Faculty/staff retreats require the following documentation:
►Approval in writing by the appropriate senior administrator as noted below
►Approval must be obtained prior to the retreat and any commitment of funds
►Explanation of the business purpose of the retreat
►Description of the type and approximate number of participants
►Identification of the planned location and dates
►Detailed budget for all costs associated with the retreat
►Specification of all funding sources
►Complete listing of participants attending the retreat
Note: All expenditure requests applicable to the retreat should include a copy of that senior administrator’s approval. The senior administrator may have additional signature requirements; however, the Central Administration requisition reviewers will only be reviewing for the final approval signature.
The senior administrators currently authorized to approve Faculty/Staff Retreats are as follows:
►For schools and libraries
►For Provost Administration – Provost
►For Hospital or Health System Administration – COO, UAB Health System
►For Central Administration and Athletics – VP for Financial Affairs & Administration, on behalf of President
Note: Travel costs (transportation, lodging, meals, etc.) associated with faculty/staff retreats are considered by law to be employee travel expenses and fall subject to Intra State and Out of State travel policies. Therefore, the sum of all associated "in-state" travel costs (even if they were paid directly to a vendor) divided by the number of faculty/staff participants must not exceed the per diem amount that would otherwise have been due to the individual participants. All lodging and meal reimbursement requests should be submitted together for review by the Central Administration requisition reviewers. Exceptions: Class materials and the fee for a conference room in which to hold classes or group sessions are not subject to the per diem limits.