Policy Number: SA VII-029
Policy Date: 7/31/06
POLICY STATEMENT
THE UNIVERSITY OF ALABAMA AT BIRMINGHAM
DIVISION OF STUDENT AFFAIRS
Subject: Hill University Center Workroom (HUC 410)-Use by Students/ Student Organizations/ Student Program Committees
Source of Policy: Office of Student Life
Supersedes Policy: SA VII-033; 9/12/00
Originated By: _________________________________ Date: _____________________
Title: Assistant Vice President for Student Life
Approved By: _________________________________ Date: _____________________
Title: Vice Provost for Student and Faculty Success
Approved By: _________________________________ Date: _____________________
Title: President
Students/student organizations and/or program committees using the Hill University Center Workroom shall comply with all UAB regulations regarding the scheduling and use of the area. This room is designed for painting, creating sets, etc. Its purpose is not for meetings. This use is by exception only. In addition to these regulations, students/student organizations/program committees shall be required to adhere to the following:
- The Workroom facility must be scheduled through Student Life by contacting the Office of Student Leadership, HUC 440, (934-8020), in person. The deadline for scheduling is as follows:
- Monday-Friday (day or evening) the Workroom must be scheduled by 12:00 noon of the previous business day
- Weekends (Saturday-Sunday) the Workroom must be scheduled by 12:00 noon Thursday.
- Last minute and/or non-scheduled use may be approved on a case-by-case basis during regular Student Life Office hours.
Areas are reserved on a first-come, first-served basis.
- All necessary equipment, (for example, banner paper, deep-well markers, small markers, etc.) must be checked out through the Office of Student Leadership (HUC 440). Equipment must be reserved under the same schedule as outlined for use of the room. No equipment will be issued by the Hill University Center Operations staff. Equipment must be returned to the appropriate storage areas when finished.
- Reservations may be made for half days Monday through Friday:
- 8:00 a.m. - 2:30 p.m.
- 3:00 p.m. - 9:30 p.m.
or for full days, Saturday (9:30 a.m. - 8:30 p.m.) and Sunday (1:30 p.m. - 8:30 p.m.)
- The room may be used by one or more groups as space permits. Groups must realize this and work together. Student Leadership must be notified if work is confidential in nature.
- For those work sessions that require privacy (that is, Homecoming, Follies, Rush, etc.) an organization may reserve the entire room for one time slot per week.
- Room Access/Lock-up
Weekday Use (8:00 a.m. – 6:00 p.m. Monday – Thursday; 8:00 a.m. – 5:00 p.m. Friday): Contact HUC 440 for access and form someone to inspect the room and to lock up when finished.
Weekday Use (6:00 p.m. – 9:30 p.m.): Weekends during normal building hours: Contact the HUC First Floor Information Center for access and lock-up.
- All organizations are expected to clean up beginning fifteen minutes before time period is over or workroom closing hours. Clean-up includes sweeping floor, mopping up spills, returning equipment to its proper storage, and throwing away trash. The sink should be used as a neutral area for all groups. There will be no storage of personal materials. Items must be removed from the Workroom at the end of the assigned time period.
Failure to comply with these rules will result in a warning for the first violation. For a second violation, groups will be suspended from the use of the Workroom for one month. A third violation will result in a two-quarter suspension from use of the Workroom. This will be enforced through the Office of Student Leadership with input from HUC Operations staff.