Data Definitions - Training Grants

Please note: This list is updated once per year and may not capture all active definitions. Updated date: 06/21/2023

Download Data Definitions (MS Excel File)

Table	Term	Brief Definition (UAB)	Detailed Definition (NIH)	Definition Source
6	Applicant (Postdoctoral)	Individuals who formally applied for training through the Office of Postdoctoral Education.	Individuals who formally applied for training within the department or organization.
Organization or person who actively applies but has not yet been awarded a grant."	https://grants.nih.gov/grants/forms-f/data-tables.htm

https://grants.nih.gov/grants/glossary.htm#Applicant"
6	Applicant (Predoctoral)	Individuals who completed an application to a doctoral program at UAB.	Individuals who formally applied for training.
Organization or person who actively applies but has not yet been awarded a grant."	https://grants.nih.gov/grants/forms-f/data-tables.htm

https://grants.nih.gov/grants/glossary.htm#Applicant"
6	Applicant GPA (Predoctoral)	Overall cumulative GPA from the applicant's most recent baccalaureate degree, from official transcript data in Banner.	For predoctorates, this will be their bachelorís-degree granting institutions, using a 4.0 scale.	https://grants.nih.gov/grants/forms-f/data-tables.htm
6	Disability	Students registered with Disability Support Services. A student registered with DSS must submit documentation in the form of a letter from a qualified medical profession, evaluation from a psychologist, or a summary of care.	Individuals with disabilities, who are defined as those with a physical or mental impairment that substantially limits one or more major life activities, as described in the Americans with Disabilities Act of 1990, as amended.	https://www.uab.edu/students/disability/students/faqs
6	Disadvantaged	Students meeting two or more of the following: ever offered the federal Pell grant at UAB, graduated high school in a designated HRSA rural area, ever identified as first generation at UAB.	Individuals from disadvantaged backgrounds, defined as those who meet two or more of the following criteria:
1. Were or currently are homeless	as defined by the McKinney-Vento Homeless Assistance Act (Definition: https://nche.ed.gov/mckinney-vento/);
2. Were or currently are in the foster care system	as defined by the Administration for Children and Families (Definition: https://www.acf.hhs.gov/cb/focus-areas/foster-care);
3. Were eligible for the Federal Free and Reduced Lunch Program for two or more years (Definition: https://www.fns.usda.gov/school-meals/income-eligibility-guidelines);
4. Have/had no parents or legal guardians who completed a bachelorís degree (see https://nces.ed.gov/pubs2018/2018009.pdf);
5. Were or currently are eligible for Federal Pell grants (Definition: https://www2.ed.gov/programs/fpg/eligibility.html);
6. Received support from the Special Supplemental Nutrition Program for Women	Infants and Children (WIC) as a parent or child (Definition: https://www.fns.usda.gov/wic/wic-eligibility-requirements).
7. Grew up in one of the following areas: a) a U.S. rural area	as designated by the Health Resources and Services Administration (HRSA) Rural Health Grants Eligibility Analyzer (https://data.hrsa.gov/tools/rural-health)	or b) a Centers for Medicare and Medicaid Services-designated Low-Income and Health Professional Shortage Areas (qualifying zipcodes are included in the file). Only one of the two possibilities in #7 can be used as a criterion for the disadvantaged background definition."	https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-031.html
1, 2, 3, 8	Faculty Member	An employee holding a primary faculty appointment and Graduate Faculty Status (Appointment) at the time of employee census.	The primary faculty appointment is usually in a department, or in its absence, a school, college, or UAB Libraries, through which a faculty member has a primary academic affiliation.

Appointment to the faculty of the Graduate School is required for participation in Graduate School activities. Such appointments are supplementary to faculty appointments in an established school. No faculty appointments in the Graduate School are primary faculty appointments. "	https://secure2.compliancebridge.com/uab/portal/getdoc.php?file=112

https://secure2.compliancebridge.com/uab/portal/getdoc.php?file=117

https://www.uab.edu/graduate/faculty-staff/graduate-faculty/graduate-faculty-listing"
6	First Generation	Student whose parents/guardians have not earned a baccalaureate degree or higher (self-reported on application).	Have/had no parents or legal guardians who completed a bachelorís degree (see†https://nces.ed.gov/pubs2018/2018009.pdf)	https://www.uab.edu/students/academics/trio/eligibility

