Policy 411 - Employment Assignment Category Determination

Date Issued: 10/80
Date Revised: 08/04

Employment assignment categories are assigned by Human Resources from information submitted on Oracle ACT (Appointment, Change, Termination) documents. Since the assignment categories assigned to employees drive their benefits, it is extremely important for those documents to be completed fully and accurately. This includes the campus telephone number of the employee and of the individual responsible for completing the document. Should a question arise, this will speed the processing procedure. It is important for the pay basis (hourly/salary) to be worked to be indicated on the ACT document as well as full-time or part-time, temporary or regular status, or alternative staffing in accordance with the guidelines below. If the employee is temporary, a projected last day of work must be shown. Regular full-time, regular part-time, and three twelve-hour-shift are the categories with "indefinite" for the effective date of termination.

Valid employment assignment categories are as follows, and each is explained in the sections which follow:

POLICY 411.A Full-time Regular Employees (Assignment Category 01)
These employees are required to work regularly 40 hours a week and have an indefinite appointment. For benefits purposes, Nursing Interns are included in the 01 assignment category. Employees in this category are eligible for the following UAB benefits:

* Individual pays full premium.

POLICY 411.B Full-time Temporary Employees (Assignment Category 02)
These employees regularly work 40-hour weeks for six months or longer, but their appointments have an expected termination date of less than one year from the initial date of appointment. Employees in this category are eligible for the following UAB benefits:

* Individual pays full premium.

Vacation, holidays, or sick time taken by full-time temporary employees may be deducted from their pay by a memorandum to the Payroll Services Department during the pay period affected.

Any full-time temporary employee re-appointed for a period of time to exceed one year from the initial date of employment must be re-appointed as full-time regular except when extenuating circumstances preclude this. Requests for exception should be made in writing to Human Resources. Affirmative Action recruitment must be adhered to when changing from temporary to regular status.

POLICY 411.C Part-time Regular Employees (Assignment Category 03)
These employees work less that 40 hours per week but work at least 40 hours in a two-week period for an indefinite duration. Part-time regular biweekly paid employees earn vacation and sick leave at a prorated amount based on hours paid for each pay period. Part-time regular monthly paid employees earn vacation and sick leave at a prorated amount based on their assigned full-time equivalency (FTE). The prorated amount will never be less than one-half the rate of full-time employees. These employees receive prorated personal holidays each year rather than personal and designated holidays. Employees in this category are eligible for the following UAB benefits:

* Individual pays full premium.

POLICY 411.D Irregular Employees (Assignment Category 04)
These employees are appointed for less than six months and work either full-time or part-time. They work no set schedule and may be expected to report to work on an irregular basis. Irregular employees are also those who work less than 20 hours per week and/or work an irregular schedule not meeting the requirements established for part-time regular employees. Irregular employees are not eligible for any UAB benefits or privileges of employment. UAB Temporary Service employees are appointed under this category. This category also is used for additional assignments for active UAB full-time, part-time, or irregular employees. Active employees may not be placed in the 99 Requisition Employees assignment category.

POLICY 411.E Students (Assignment Category 06)
These UAB students are appointed as Student Assistants, Teaching Assistants, or Graduate Assistants whether paid from institutional, grant, or stipend sources. Students are not eligible for any UAB benefits or privileges of employment. Interns in the Civitan International Research Center, Occupational Therapy Interns, and other Interns not meeting the criteria for assignment category 07 are included in this category. This category is for UAB students actively enrolled (summer break allowed). This category may be used for additional assignments for active UAB students or postdoctoral scholars.

POLICY 411.F Interns and/or Residents (Assignment Category 07)
These individuals are appointed as Interns or Residents in the School of Medicine, UAB University Hospital, the School of Dentistry, or the School of Optometry. Administrative Residents, House Staff, Dietetic Interns, Pharmacy Interns/Trainees, Psychology Interns, School of Public Health Interns, and Center for AIDS Research (CFAR) Interns are included in this category. Employees in this category are eligible for the following UAB benefits:

* Individual pays full premium.

POLICY 411.G Work Study Students (Assignment Category 11)
These individuals receive a percentage of salary in Work Study benefits as established by the U.S. Department of Education. Work Study students are not eligible for any UAB benefits or privileges of employment. All ACT documents for Work Study students are initiated by the Office of Financial Aid.

POLICY 411.H Three Twelve-hour-shift (3/12 Hour) Employees (Assignment Category 12)
These UAB University Hospital employees are required to regularly work three twelve-hour shifts a week and have an indefinite appointment. Employees in this category are eligible for the following UAB benefits.

* Individual pays full premium.

POLICY 411.I Weekend Staff Nurses (Assignment Category 17)
These UAB University Hospital nurses work 24 hours on weekends and other requested coverage periods. Employees in this category are eligible for the following UAB benefits:

* Individual pays full premium.

POLICY 411.J and K Postdoctoral Scholars
Postdoctoral Scholars are individuals who have earned terminal degrees and who come to UAB for advanced training in specific areas. Status as a postdoctoral scholar generally is limited to five years. Extensions require the approval of the Office of Postdoctoral Education.

POLICY 411.J Postdoctoral Scholar Trainees (Assignment Category 20) (See also Assignment Category 21)
Postdoctoral Scholar Trainees are individuals receiving a monthly fellowship paid from the “Scholarships/Fellowships” object code. In regard to those fellowship payments, these individuals are not in an employer-employee relationship with UAB. Institutional funds awarded to augment training grant or qualified fellowship funds do not alter the person’s status if awarded for the same purpose. A Postdoctoral Scholar Trainee also might receive financial aid in the form of a job, and the compensation for those services is paid as salary. Employees in this category are eligible for the following UAB benefits:

* Individual pays full premium.

POLICY 411.K Postdoctoral Scholar Employees (Assignment Category 21) (See also Assignment Category 20)
See postdoctoral scholars definition above.

Postdoctoral Scholar Employees are individuals paid from the payroll who have been designated as postdoctoral scholars by their departments. They are compensated by funds from research grants or other non-training sources. They do not receive additional funds from a monthly fellowship. Vacation, holidays, or sick time taken by postdoctoral scholars may be deducted from their paychecks by a memorandum to the Payroll Services Department during the pay period affected. Employees in this category are eligible for the following UAB benefits:

* Individual pays full premium.

POLICY 411.L Requisition Employees (Assignment Category 99)
This category is limited to payments to individuals to whom UAB anticipates making only one employee payment. It should not be used for additional assignments of current UAB employees or for individuals that a department anticipates paying more than once even if subsequent payments will not be made for several months. Requisition employees are not eligible for any UAB benefits or privileges of employment.