NIH Submission Policy When NIH Offices Are Closed

Research Administration News NIH Submission Policy When NIH Offices Are Closed

NIH Submission Policy When NIH Offices Are Closed

This notification serves as a reminder of the recently updated NIH submission policies. If you are submitting a grant application this week, take note of guide notice NOT-OD-17-041 – Impact of Washington, DC Area Federal Office Operating Status on NIH Grant Application Due Dates. In response to inclement weather, grant application due dates will now move to the next open business day when the OPM operating status for Federal offices in the Washington, DC area is:
  • Federal offices are closed – Emergency and telework-ready employees must follow their agency’s policies
  • Open - Early departure
  • Immediate departure – Federal offices are closed
  • Shelter-in-place
Although many NIH personnel choose to telework in lieu of taking leave when NIH is "closed" for inclement weather, the level of service may be affected and, as such, due dates were moved. During these closures, email is recommended for communicating with NIH personnel. If contacting the eRA Service Desk, take advantage of Web Ticketing. Please review the policy for handling closures of your own institutions due to weather or other disasters. This policy remains in place and unchanged.

Additional News and Announcements

  • NIH eRA items of Interest - March 2017

    The latest NIH eRA Items of Interest for March 2017 is now available.
    Included Topics:
    Review the attached PDF or visit the NIH eRA Items of Interest page for more information.


    Posted by Office of Sponsored Programs | 03/23/17
  • Safety Information - Varian TV 801 Turbo Pumps and API 5000 Spectrometers


    Varian TV 801 Turbo Pumps on the API 4000™, 4000 and QTRAP®, and API 5000™ Mass Spectrometers
    SCIEX is initiating a field action for the products listed above as a result of a communication received from our pump component supplier, Agilent Technologies. The TV 801 turbo pump may experience a rotor fragmentation leading to a sudden separation of the body from the envelope, allowing metal fragments to be ejected from the pump at high speeds, which may result in serious injury or death. 
    SCIEX has received two customer complaints for the Agilent Technologies' TV 801 turbo pump, which is used in some of SCIEX's API 4000™, 4000 QT RAP®, and API 5000™ systems 1. Please review the attached important information on how to identify if your system is impacted, and what actions you need to take.

    Posted by Occupational Health and Safety | 03/22/17
  • Computational Genomics Course- An Advanced Level Immersion Course

    May 15th-18th, 2017
    8:30am -12:30pm 
    Location: Finley Conference center
    720 20th St. S, Birmingham, AL- 35233
    $50- Faculty, $25- Post Doc and Fellows, $10 - Students/Staff

    Posted by Heflin Center for Genomic Science | 03/21/17
  • NIH Notices - March 20, 2017

    • NIH Operates Under a Continuing Resolution
      (NOT-OD-17-048) National Institutes of Health
    • Interim Guidance on Salary Limitation for Grants and Cooperative Agreements
      (NOT-OD-17-049) National Institutes of Health
    • Notice Defining NIAID's Use of the Career Development (K01) Awards
      (NOT-AI-17-015) National Institute of Allergy and Infectious Diseases
    For additional notices, please view Weekly NIH Funding Opportunities and Notices  here.


    Posted by Office of Sponsored Programs | 03/20/17
  • IMPORTANT REMINDER – GCP Training Requirement for Clinical Trials

    In December 2016, the UAB Office of the IRB announced new Good Clinical Practice (GCP) training requirements for key personnel involved in clinical trials.  The full text of that announcement can be found here
    All key personnel listed on a clinical trial must complete the GCP training course.  The training should be completed by March 24, 2017.
    Detailed instructions for registering for the GCP course may be found on the OIRB website.   
    If you have any questions, please contact the IRB at
    Posted by Office of the Institutional Review Board for Human Use | 03/16/17
  • Research News Digest Thursday, March 16, 2017

    Posted by Office of the Vice President for Research | 03/16/17
  • Are You Ready? Only Two Weeks Remaining to Timely Complete New Effort Reporting Training

    In conjunction with the implementation of the revised Effort Reporting Policy and Procedures effective October 1, 2016, a new effort reporting training module is now available in the UAB Learning System (LMS) system.
    This course is required of all employees who must certify effort on sponsored project(s) (UAB Project Employees, excluding non-exempt/biweekly paid employees) and Departmental Effort Officers (DEOs). Additionally, the school/college dean’s offices may elect to assign this training to other employees that may benefit from the course information as well.  The expectation is this course needs to be completed prior to certifying effort or distributing effort reports (i.e., before the 3/31/17 end date of the current effort reporting period). For those required to complete this training, the course was automatically assigned in the LMS system in early January 2017.  Those individuals received an email from with the subject line, “New Assignment in the UAB Learning System”. They may also locate the course by accessing the LMS system and clicking the “To Do” tab.
    Only two weeks remain to timely complete this important training. As of 3/15/17, the University completion percentage is 59%.  Congratulations to the following areas for already reaching the University’s 90% completion goal:
    • Schools:
      • Business (all departments)
      • Education (all departments)
      • Nursing (all departments)
    • Departments/Divisions/Offices:
    • Anthropology (CAS)
    • Criminal Justice (CAS)
    • Foreign Language (CAS)
    • History (CAS)
    • Mathematics (CAS)
    • UAB Teach (CAS)
    • Sparkman Center for Global Health (SPH)
    • Lister Hill Center for Health Policy (SPH)
    • Biostatistics (SPH)
    • School of Dentistry Dean’s Office
    • Orthodontics (Dentistry)
    • Pediatric Dentistry
    • Pharmacy – Hospital (UAB Medicine)
    • Research Computing (Central)
    • School of Engineering Dean’s Office
    Posted by University Compliance Office | 03/15/17
  • Research News Digest for Monday, March 13, 2017