https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-031.html"
2	Graduated	A predoctoral student who has been awarded a doctoral degree in Banner.
6	Major Degree Type	Postdoctoral qualifications (MD, PhD, Dual-Degree or Other Degree) at the time of UAB employee census.
1, 2, 6, 8	Mentor/Supervisor	A faculty member assigned to a predoctoral student's dissertation committee in Banner
OR an employee assigned as a postdoctoral supervisor in Oracle HR."
6	New Entrant	Student's first term in the reporting doctoral program is within the past 5 calendar years.
1, 6	Participating Department or Program	A participating faculty member's primary faculty appointment department, or GBS affiliation;
OR a participating predoc's program of enrollment;
OR a participating postdoc's Oracle HR primary appointment department."
1, 2, 3	Participating Faculty	Faculty members who are listed on the submitting project faculty list to participate in the proposed training.		https://grants.nih.gov/node/1782#/research-training-data-tables.htm?anchor=question56019
2	Participating Trainee	EITHER predoc with a participating faculty member assigned as a dissertation committee member in Banner before earning a degree
OR an active postdoc with a participating faculty member assigned as supervisor in Oracle."
1, 2, 6, 8	Postdoctorate (postdoc)	An employee categorized as postdoctoral trainee or postdoctoral fellow (employee category codes 20, 21) at the time of census, excluding those with a job title of Resident/Resident Trainee.	A Postdoctoral Employee is an individual who, while pursuing further training, provides services to UAB for compensation. These postdocs receive a salary, usually as part of an NIH-funded grant. Salaries and wages are fully taxable to the individual providing the services.	https://www.uab.edu/postdocs/current-postdocs/getting-started/types-of-postdoctoral-appointments
2	Postdoctorates Completed Training	An individual formerly holding a postdoctoral position at UAB who is no longer in any UAB postdoctoral position.
2	Postdoctorates in Training	An employee currently classified as employee category 20/21 and holding a postdoc job title as of the most recent employee census.
1, 2, 6	Predoctorate (predoc)	A student enrolled at census in a doctoral program.
2	Primary Department or Program	The department associated with a faculty member/postdoctoral trainee's primary appointment in Oracle OR a predoc's primary program of enrollment.
6	Prior Institutions	Schools previously attended for which UAB has an official transcript with attendance dates.
2	Rank	Academic rank held by each faculty member	The academic rank held by each faculty (e.g., Asst. Prof. for Assistant Professor, Assoc. Prof. for Associate Professor, Prof. for Professor, Res. Asst. Prof. for Research Assistant Professor, Instructor). For training grant faculty holding non-academic positions, such as those in government or in the private sector, report ìOther,î followed by their title.	https://grants.nih.gov/grants/forms-f/data-tables.htm
6	Rural	Student graduated high school in a county designated as rural by HRSA.	NIH/HRSA: Grew up in one of the following areas: a) a U.S. rural area, as designated by the Health Resources and Services Administration (HRSA) Rural Health Grants Eligibility Analyzer (https://data.hrsa.gov/tools/rural-health)	https://www.hrsa.gov/sites/default/files/hrsa/ruralhealth/resources/forhpeligibleareas.pdf
2	Terminal Degree	A doctoral (professional or research) degree recorded in the official system at the time of UAB student or employee census.
8	Time to Degree (TTD)	Calendar time elapsed between the program start date and the date the doctoral degree was awarded. As it is not uncommon for trainees to obtain multiple PhDs, the program restriction is required.	Time to degree should be calculated as the period from enrollment in a doctoral degree program at the reporting institution to the conferral of a Ph.D. or, in case of dual degree program, both degrees.

For predoctoral training	the entering year is the first year that the trainee began graduate studies at the applicant institution	even if they did not become associated with the training program until later. Special notes may be needed to explain exceptions	such as trainees who move to an institution after several years of training at another institution."	https://www.nigms.nih.gov/training/instpredoc/Pages/predoc-training-grants-faqs.aspx
1, 2, 6, 8	Trainee	May refer to both predoctoral or postdoctoral individuals, regardless of their source of support.	When used in the data table instructions, the term ìtraineeî generally refers to individuals appointed to the training grant.
1, 6	Training Grant Eligible	Individuals listed as U.S citizen, non-citizen national, or permanent resident at the time of UAB student or employee census.
2	Training Role	PD/PI, Preceptor, Executive Committee member (Exec. Comm.), Other Committee member (Other Comm.), Other	Provide up to three role(s) for each faculty in the proposed training program, selected from the following options: PD/PI, Preceptor, Executive Committee member (Exec. Comm.), Other Committee member (Other Comm.), Other.	https://grants.nih.gov/grants/forms-f/data-tables.htm
6	Underrepresented Groups	Individuals meeting one or more of the following criteria: underrepresented racial or ethnic group, with disability, from disadvantaged background, women.	Group underrepresented in the biomedical, clinical, behavioral, and social sciences, such as people with disabilities, people from disadvantaged backgrounds, and underrepresented racial and ethnic groups such as blacks or African Americans, Hispanics or Latinos, American Indians or Alaskan Natives, and Native Hawaiians and other Pacific Islanders.

Used as an eligibility requirement for diversity supplements	fellowships (F31)	and other NIH programs. Also see and minority group.

