The following checklists apply to the university’s re-entry plan. The Health System is on a separate plan to transition from the Limited Business Model and began resuming clinical operations in early May.

Note: Guidance and requirements – including testing – are subject to change and will be updated prior to future phases of re-entry, including a return to in-person instruction.

Checklist for All Students, Faculty and Staff

Prior to Re-entry

  • Complete the web-based training course “COVID-19:  Basic Safety and Awareness Course”
  • Complete UAB Healthcheck, a COVID-19 assessment tool to assess if you are safe to return.
  • If experiencing any of the following symptoms, do not return to campus. Contact Employee Health or Student Health for guidance and notify your supervisor or appropriate school official of the needed absence.
    • Cough
    • Shortness of breath or difficulty breathing
    • Fever
    • Chills
    • Muscle pain
    • Sore throat
    • New loss of taste or smell
    • Known close contact* with a person who has tested positive or with a person under investigation (PUI) for COVID-19

    *Close contact is defined as contact with a person within 6 feet for 15 minutes or longer, a member of the same household, an intimate partner and/or a caregiver.

    Source: Center for Disease Control. Check here for most up to date symptom list.

  • Pack up any university technology equipment (including cables and accessories) and any other materials you took home that will be needed when you return to on-campus work.

*Students: Students in clinical areas must receive approval from their program to return to campus. Researchers at post-doctoral and graduate/pre-doctoral levels, may continue or initiate studies on site following approved unit operational plans to ensure the safe return to campus. Other trainees engaged in research, such as undergraduate students and volunteers, must request approval through the Office of Research exception process.

After Your Return to Campus

  • Students, faculty and staff must regularly complete UAB Healthcheck, a COVID-19 assessment tool that assesses existence of any current COVID-19-related symptoms, exposure history, and testing history. Do not come to work or class if you are sick. If you experience any of the COVID-19 symptoms, contact Employee Health or Student Health and notify your supervisor or appropriate school official of the needed absence.
  • Wear a cloth mask/face covering at all times when on campus except at a work station that is in an enclosed space where no other personnel are present. N95 masks should be limited to first responders, healthcare providers and employees working with materials that require N95 masks as part of their ordinary safety plan. See CDC guidelines for the use of cloth face coverings. Employees working in the healthcare environment should follow the PPE guidelines for their specific area.
  • Stay at least 6 feet apart (about two arms’ length) from other people at all times.
  • Keep meetings to small groups so that maintaining a distance of 6 feet between all individuals during meetings is possible. Use technology whenever possible for meetings.
  • Wash or disinfect hands frequently when in contact with others, and after coughing or sneezing, as well as wash or disinfect shared equipment and items in the workplace.
  • Before starting work and before you leave any room in which you have been working, wipe down work areas with sanitizing wipes.

Checklist for All Supervisors

Prior to Re-entry

  • Ensure students, faculty and staff under your supervision have completed the web-based training course “COVID-19: Basic Safety and Awareness Course” and have been cleared to return to campus via UAB Healthcheck, the COVID-19 assessment tool that assesses existence of any current COVID-19-related symptoms, exposure history, and testing history. Human Resources will communicate a process for this. Students, faculty and staff with any of the COVID-19 symptoms should stay home and contact Employee Health or Student Health.
  • Create an operational plan for your workspace, common spaces, workflow, customer/client/visitor workflow, work schedules, and work priorities to determine how to ensure adequate social distancing consistent with the Transition Back to On-Campus Work guidelines. Receive approval of this plan from your university/school chair and dean or unit vice president before having faculty, staff and/or students return to campus.
  • Determine which jobs can continue to be done remotely, which jobs are absolutely needed to be conducted on-site, and whether staggered or other alternative work schedules are possible. Departments/units should also consider staggering reporting and departure times to reduce traffic in common areas to meet social distancing requirements. Survey faculty, staff and students to determine their ability/interest in returning to campus. Your plans for work schedules and work locations should be included in your operational plan.
  • Communicate with your custodial staff about high-use areas in your office and common areas that require heightened cleaning (e.g., doorknobs, elevator buttons, etc.).
  • Identify and arrange for necessary signage/taping, removal or rearrangement of furniture to ensure social distancing.
  • Use signage and other forms of communication to reinforce social distancing and personal hygiene guidelines. Acquire and distribute the necessary supplies for faculty, staff and students in your workspace (e.g., hand sanitizers, disinfecting wipes, masks/face coverings etc.).
  • If university students, faculty or staff voluntarily express concern about returning to campus due to age or a medical condition, encourage them to contact Human Resources (faculty and staff), the AWARE Program (faculty and staff), or Disability Support Services (students). Individuals in a high-risk category may be eligible for a reasonable accommodation, leave of absence or other mitigating measures. Please note, however, that a fear of contracting COVID-19 is not recognized generally as a valid reason for an accommodation.
  • DO NOT attempt to identify and target students, faculty and staff who may fall into the CDC’s high-risk category. Communicate the transition back to on-campus work plan to your employees and insure they know their expected return date.  Phase in the return of employees to allow for social distancing.
  • Communicate the Transition Back to On-Campus Work plan to your subordinates and/or students and ensure they know their expected return date to campus as well as their workplace arrangements. Phase in the return of faculty, staff and/or students to allow for social distancing.
  • Remind subordinates to return all university technology equipment and materials they will need to resume work on campus.

*Students: Only select students are approved to be on campus during the initial Modified Business Operations – Yellow phase (i.e., students in clinical programs approved by their program to be on campus and undergraduate and graduate research students who have been approved to be on campus through the Office of Research exception process).

While on Campus

  • Encourage students, faculty and staff to participate regurlarly in UAB Healthcheck, the COVID-19 assessment tool.
  • Continue to model personal hygiene practices and encourage faculty, staff and students to practice personal hygiene practices (masks, social distancing, disinfecting and cleaning, cough and sneeze hygiene).
  • Provide tissues, hand sanitizers, disinfecting wipes, masks.
  • Ensure that students, faculty and staff maintain proper social distancing. Some activities may require personnel to work within 6 feet of others. Every effort must be explored to find alternatives, and it is critical to keep the length of these interactions to a minimum.
  • Keep meetings to small groups so that you can maintain social distancing. Use technology to hold meetings and maintain social distancing as much as possible.
  • Faculty, staff and students who come to work with any of the COVID-19 symptoms should leave immediately and contact their health provider. Limit their contact with others on campus and in your workspace.
  • Report any known or potential faculty, staff and student absence due to COVID-19 to Employee Health/Student Health for follow up monitoring.
  • Allow faculty, staff and students to use personal or sick time (if applicable) to monitor symptoms, self-quarantine, or self-isolate due to exposure or a possible or confirmed COVID-19 diagnosis.
  • Advise students, faculty and staff with a possible or confirmed COVID-19 diagnosis, symptoms of the illness, or potential exposure that they are not allowed to return to campus until cleared by Employee Health or Student Health.
  • Discourage faculty, staff and students from sharing desks or equipment, and encourage them to wipe down equipment with disinfecting wipes between uses.
  • Encourage faculty, staff and students to use disinfecting wipes to clean their workspaces before starting work and before leaving any room where they have been working.
  • Conduct check-in visits regularly with your subordinates to discuss their challenges, concerns or questions. Mental health/wellness support and additional resources are available through Human Resources and Student Counseling Services.
  • If someone in your area tests positive, follow Employee Health or Student Health guidance to make appropriate notifications while adhering to confidentiality requirements.

Consult www.uab.edu/reentry and the Re-Entry to Campus Guidelines document for additional information.