Policy Number: SA VIII-018
Policy Date: 2/26/01

POLICY STATEMENT
UNIVERSITY OF ALABAMA AT BIRMINGHAM
DIVISION OF STUDENT AFFAIRS

All general regulations and regulations regarding the scheduling and use of facilities which are contained in the Hill University Center Policy Manual shall be complied with by student organizations or UAB-wide Student Programs using the Great Hall for fundraising events and open social activities where admission is charged and social activities that are open to the general campus (that is, discos, dances, parties, etc.). In addition to these policies, the following will be required:

1. Security
   1. Four police officers will be required at all fundraising/open social activities in the Great Hall (see Section A.2. for exceptions to this required minimum number of police). Additional officers may be necessary if projected crowds warrant additional security in the opinion of the Assistant Vice President for Student Life and the Chief of Police or designates. The Chief of Police and the Vice Provost for Student and Faculty Success may require extra officers if the student organization or UAB-wide Student Programs having the fundraiser has a past history of having problems at its fundraisers. Arrangements for security must be made by the sponsoring organization through the Office of Student Life (Student Leadership, Hill University Center, Room 440) at least 14 days prior to the scheduled date of the event. Payments for associated costs must be submitted by this deadline, also. Organizations must pay with cash or money order.
   2. Exceptions to minimum number of police: Groups may opt to reduce police required for the event by lowering the event capacity. Any exceptions must be approved by the offices of the HUC Scheduling and Student Life at the time security arrangements are made as outlined in Section A1. No changes will be made less than 14 days prior to the scheduled event. Under normal circumstances, capacity in the HUC Great Hall for this type of event is 700. Excessive staging and/or set-up may reduce this number further. A group may set a lower attendance limit (to be enforced by the police at the door) according to the scale below:

401-470	4
201-400	3
0-200	2

3. Fundraisers/open social events may be scheduled at any time providing they end by 2:00 a.m. Police work in minimums of four-hour shifts. Of course, groups may schedule longer shifts with corresponding fees. For the organization’s convenience, police may be staggered slightly, not to extend the event, but to provide security for clean-up/equipment removal. Example: An event is scheduled from 10:00 p.m.-2:00 a.m.; two police will work 10:00 p.m.-2:00 a.m.; two police will work 10:30 p.m.-2:30 a.m. This will give organizations the opportunity to secure cash, load equipment, etc.
4. Lights go on 15 minutes prior the scheduled end of the party so that the room may clear by the scheduled event end time.

2. Crowd Control
   1. Attendance at fundraising events and open social activities will be limited to:
      1. Currently enrolled UAB students, faculty, and staff presenting a validated UAB identification card.
      2. Members of the UAB National Alumni Society presenting a current membership card.
      3. Members of the sponsoring organization’s national, regional, or state organization who are enrolled currently at colleges/universities presenting a current membership card.
      4. One non-UAB guest per person listed in subsections (a), (b), and (c) of item B.1. The guest must be present with the person when he or she enters the function.
      5. College/university students with current valid university identification.
   2. As stated in Section A, four police officers are required for all fundraisers/open social events in the Great Hall with those exceptions outlined in A.2. Their job responsibilities are outlined as follows:

      Post #1: The UAB Police Officer assigned to the Great Hall Lobby area shall supervise and monitor the checking of identification cards. The supervising officer, which should be identified for each event and work Post #3, shall make certain there are no exceptions to the identification card policy.

      Post #2: This officer shall be assigned to the party itself (inside the Great Hall) to ensure a safe atmosphere.

      Post #3: This officer takes up a position outside the Great Hall and roams between the front of the Great Hall to the parking lots. He/she is responsible for preventing guests from loitering in the vicinity outside the HUC Great Hall. This officer will be the supervising officer.

      Post #4: This person must monitor the parking lot next to the Hill University Center (Lot 5A) to prevent guests and those not eligible to attend from loitering. Guests are either to enter the party or leave the premises.

      Note: In cases in which reduced police minimums are granted, post #1 and #2 will be maintained. Also, post #2 will roam post #3 and #4 periodically.

   3. Loitering will be prohibited in the parking areas and in the immediate areas around the Hill University Center. Officers will instruct people to either proceed into the function or to leave the campus.
   4. Attendance at events in the Great Hall will be limited to the official capacity of the room. For discos, parties, etc. involving the set-up of a limited number of stage sections and chairs, the official capacity of the room is 700 persons, which is the maximum number of persons permitted to attend an event. When the official capacity is reached, further admission into the event by any person will be prohibited. “Passouts” (those who have left the event but are expecting to return) are not permitted. Anyone leaving the event will again be subject to the initial admission/attendance requirements providing the official capacity total has not been reached. The maximum capacity may be reduced if the activity involves setting up equipment which will reduce floor space. The maximum capacity also may be reduced as identified in Section A.2. The no passout rule still applies to those reduced maximums.
   5. Sponsoring organizations are prohibited from advertising or publicizing events in the local community through radio advertisements or announcements, posters, newspapers, etc.

      Advertising on other college campuses will be allowed, provided that such advertising reflects the attendance policy as outlined in Section B.1.(a)-(e) of this policy.

3. Clean-up

In addition to the clean-up requirements outlined in the policy regarding Scheduling and Use of Hill University Center Facilities (Policy SA VIII-004), sponsoring organizations are responsible for cleaning litter and debris from the Hill University Center plaza and adjacent parking areas (UAB Lot 5, 14th Street Metered Parking Lot, 15th Street Metered Parking adjacent to the Hill University Center), immediately following the activity. A Clean-Up Fee of $50 will be levied if these areas are not cleaned properly by 6:00 a.m. on the morning after the event.

4. Use by Non-UAB Groups

Non-UAB groups are not permitted to use the Great Hall for fundraising events and open social activities.

5. Any exceptions to these arrangements must be approved in writing prior to the event by the Assistant Vice President for Student Life and the Assistant Vice President/Student Facilities and Finance.