Holidays - HR Policy 302

Holidays - HR Policy 302

Abstract:
This policy details the spefications and use of personal holidays for all regular employees.
Effective Date:
7/1/2009
Responsible Party:
Contacts:
None Assigned
Administrative Category:
Applies To:
Staff
Keyword(s):
Material Original Source:

Policy 302 – Holidays

Date Issued: 10/80
Date Revised: 07/09

POLICY 302.A - Regular Part-time Employees, Regular UAB Hospital, the UAB Police Department, and the UAB Call Center
Due to the special requirements of the UAB Hospital, the UAB Police Department and the UAB Call Center, the holiday policy for employees in those units is somewhat different from the policy for all other employees.

All Regular Part-time, UAB Hospital, UAB Police Department and UAB Call Center employees have eleven personal holidays per year rather than three personal and eight designated holidays. These eleven holidays may be scheduled at any time during the year with the supervisor's approval. For biweekly paid employees, the holidays must be requested prior to the beginning of the pay period in which they are to be taken. New employees are eligible to use personal holiday time as it is accrued.

For full-time regular monthly paid and 3/12 hour shift employees, personal holidays will accrue at the rate of .92 days per month, to a maximum of 11 days. Full-time regular biweekly paid employees will accrue these holidays at a rate of 3.38 hours per pay period, to a maximum of 88 hours.

Part-time regular monthly paid employees as well as Alternative Work Schedule employees accrue at a prorated amount based on their assigned FTE up to a maximum or 11 days. Part-time regular biweekly employees as well as Alternative Work Schedule (32 hours or more and 10 month) employees will accrue at a prorated amount based on hours paid per pay period up to a maximum of 88 hours.

Any Hospital departments/units desiring to close on regular designated UAB holidays must obtain prior approval from the Executive Director or his/her designee at least two weeks in advance. If approved, employees in those departments/units may schedule those days as personal holiday or vacation time. Days off without pay will only be allowed if no benefit time is available for use.

Personal holidays must be taken prior to notice of termination; they will not be paid as terminal leave or during the period of notice.

POLICY 302.B - All Other Regular Employees
Regular full-time employees are entitled to eleven paid holidays each year. Eight designated holidays are New Year's Day, Dr. Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, and Christmas Day. If a holiday falls on Saturday, it will be observed on the preceding Friday; if the holiday falls on Sunday, it will be observed on the following Monday.

In addition to the eight designated holidays, a regular full-time employee who has completed the initial six month probationary period may take three working days during the year as personal holidays.

The personal holidays for monthly paid employees must be taken between July l and June 30 each year. On June 30, unused personal holidays will be forfeited; on July l, three new days will be added for the coming year. Personal holidays must be taken prior to notice of termination; they will not be paid as terminal leave or during the period of notice.

The personal holidays for biweekly paid employees must be taken between the first biweekly pay period with a July pay date and last biweekly pay period with a June pay date. Unused personal holidays will be forfeited. In July, three new days will be added for the coming year. Personal holidays must be taken prior to notice of termination; they will not be paid as terminal leave or during the period of notice.

Biweekly paid employees required to work on designated holidays will be paid a maximum of 8 hours for the holiday in addition to the number of hours worked. An employee who is scheduled to work the day before or after a holiday or on the holiday and fails to do so will forfeit holiday pay unless a legitimate reason for absence is approved in writing by the department/unit head. A physician's certification may be required for such absences to be paid.

Employees working on designated holidays may take another day off without pay with the approval of their supervisor or department/unit head.

If a recognized UAB holiday occurs during an employee's vacation, the holiday will not be charged to vacation time. If UAB is closed for emergency purposes (for example, bad weather) during the time an employee is using personal holiday time, those days will still be charged to personal holiday time.