Individuals from racial and ethnic groups that have been shown by the National Science Foundation to be underrepresented in health-related sciences on a national basis (see data at http://www.nsf.gov/statistics/showpub.cfm?TopID=2&SubID=27) and the report Women	Minorities	and Persons with Disabilities in Science and Engineering). The following racial and ethnic groups have been shown to be underrepresented in biomedical research: Blacks or African Americans	Hispanics or Latinos	American Indians or Alaska Natives

Individuals with disabilities	who are defined as those with a physical or mental impairment that substantially limits one or more major life activities	as described in the Americans with Disabilities Act of 1990	as amended. See NSF data at	https://www.nsf.gov/statistics/2017/nsf17310/static/data/tab7-5.pdf.

Individuals from disadvantaged backgrounds	defined as those who meet two or more of the following criteria:
Were or currently are homeless	as defined by the McKinney-Vento Homeless Assistance Act (Definition: https://nche.ed.gov/mckinney-vento/);
Were or currently are in the foster care system	as defined by the Administration for Children and Families (Definition: https://www.acf.hhs.gov/cb/focus-areas/foster-care);
Were eligible for the Federal Free and Reduced Lunch Program for two or more years (Definition: https://www.fns.usda.gov/school-meals/income-eligibility-guidelines);
Have/had no parents or legal guardians who completed a bachelorís degree (see https://nces.ed.gov/pubs2018/2018009.pdf);
Were or currently are eligible for Federal Pell grants (Definition: https://www2.ed.gov/programs/fpg/eligibility.html);
Received support from the Special Supplemental Nutrition Program for Women	Infants and Children (WIC) as a parent or child (Definition: https://www.fns.usda.gov/wic/wic-eligibility-requirements).
Grew up in one of the following areas: a) a U.S. rural area	as designated by the Health Resources and Services Administration (HRSA) Rural Health Grants Eligibility Analyzer (https://data.hrsa.gov/tools/rural-health)	or b) a Centers for Medicare and Medicaid Services-designated Low-Income and Health Professional Shortage Areas (qualifying zipcodes are included in the file). Only one of the two possibilities in #7 can be used as a criterion for the disadvantaged background definition.

Students from low socioeconomic (SES) status backgrounds have been shown to obtain bachelorís and advanced degrees at significantly lower rates than students from middle and high SES groups (see https://nces.ed.gov/programs/coe/indicator_tva.asp)	and are subsequently less likely to be represented in biomedical research. For background see Department of Education data at	https://nces.ed.gov/; https://nces.ed.gov/programs/coe/indicator_tva.asp; https://www2.ed.gov/rschstat/research/pubs/advancing-diversity-inclusion.pdf.
Literature shows that women from the above backgrounds (categories A	B	and C) face particular challenges at the graduate level and beyond in scientific fields. (See	e.g.	From the NIH: A Systems Approach to Increasing the Diversity of Biomedical Research Workforce https://www.ncbi.nlm.nih.gov/pmc/articles/PMC5008902/ ).

Women have been shown to be underrepresented in doctorate-granting research institutions at senior faculty levels in most biomedical-relevant disciplines	and may also be underrepresented at other faculty levels in some scientific disciplines (See data from the National Science Foundation National Center for Science and Engineering Statistics: Women	Minorities	and Persons with Disabilities in Science and Engineering	special report available at https://www.nsf.gov/statistics/2017/nsf17310/

Upon review of NSF data	and scientific discipline or field related data	NIH encourages institutions to consider women for faculty-level	diversity-targeted programs to address faculty recruitment	appointment

https://grants.nih.gov/grants/glossary.htm#UnderrepresentedGroup"
6	Underrepresented Minority (URM)	Has an official race/ethnicity of Black or African American, Hispanic or Latino, American Indian or Alaskan Native, Native Hawaiian and Other Pacific Islander at the time of census	Individuals from racial and ethnic groups that have been shown by the National Science Foundation to be underrepresented in health-related sciences on a national basis . The following racial and ethnic groups have been shown to be underrepresented in biomedical research: Blacks or African Americans, Hispanics or Latinos, American Indians or Alaska Natives, Native Hawaiians and other Pacific Islanders.† In addition, it is recognized that underrepresentation can vary from setting to setting; individuals from racial or ethnic groups that can be demonstrated convincingly to be underrepresented by the grantee institution should be encouraged to participate in NIH programs to enhance diversity. For more information on racial and ethnic categories and definitions, see the OMB Revisions to the Standards for Classification of Federal Data on Race and Ethnicity (https://www.govinfo.gov/content/pkg/FR-1997-10-30/html/97-28653.htm).	https://www.uab.edu/plan/metrics/diversity-underrepresented-students

https://diversity.nih.gov/about-us/population-underrepresented"

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