  • DOD GWIRP Funding Opportunities

    Fiscal Year 2017 (FY17) Department of Defense Gulf War Illness Research Program (GWIRP) Program Announcements and General Application Instructions for the award mechanisms below are expected to be posted on the website during May 2017.  Deadlines for pre-applications and applications will be available once the Program Announcements are released.
    Funding of research projects received in response to these Program Announcements is contingent on the availability of Federal funds appropriated for the GWIRP in the FY17 Defense Appropriations bill. 
    The following award mechanisms are planned for release:
    • Qualitative Research Award
    • Biospecimen Resource Network Award
    • Clinical Consortium Award
    • Investigator-Initiated Focused Research Award
    Submission deadlines are not available until the Program Announcements are released.  A pre-application is required and must be submitted through the CDMRP electronic Biomedical Research Application Portal (eBRAP) at prior to the pre-application deadline.
    Full applications must be submitted through the Federal Government's single-entry portal,  Submission deadlines are not available until the Program Announcements are released.  All applications must conform to the final Program Announcements and General Application Instructions that will be available for electronic downloading from  The application package containing the required forms for each award mechanism will also be found on
    A listing of all Congressionally Directed Medical Research Programs (CDMRP) funding opportunities can be obtained on the website by performing a basic search using CFDA Number 12.420.
    For additional information and requirements regarding each mechanism, please see the attached pre-announcement.
    Posted by Office of Sponsored Programs | 03/10/17
  • Zebrafish Husbandry Education Training At UAB

    Zebrafish husbandry education courses sponsored by the Zebrafish Husbandry Association (ZHA) are now available at the University of Alabama at Birmingham (UAB). These courses are available in two formats: an Online Course and a Hands-On Short Course. Content for these courses was developed by a team of thirty-six ZHA members with expertise in optimal zebrafish husbandry practices for the biomedical research setting. The online course has been taken by over 130 professionals in 73 different institutions representing 11 different countries.  The hands-on short course has been taken by 73 professionals from 33 different institutions. By teaching these state of the art husbandry techniques, the team will encourage standardization of husbandry methods and subsequently research results.
    Online Course:  This is a 15 week course containing 30 online sessions. The course is available on any computer or mobile device with an internet connection. Each session is available online for 4 continuous weeks to accommodate differences in time zones for all participants. Two new sessions come online each week. Each session includes PDF notes, a transcript, and an online quiz. Achieving a score of at least 80% on all quizzes and completion of a course evaluation results in a Certificate of Completion. The sessions are:  Basic Fish Biology; Introduction to Zebrafish; Introduction to Water Quality; Making Water; Temperature; pH; Salinity, Alkalinity, and Hardness; Dissolved Gases; Nitrogenous Wastes; Mechanical Filtration; Biological Filtration; UV Sterilizers; Maintenance and Troubleshooting; Emergency Procedures and Preparation; Spawning Techniques; Larviculture; Zebrafish Nutrition; Production of Live Feeds; Cleaning and Disinfection; Prevention of Disease; Procedures for Quarantine; Introduction to Disease; Non-infectious Diseases; Nonbacterial Infectious Diseases; Bacterial Infectious Diseases; Anesthesia and Euthanasia; Aquatic Facilities Design; IACUC for Zebrafish Facilities; and Regulatory Oversight.  This course offers 6 hours of continuing education credit. Cost is $400 per person.  The next online course begins June 5, 2017.  The link for registration is:
    Short Course:  The next short course will be taught May 23 to 25, 2017 at UAB. Participants are divided into groups of five to seven to allow each participant to have maximal interaction with instructors and to have plenty of time to develop each hands-on skill taught. The short course takes place over 3 days, and each group rotates through all of the stations. Each station is led by 2 to 3 instructors, who will guide the participants to learn the tasks using live zebrafish and/or facility equipment. Instructors present the most up to date information available on each husbandry topic as well as personal tips from their experience. Participants will also interact with biologists and representatives from many of our sponsors including: Aquaneering, Aquatic Enterprises/Aquarius Systems, Pentair Aquatic Ecosystems, and Tecniplast. There will be onsite stand-alone racks from vendors; participants are encouraged to observe these racks in use. This is useful to those starting up new programs and selecting equipment.  Sessions last 2 hours and include Introduction to Aquatic Systems; Live Feeds 1 and 2; Spawning and Larviculture 1, 2, and 3; Cleaning, Disinfection, Quarantine, and Health Monitoring; Occupational Health and Safety in the Zebrafish Facility; Water Chemistry 1 and 2; Recognizing Sick Fish and Necropsy; and Anesthesia and Euthanasia. Activities for participants include sexing fish, setting up spawns, harvesting embryos, collecting gametes, performing in vitro fertilization and cryopreservation of sperm, harvesting of live feeds, performing necropsies, measuring water quality parameters, and anesthetizing and euthanizing fish.  Cost is $1500 per person and includes local transportation, room, and board. The link for registration is:
    For information, please contact Dr. Hugh Hammer ( or Dr. Susan Farmer (
    Posted by Animal Resources Program | 03/10/17
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