-month appointments accrue 22 working days of vacation per year. Faculty members on nine-month appointments accrue 16.5 working days of vacation during the nine-month period of their regular appointment (beginning September 1, 1993) and may accrue an additional 5.5 days of vacation leave if they work under a full-time contract with UAB during the summer or, if they work under less than a fulltime contract with UAB during the summer, may accrue fewer than 5.5 days of vacation leave but at the same rate of 1.833 days per month. It is the responsibility of each dean and library director (a) to define “full-time contract with UAB during the summer” in writing as it applies to his or her school or library and (b) to determine what portion of the 5.5 days may be credited toward accrued vacation time for each faculty member working less than full-time during the summer. (Accrual of summer vacation time was initiated in June 1995 for full-time summer employment, and accrual of vacation time for part-time summer employment was initiated in June 1996.)
A maximum of 44 days’ vacation credit may be accumulated by both full-time twelve-month faculty and full-time nine-month faculty. Once the 44 days’ credit has been accumulated, the faculty member may continue to accrue non-reimbursable vacation credit, which will be transferred to sick leave credit if not taken during the calendar year of accumulation. (Effective July 1, 1996)
Faculty who are part-time regular employees earn vacation on a prorated basis of percent of FTE. Part-time faculty who are irregular employees do not accrue vacation.
Faculty members are not required to complete their initial six months of employment before being allowed to take accrued vacation.
Vacation records for all faculty who are eligible to accrue vacation are maintained by their department or school or library, as determined by school or library policy. Each school and library shall have written policies describing the mechanisms by which faculty account for their use of vacation time.
Upon termination or retirement, a nine-month or a twelve-month faculty member may receive pay for unused accrued vacation which does not exceed the maximum of 44 days. The vacation accrual record must be included with the termination paperwork and must indicate the number of unused vacation days for which the faculty member is to be paid.
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